MINUTES

LITCHFIELD SCHOOL BUILDING COMMITTEE

 LITCHFIELD INTERMEDIATE LIBRARY

APRIL 15, 2004

 

A meeting of the Litchfield School Building Committee was held on Thursday, April 15, 2004, at 7:00 p.m. in the Litchfield Intermediate School Music Room.

Present were: Jack Healy; Chairman, William Buckley; Robert Blazek, Lynn Chapman; John Mullen; Stacey Kavle.

 

Also Present: BOE Member Wayne Shuhi; Richard Munday, Tim Callahan of Herbert S. Newman and Partners; Bruce Walpole of O&G Industries; Public and the Press.

 

Meeting was called to order at 7:10 PM by J. Healy.

 

Motion made by B. Buckley to table the approval of the minutes, seconded by R. Blazek. 

Motion Carried.  All votes were in the affirmative.  There were no abstentions.

 

Public Participation - None

 

Discussion of Schedule

J. Zullo and M. Bramley would like to see an acceleration of the schedule to reduce cost.  R. Blazek - Aren=t we already ahead of schedule because Newman already worked schematics on LIS?  R. Munday - The building was not looked at in that capacity, it is now a renovation with a small addition.   This building will be put on a normal design schedule it would be too hard to accelerate that schedule when there is work to be done with this committee.  B. Buckley - We already have 45 month contracts.  Let=s stick to contracts, don=t rush it.  The schedule has already been developed based on State.  R. Blazek - I agree with Bill, why does Jeff want to accelerate it?  J. Healy - Mac is concerned about committing money without formal approval from State.  B. Buckley - We don=t want to micro manage the architect.  Let them do what they were hired to do, give them room to develop.

 

Updates Architect and Construction Manager

R. Munday talked about phases we will be going through:

1. Schematic design - turning conceptual into much more detail, drawings show the area of each room, function of room, outline specification.

2. Design development - enter a higher degree of accuracy, examine elements of the building.  R. Munday does not want to see multiple phasing in the bid contractor process.  B. Walpole thought it was better to take advantage of combo-bidding (both LHS & LIS).  T. Callahan will call Superintendent for a copy of the final approved Ed Specs.  R. Munday needs a process in place to work with BOE for consulting on work.  W. Shuhi asked him to contact any member of the BOE regarding issues.   Building Committee meeting dated will be biweekly (every other week) during school design.   J. Healy thought a subcommittee should meet with Architect during school design phase.  B. Buckley likes the 1ST and 3RD Thursday.  T. Callahan believes that a subcommittee was very helpful last project.  B. Buckley also liked that idea by thinks subcommittee should not have authority to make design decisions.  Motion was made by R. Blazek to put together a work group - tabled until next meeting.  Interested members should call Jack Healy and volunteer instead of appoint. R. Munday decided that architect the key contact should be Jack.   Information will be posted to the school=s website.  J. Healy stated that all decisions will come form committee and no outside committee is allowed to direct O & G or Architect in the design decisions.  The Ed Specs fundamentally designs the building.  BOE can not authorize work, it needs to come to committee.  BOE should review the plans as the Architect creates designs.  The Architect will give presentations to BOE and other school officials so they understand the process.  W. Shuhi - We can extend an invitation to school employees to informational meeting during one of our regularly scheduled meetings.  It was decided to table discussion on this to next meeting and talk to Superintendent and Principal Breslin. 

 

Motion was made by B. Buckley to wave rules so that BOE Member Wayne Shuhi can talk openly at meeting, seconded by R. Blazek.

Motion Carried.  All votes were in the affirmative.  There were no abstentions.

 

W. Shuhi - Open meetings so that BOE can participate.  B. Buckley - We should waive Robert=s Rules at meetings for BOE to speak openly because Peg Perusse, John Tindall-Gibson and School Principals have a lot to say about this project. 

 

Motion was made by B. Buckley to authorize Chairman to work with Peg Perusse for qualifications for land use attorneys, seconded by S. Kavle.

 

Discussion

B. Buckley - The first meeting in May (6Th) qualifications to them to pick one and get them on board.  Attorneys to draft a letter to various boards; Planning & Zoning, Inland Wetlands.  J. Healy suggested inviting Fire Marshall and Building Inspector to come to meetings and it was decided to as Leo Paul to invite both officials to get involved in the process and let them know where we are.   T. Callahan - Basic Service Consultants, we will use the same ones from the last time, he feels they are well qualified, included in Basic Service Contract. 

 

Motion Carried.  All votes were in the affirmative.  There were no abstentions.

 

Motion was made by B. Buckley to approve five sub-consultants before that are brought on board, seconded by R. Blazek.

 

Discussion

R. Blazek questioned whether these fees are included in the Basic Service Contract and was yes.  T. Callahan stated that the traffic consultant was first priority.  B. Buckley asked if they could bring Committee proposals for traffic consultant.

 

Motion Carried.  All votes were in the affirmative.  There were no abstentions.

 

J. Healy asked Architect to alert them of anything outside of Basic Services.

 

Motion to adjourn was made by R. Blazek at 8:40 PM. 

Motion Carried.  All votes were in the affirmative.  There were no abstentions.

 

Minutes taken by Lynn Chapman, Secretary

 

Respectfully Submitted,

 

 

 

Kelli L. Green