MINUTES
LITCHFIELD SCHOOLS BUILDING COMMITTEE
LITCHFIELD INTERMEDIATE SCHOOL LIBRARY
JANUARY 5, 2005
A meeting of the Litchfield Schools Building Committee was held on Thursday, January 5, 2005 at 7:00 PM in the Litchfield Intermediate School Library.
Present were: Jack Healy, Chairman, Mac Bramley, Bob Blazek, Bill Buckley, Kent Gilyard, Stacie Kavle and Gary Waugh.
Also present: Superintendent Dr. Vita, BOE Member Wayne Shuhi; Bruce Walpole; Louis Rosenblatt, Project Manager; Cynthia Politano, Finance Director; Time Callahan of Herbert S. Newman; Public and members of the public.
Meeting was called to order at 7:02 PM by Jack Healy.
Public Participation
Betsy Glassman had the following comments:
1. They were digging a big hole at 7:00 AM in the morning. The time to start working is 8:00 AM;
2. One dirt pile was moved but now there is another close to the edge of the brook;
3. The silt fences have all fallen down because of the snow and need replacing;
4. The Port OPotties are in the view of Tapping Reeve residents. Can the Trailers be moved back out of our view? Neither of these were on the plans.
Communication
Gary Waugh New Leadership of the BOE took over at the last meeting. Everything is going smoothly.
Jeff Zullo Its incumbent on the BC to have an access policy to the construction sire. This is a work site. There are safety and security issues. If public individuals want access to the side, they should make a request in writing.
Mac Bramley The Chairman should reiterate our approval of the Construction Managers policy regarding access to the construction site and ask that it be enforced.
Louis Rosenblatt Well put a sign up. Unauthorized public will be escorted off the site.
Jeff Zullo It goes beyond that. It is a safety and security issue.
Bill Buckley The public doesnt belong on a construction site. There should be no tours or access to the public.
Gary Waugh It is also a school site with children; an additional need to limit access.
Mac Bramley We should mention this to Dodgie Doyle.
Louis Rosenblatt From a security standpoint, anyone who visits must wear an I.D. badge. If a worker is inside the school, they have an I.D. badge on.
Jack Healy (to Louis Rosenblatt) We should have a conversation with Peg [Perusse] and firm it up.
Jack Healy The BOS has asked Bob Blazek to stay on as Liaison to the BOS.
Finance Update
Mac Bramley
1. Crest Graphics - invoice numbers 27453, 27498, 27034, 27035, 27235, 27236 - totaling $11,161.97 of which $6,238.66 is attributed to LHS and $4,923.31 is attributed to LIS..
Motion made by Mac Bramley to authorize payment to Crest Graphics in the amount of $11,161.97 seconded by Bill Buckley.
Motion Carried. All votes were in the affirmative. There were no abstentions.
2. Herbert S. Newman Invoice (which will replace inv. No. 15683) totaling $13,918.41 of which $5,011.60 represents an additional 2% of contract administration, bringing it up to 4% plus payments to consultants in the amount of $8,320.25 and out-of-pocket expenses of $586.56 all attributed to LHS.
Motion made by Mac Bramley to authorize payment to the HSN, subject to receipt of revised invoice replacing 15683, in the amount of $13,918.41 seconded by Bill Buckley.
Motion Carried. All votes were in the affirmative. There were no abstentions.
3. Herbert S. Newman - Invoice (which will replace inv. No. 15684) in the amount of $7,068.40 of which $2,468.40 represents an additional 2% of contract administration, bringing it up to 4% plus payment to a theatre consultant of $4,600.00, all attributed to LIS.
Motion made by Mac Bramley to authorize payment to HSN, subject to receipt of revised invoice replacing 15684, in the amount of $15,289.05, seconded by Bill Buckley.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Technology Update
None
Architect/Construction Manage Update
Bruce Walpole - Contracts:
Motion made by Jeff Zullo to approve and award a Litchfield High/Middle School contract to R&R Window Contractors in the amount of $691,600.00, seconded by Bob Blazek
Motion Carried. All votes were in the affirmative. There were no abstentions.
Motion made by Jeff Zullo to approve and award a Litchfield Intermediate School contract to Lockhead Window Co. in the amount of $478,000.00, seconded by Bill Buckley.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Motion was made by Gary Waugh to approve and award a Litchfield High/Middle School contract to Spectrum Services in the amount of $235,000.00 seconded by Bill Buckley.
Motion Carried. All votes were in the affirmative. There were no abstentions
Motion was made by Gary Waugh to approve and award a Litchfield Intermediate School contract to Spectrum Services in the amount of $125,000.00, seconded by Bill Buckley.
Motion Carried. All votes were in the affirmative. There were no abstentions
Motion was made by Jeff Zullo to approve and award a Litchfield High School/Middle School contract to M. Frank Higgins & Co. in the amount of $289,000.00, seconded by Gary Waugh.
Motion Carried. All votes were in the affirmative. There were no abstentions
Motion was made by Jeff Zullo to approve and award a Litchfield Intermediate School contract to Spectrum Floors, Inc. in the amount of $198,847.00, seconded by Gary Waugh.
Motion to Amend Motion was made by Mac Bramley to reserve the right to exercise the deduct alternate by March 1ST of this year, seconded by Jeff Zullo.
The Building Committee had a discussion on Alternate 3, changing the linoleum at the Intermediate School to VCT; a savings of $89,000.00.
Motion to Amend Carried. All votes were in the affirmative. There were no abstentions
Motion Carried. All votes were in the affirmative. There were no abstentions.
Bruce Walpole Regarding the General Trades contract for LIS; it did not include a rolling grill in the kitchen. The cost of the grill is $4,965.00.
Motion to Amend Contract issued to CT Carpentry Corp. in the amount of $917,900.00, revised to $922,865.00 to include rolling grill, seconded by Gary Waugh.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Tim Callahan Regarding change orders, substitutions and clarifications; I suggest the BC form a small subcommittee to discuss these, as they come up, with Architect and Construction Manager and then make a report back to the committee.
Bill Buckley It is always a good idea to have a set of plans at the meeting.
Louis Rosenblatt passed out the budget changes on monthly cost control report.
Jeff Zullo Is the $2M contingency a reasonable amount to maintain?
Louis Rosenblatt Yes, anywhere between 2% - 5% of the budget.
Louis Rosenblatt Contractors and O & G personnel walk through the sedimentation and erosion controls. Trailers are actually on the specifications and drawings. Land Use has agreed to where we will be putting piles. The program we have far exceeds DEP standards.
Bill Buckley It should not have been a surprise to anyone that the staging was on the baseball field. At the conclusion of the project we would have had to repair that field and the baseball diamond. Wasnt that the plan?
Mac Bramley I believe at the request of the Athletic Director and for the benefit of the students we moved the pile.
Jeff Zullo Can we ask Bruce to prepare an updated schedule?
Louis Rosenblatt Were in the process of doing that now and well have it in the next 2 -3 weeks.
Bill Buckley Along those same lines, can we have the date at which the Architects and Construction Managers contracts are negotiated to? Exceeding these timelines may result in extra fees.
Approval of Minutes
Motion made by Mac Bramley to approve the minutes of the December 15, 2005 meeting, seconded by Jeff Zullo.
Motion carried. All were in the affirmative. Bob Blazek abstained.
Motion to adjourn was made by Mac Bramley at 8:30 PM, seconded by Bill Buckley.
Motion Carried. All votes were in the affirmative. There were no abstentions
Respectfully submitted,
Kelli L. Green, Recorder