MINUTES
LITCHFIELD
SCHOOL BUILDING COMMITTEE
LITCHFIELD INTERMEDIATE MUSIC ROOM
JUNE 17,
2004
A meeting of the Litchfield School
Building Committee was held on Thursday, June 17, 2004, at 7:00 p.m. in the
Litchfield Intermediate Music Room.
Present were:, Jack Healy, Chairman;
William Buckley; Robert Blazek; John Mullen; Mac Bramley; Lynn Chapman; Stacey
Kavle; and Gary Waugh.
Also Present:; John Tindall-Gibson; Peg
Perusse; Anne Stillman; BOE Members, Frank Simone and
Wayne Shuhi; Tim Callahan , Richard Munday and Fernando Pastur of
Herbert S. Newman and Partners; Bruce Walpole of O&G Industries; Ed Fabbri;
Public and the Press.
Meeting was called to order at 7:05 PM
by J. Healy
Approval of Minutes
Motion was made by R. Blazek to approve
the Minutes of the meeting of April 15, 2004 as amended, seconded by B. Buckley.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Motion made by B. Buckley to approve
the minutes of the June 3, 2004 meeting as amended, seconded by B. Buckley.
Motion Carried. All votes were in the affirmative. There were
no abstentions.
J.
Tindall-Gibson spoke about Air Quality at LIS.
Tests were done before the start of school in August 2003 and again in
March 2004. In Summary:
Spore counts (dusted collected from
carpet) - Mold growth had gone away since August, however, in Room 53, the
spore counts is less than August but much highway than the rest of the
building.
Airborne Pollen Samples August
report was in the thousands, March report was in the hundreds.
Moisture Emission Rate Test In
August found 3 lbs. per square in per 24 hours, a problem for mold growth. March was the same as the previous test in
room 53. Recommended taking carpet out
of room 53 and throw it away. The carpet
is only one year old.
We want to
work with the Building Committee on what to do. G. Waugh suggested putting tile in room
53. J. Tindall Gibson - We talked about
leaving concrete there for next year or we do have carpet left over and can put
new carpet back in there. B. Buckley
suggested sampling again after the carpet is removed and after the new carpet
is put in. J. Mullen suggested remove
carpeting and seal slab before you put new carpet back in the room. J. Tindall-Gibson We dont know that the
water emission to slab is creating the mold growth. B. Buckley The Air Quality has to be
addressed by the Consultants. It is not
normal. This building (LIS) has serious
problems. This should be one of the
primary considerations. There are
repairs; we can put drains in around the building to control the moisture. Give us an idea of what component is
addressing air quality. R. Munday Our
Forensics Consultant had this report and is going to be continuing the work we
did on the last project with solution that relate to different portions of the
building. There is not one single
solution. B. Buckley We should carry
this as an Agenda item. J. Healy You
need to look at the entire air system as part of that sampling.
Playing Fields
E.
Fabbri SBC is looking for an answer on how many pairs of telephone wires need
to come to this building. We need to
know where to locate conduits for water and electric.
Betsy
Glassman spoke about her concerns about parking space for the fields and
concerns about sedimentation and erosion.
J. Healy reminded her that the design and construction of the fields is
the responsibility of the Playing Fields Group.
Communication
R. Blazek had
the following communication from the Board of Selectman (BOS):
Bill
Dranginis is pleased about the space for the Litchfield Booster Club Hall of
Fame Wall. Kevin Creed wants to know who
specifically will be in charge of safety issues during construction and while
school is in session. Bruce Walpole of
O & G stated that the Project Manager and the Superintendent will be in
charge on a daily basis. A Safety
Officer will visit and site weekly for inspections. There will be a sire logistics plan. Policies and procedures are put in place and
monitored by the Superintendent and there are weekly meetings with workers. J. Mullen Everyone is responsible for
safety. Weekly, the crew had to sit down
for a safety meeting. Anne Stillman In
other projects I have been involved in the workers are very identifiable. B. Walpole We use badges. The crew is not allowed to use the cafeteria
or school bathrooms.
R. Blazek
also passed on that the Selectman were very uncomfortable with the traffic flow
at LHS; mainly for safety issues and they are not in favor of putting the
Administration in the new wing at LIS.
J. Healy
I received a call from Michael Murray.
The O & G contract is not yet signed. Mr. Murray said that O & G is implicated
in the Rowland Scandal. There is
legislation at the State level to require contract to sign affidavits after
October 2004. The advice form out
Attorney is to not get involved and let the State handle it.
B. Buckley
asked if each Building Committee member can have copies of the executed
contracts. J. Healy Will get theses copies before the next regular
meeting. Peg Perusse will be the holder
of the original contracts. B. Buckley
I would like copies of all subcontractor contracts also.
J. Healy
We solicited for a land use attorney and received two responses; Peter Herbst
and an Attorney from Watertown.
Motion was
made by M. Bramley to sign a contract with Peter Herbst as Land Use Attorney,
seconded by R. Blazek.
Discussion For $200.00 and hour and he is not to do
work with Building Committee Approval.
Motion Carried. All votes were in the affirmative. There were not abstentions.
J. Healy
I am meeting with Leo Paul the Friday after the second Thursday meeting of the
month. G. Waugh asked if information
was being posted on a regular basis, beyond the minutes, to the public.
Architect Update
R. Munday introduced
Fernando Pastur who is joining the team as the Project Architect. He will
be in charge
of both schools and be responsible for all the design aspects, development
strategies
and the envelope design of the new portions.
Litchfield High School
-
Advancing
in the Plan in trying to develop greater efficiency and looking to both improve
the plan and save money. We are
tweaking the plans. The Committee
reviewed the plan changes including movement of the 7-8 grade science rooms, a
discussion of bathrooms neat the gymnasium, art and music space. We have a checklist of the Ed Specs so that
we can see that we are not missing anything and that the Ed Specs are being followed. The diagram shows it is possible to locate a
future Auditorium on this site. Bruce
Walpole ran the numbers for Plan C-5M compared with ED-049R, Plan B-1 and Plan
C-5. There are also site issues. No money was put into the site work. The numbers are about the same. Once again the concern is the rising cost of
materials (steel). There is an
escalation factor of 7%. If escalation
had to go up, that means the square footage must go down. M.
Bramley Is there any way to make a certain portion of the plans
optional? T. Callahan Its very
difficult to do. R. Blazek What do you
replace steel beams with? B. Walpole
One consideration may be load bearing walls, but that comes with other issues.
A
discussion followed between Bruce Walpole and Bill Buckley on the cost of
square footage. The CM is waiting to get
bids on some other jobs before deciding to raise the escalation rate.
Litchfield Intermediate School
After
the Selectmans comments the BC discussed one again the placement of the
Administrative Offices. Anne Stillman
At this point we can not see who is at the front door, it would be the same in
the old library space. The front entrance
will be only used during the day for bus drop off and pick up and be locked in
between times. The side entrance, where
our office would be stationed is the entrance for the parent drop off and all
other visitors to the school during the school day. G. Waugh Administrators need to be in a
place closest to the action. Concept A-2
is more accessible to all staff than putting the office in the old
Library. F. Simone Just for safety
reasons, concept A-2 is safer. Anne
Stillman It is about between 8:30 and 3:00, being able to know who we are
letting in the building and have quicker access to the office. R. Munday Buildings can have two front
doors, If the new side door is developed in such a way, that you can understand
the difference, its okay. R. Blazek
Are we allowing for traffic to the playing fields. J. Healy The loop will be closed off
between 8:30 AM and 3:00 PM. LHS
students will walk up the side walks to the fields. M. Bramley we are making two lobbies, one
to accommodate public activities, and one to accommodate the students. W. Shuhi- In thinking about segregating the
children coming into the building, if the traffic can be controlled, the side
entrance can quickly access all three floors and is the best plan. B. Buckley We need to send the Architect
back to the drawing board with regard to the parking. A playing field representative has to be here
to coordinate this effort. J. Healy We
need to take the money that we have and use it for the schools. We dont have money in this budget for
parking. M. Bramley The courtyard, if
it was a simple grass area, would it be used?
Ann Stillman We would utilize that space. Right now it is too wet.
Initial Traffic Study
T. Callahan
The issue is going to be at LHS and how we separate the drop off.
Consultants
Food Service
Information Technology
Theater Design
Traffic Engineer
R.
Munday - The Theater Consultant will give us advice on the program to meet the
needs of the various groups that use the Auditorium, meeting those needs within
our budget. We would like a consultant
to work with us on that scope. To spend
money wisely we should have someone to give us some ideas of what we can
do. We are looking at the $62K as a
placeholder but just committing to the $4,000.00. M. Bramley If this number is not
earth-shaking I believe that the $4,000.00 would be well spent. B. Buckley suggested taking to J.
Tindall-Gibson, Anne Stillman and Maurice Steinberg and they can design a
fix. R. Munday We are trying to
extract as much value as we can. I feel
strongly that a Theater Consultant is a valuable asset. The Auditorium is a community resource.
Motion
was made by G. Waugh to hire a Theater Consultant for the front end
investigation, seconded by Lynn Chapman.
Discussion
L. Chapman
I think for $4,000.00 we should understand what we are doing. G. Waugh Wouldnt the Consultant interview
the LPA, Maurice and any other people using the space to figure out what has to
be done to this space? P. Perusse We
have a storage trailer at LHS which is full of props, we need space for this. R. Munday Our expectation of the Theater
Designer is the programming effort, on the basis of knowledge of people who are
using the Auditorium he will develop a conceptual design.
Motion
Failed. All votes were in the negative
except G. Waugh, L. Chapman and M. Bramley who voted in the positive. J. Healy broke the tie with a negative vote.
B.
Buckley A narrative from a Theater Consultant would be good idea. L. Chapman Can we ask Music/Band/Drama
Teachers what their needs are for the next meeting?
Finance Update
Pre-referendum budget= $50,000.00
Expenditures as follows:
Secretary:
$ 1431.00
Legal
600.00
Public Comm. 13,843.64
Postage
557.64
Architect
30,000.00
B of E reimb.
1,032.07
Total
47,464.35
Return
To Town 2,535.65
Motion
to adjourn was made by B. Buckley and seconded by L. Chapman 10:05 PM
Motion
Carried. All votes were in the
affirmative. There were no abstentions.
Respectfully
Submitted,
Kelli L.
Green, Recorded