Litchfield Schools Building Committee

Meeting Minutes

LOCATION                                                                   Litchfield Intermediate School Cafeteria   

DATE OF MEETING                                                     October 4, 2007

TIME MEETING STARTED                                           7:04 PM

PERSON PREPARING THE MINUTES                          Marianne Arancio Stilson

MEMBERS PRESENT

1.  Jack Healy, Chair & BOS Representative     

2.  Bob Blazek

3.  Jeff Zullo, Treasurer & BOF Representative               

4.  William J. Buckley, Jr.

5.  Mac Bramley                                               

6.  Lynn Chapman                                   

7.  Kent Gilyard arrives at 7:13 PM                              

8.  Gary Waugh - BOE Representative arrives at 9:28 PM

MEMBERS ABSENT

1. Stacie Kavle, Vice Chair                     

OTHERS PRESENT

George Graikoski of O&G, Jose A. Hernandez of Herbert S. Newman, Tony Crowe, Michael J. Murray and Winnie Harrison

QUORUM PRESENT                                                     Yes    

1.  CALL TO ORDER

Jack Healy, Chair called the meeting to order at 7:04 PM.  

2.  APPROVAL OF MINUTES

Jack Healy, Chair asks for a motion to approve the minutes of the September 20, 2007 meeting.

Motion:  Jeff Zullo moved to approve the meeting minutes of September 20, 2007.

So moved.   Seconded:  Lynn Chapman

Discussion:  None

Vote: 

Abstention:  William J. Buckley, Jr. and Lynn Chapman

Deletions/Corrections/Additions:  None

Absent:  Kent Gilyard, Stacie Kavle, Vice Chair & Gary Waugh

All Ayes

Motion passed.

3.  PUBLIC PARTICIPATION

Jack Healy, Chair asks if there is any public participation.

Michael J. Murray of 7 Beach Street, Litchfield, states that he has been critical with the School Building Committee from time to time and wants to discusses the letter to the Editor by Winnie Harrison that compares the two building committees.  He had hoped that she would be here this evening to hear his comments but since she is not, he will be writing his own letter to the Editor.  He feels that it if people don’t come to the meetings or read the minutes it is possible for them to believe this type of letter.  He states the facts of the firehouse project, the base price and the overage on that project of twenty to thirty percent.  He states that so far the School Building Committee has not asked the Town of Litchfield for any additional money.  He feels that her letter to the Editor is distorted.  He states that the School Building Committee has not asked for any additional money for parking lot and even if they did ask for money, it would still be less of a percentage than the firehouse needed.  He states that on one hand she states that she is against the parking and wants to stop it and on the other hand she complains that there is not enough money to build it.  He states that it is incongruous at best.  He also states that she mentions a Martha Bernstein and a Betsey Glassman and that he does not know who they are but he wonders if they attend any of either the firehouse or the school building committee meetings.  He feels that to use the charges against the School Building Committee as a method to support a candidate will backfire and is definitely going too far.

Tony Crowe questions the sound attenuation in the middle school and states that the rooms that have been tested have worked out and hopes that it will continue and the wing can be finished.  He also asks that if the wall panels that are in the building now are not being used can they be used in the classrooms with the sheetrock ceilings to help their noise attenuation.  Jack Healy, Chair will look into this.   He states that he has been working with George Graikoski on this issue and that he will work with Tony Crowe also to get this done.

4.  COMMUNICATION

None discussed.

Report from Jeff Zullo on BOF Communication

Jeff Zullo reports that the BOF meeting is next Monday and that he will report the status at that meeting.  Jeff Zullo would like to follow-up on Michael J. Murray’s comment and states that he feels that the letter to the Editor by Winnie Harrison was disingenuous at best.  He feels that there are a number of points in that letter that are completely misleading to the public. He would like to know if the Committee would consider an update on the status of the project to the public.  He feels that when inaccurate information goes out to the public and they read it, and there are no factual points that they are going to be misled.  He feels that it is clear that she was trying to make a political statement in the letter by endorsing a candidate. He wants to know when an update will go out to the public to provide the community with information that is pertinent and accurate.

Jack Healy, Chair states that he will not validate her arguments by getting into a verbal debate with her about something that is not accurate and he states that consistent with his position throughout the project, he will not respond.  He further states that when he talks to the public about the project he hears about what a great job the Committee is doing and that they realize that the Committee has detractors and that they don’t believe her comments and that she continuously verbally abuses the Building Committee and that they don’t believe her.  He states that in his mind it is just another letter.  He further states he will keep his focus on what the Committee is doing with the support of the Board of Selectman, the Board of Finance, the Board of Education and even Planning and Zoning on the parking lot because the Committee continually does what it is supposed to do and follow the rules.

Jeff Zullo agrees with Jack Healy, Chair’s position but again questions whether a status update for the public is necessary.   Jack Healy, Chair states that he feels he will wait until there is something pertinent to communicate.

William J. Buckley, Jr. reiterates that the letter to the Editor was a political statement and that he finds it amusing that there are five democrats on the Committee and that she attacks the Committee because a democratic candidate would know better.  He states that the democratic candidate has not attended any of the Building Committee meetings.  He states that to her credit she does attend and that’s what the public process is all about.  He reiterates that she could not be more wrong in her opinions and feels that the entire Building Committee should write a letter to the Editor that just says, “Winnie you’re wrong.”  He further states that maybe the Building Committee should wait until the end because she is not going to be right and then say that she was wrong.  He quotes Will Rogers after he did not get nominated for the democratic candidate for the presidency he stated that he understands politics.  He stated that Will Roger’s said “You have to lie because people will forgive you for lying but will never forgive you for telling the truth.”

Kent Gilyard arrives at 7:13 PM

Bob Blazek states that he would like to finish the project and let the work speak for itself.

Jeff Zullo feels that when the project is completed that the Committee gives the public a final report of the project.  He states that there will be many positive stories to tell.

Report from Gary Waugh on BOE Communication

Gary Waugh not present.  No report.

Report from Jack Healy on BOS Communication

Jack Healy, Chair reported to the BOS on the status of the projects and that the BOS stated that they support the Committee and that they should keep doing what they’re doing.   He asks George Graikoski when the bathrooms will be ready for the south end of the school.  He reports that it will be done by Wednesday of next week.

Jack Healy, Chair states that there was no other correspondence for this meeting.

5.  ARCHITECT/CONSTRUCTION MANAGER UPDATES

Budget (O&G)

George Graikoski of O&G hands out to the members of the Committee the following reports:  O&G Litchfield High School/Middle School and Litchfield Intermediate School Monthly Summary Data Report #11 through August, 2007 that includes the Summary Data for the Middle/High School; Litchfield Middle/High School Construction Manager’s Monthly Cost Control Report; Litchfield Middle/High School Change Orders by Trade Contractor; Change Order Request No. 0013 for Conn Acoustics; Fax from Conn Acoustics to O&G dated 6/13/2007; Fax from The Spectrum Services Co., Inc. to O&G dated 9/25/2007; Litchfield Intermediate School Summary Data; Construction Manager’s Monthly Cost Control Report; Litchfield Intermediate School Change Orders by Trade Contractor & Draft of O&G Project Credits.

George Graikoski goes over the reports with the members of the Committee.  George Graikoski states that he hasn’t done the adjustments from last meeting but will do it for next meeting.  He states that he did make the $15,000.00 adjustment so the budget amount is the same as the contract amount.

William J. Buckley, Jr. discusses the line items.  He feels that there should be line items added for the following: Construction Manager’s Printing and Mailings; Construction Manager’s Base Fees and Construction Manager’s Extra Services/Additional Services.  He states that George Graikoski must stop calling the extra services “reimbursable” because they clearly are not.  The Building Committee instructed George Graikoski to make these changes to the report.  Further discussion ensued. 

Jeff Zullo discusses the $50,000.00 for the acoustical attenuation.  Discussion ensued about the actual figure put aside for this issue. George Graikoski will go back and check on this.

Jack Healy, Chair voices his frustration that the numbers on the report keep changing each month and should not be changing.  George Graikoski will work on the figures to get more actual totals and clean up the line items.

Mac Bramley states that the only way to stop this is to net out of contingency all the negative totals in the budget.

William J. Buckley, Jr. agrees with Mac Bramley.  Further discussion ensued.

Motion:   William J. Buckley, Jr. moved to transfer out of FF&E, $119,430.00 and redistribute the money into all of the negative parenthetical numbers starting with “asbestos abatement” and working down the list until the $119,430.00 has run out.  And to take the sum of the two contingencies, the $1,107,228.00 and the $222,492.00 and redistribute them into all the parenthetical items on the funds available and then everyone of the line items will be zero and the report will reflect that and when George Graikoski finds money, the Committee will have extra money.

So moved.  Seconded:  Jeff Zullo

Discussion: Discussion of the calculations ensued.  Mac Bramley states that this is for the High School.  He objects to touching FF&E until the Committee gets the list and see what the costs are.  William J. Buckley, Jr. states that he has been asking for this for months and that he hasn’t seen it.  He states that this will give the Committee a balanced budget and if money is found, it can be put back into FF&E.  He also states that this will let the schools know that they can not order $417,000.00 because the Committee does not have that money.  Jeff Zullo states that the $417,875.00 should not be committed because they have not had State approval or approved any expenditure.  He states that it should be $417,875.00 budget revision deducting $119,230.00 giving a final budget and no amount committed.

Amended Motion:  Jeff Zullo moved that it should be a budget revision deducting $119,230.00 from the $417,875.00 and no amount committed in the line item of FF&E.

So moved.  Seconded:  Bob Blazek

Discussion:  Jack Healy, Chair is concerned because all these pending amounts are in the budget and may not get done because they have not been approved by the Committee to be in the budget.  Further discussion ensued.  William J. Buckley, Jr. feels that O&G should be instructed to come to the next meeting with a list of those items that have been requested by others and not approved by the Building Committee and that are in the budget. He states that then the Committee can decide what items they want to do with the funds.  Kent Gilyard agrees with the motion.  Lynn Chapman does not feel that money should be taken out of FF&E before some of the pending line items are looked at first.  Mac Bramley states that he will vote against the motion and he believes that a motion of this complexity that appears to arbitrarily attack FF&E to balance the budget will be questioned because other line items were not looked at.  He states that there is an informational responsibility required as to the Committee’s methodology.  Jeff Zullo states that this will be a snapshot in time to adjust the budget to zero.  Further discussion ensued about the motion.  Discussion of the bonding money ensued.  Jack Healy, Chair feels that there needs to be a meeting with Cynthia and Leo Paul to talk about this issue now and not in February.  Jeff Zullo will meet with Cynthia next week and get back to the Chairman.   William J. Buckley, Jr. states that if the motion passes, George Graikoski will have to go back and in the column of budget revisions put the amount of money equal to the parenthetical in funds available so that the final budget number for each of the line items will be adjusted by the amount of the parenthetical down that column and the contingency line item will go to zero.  Further discussion of further motions ensued.  William J. Buckley, Jr. tells George that these revisions should be emailed to the members of the Committee by early next week.  He also states that this procedure gives total control of the line items and expenses to the Building Committee.  He further states that George Graikoski needs to come back to the Committee for approval before any of the line items will change.  George Graikoski states that there was a request to put two sinks in the classroom that the greenhouse is connected to and he is unclear as to how this will work with this scenario.  Jack Healy, Chair states that these items are “requests” that have not been approved by the Building Committee as a whole or by the Chairman and these projects can not be done until the Building Committee decides they are spending the money on it.  William J. Buckley, Jr. states that George Graikoski is not allowed to allocate any funds to any special projects without the approval of the Building Committee.  Kent Gilyard states that decisions about the sinks or any other projects can only be decided after the Building Committee knows what funds are available and prioritizes the wish list.

Motion:  Bob Blazek moves to call the question.

Vote on Calling the Question:

Absent:  Stacie Kavle, Vice-Chair and Gary Waugh

Objection:  William J. Buckley, Jr. & Jeff Zullo

Ayes:  Kent Gilyard, Lynn Chapman, Bob Blazek, Mac Bramley

Jack Healy, Chair did not vote.

Motion passed 4 to 2.

Vote on Amended Motion:

Absent:  Stacie Kavle, Vice Chair and Gary Waugh

Objection:  Mac Bramley

Ayes:  Kent Gilyard, Lynn Chapman, Jeff Zullo, William J. Buckley, Jr., Bob Blazek

Jack Healy, Chair did not vote.

Motion passed 5 to 1.

Vote on Original Motion:

Absent:  Stacie Kavle, Vice Chair and Gary Waugh

Objection:  Mac Bramley

Ayes:  Kent Gilyard, Lynn Chapman, Jeff Zullo, William J. Buckley, Jr., Bob Blazek

Jack Healy, Chair did not vote.

Motion passed 5 to 1.

Motion:   William J. Buckley, Jr. moved for the Intermediate School that sufficient money is taken out of contingency line item 920 and reduce that by the amount of all the parenthetical, not only for the construction but for the soft costs and make them all zero.  That will leave a balance in the 557 number.

So moved.  Seconded:  Bob Blazek

Discussion:  Jack Healy, Chair is still concerned about the bonding costs and moving expenses.  William J. Buckley, Jr. states that he remembers Peg Perusse mentioning something about a small future cost for moving and storage.  Lynn Chapman thinks it concerns moving old furniture out and new furniture in.  Jack Healy, Chair would like other line items looked at for a future motion. 

Vote:

Absent: Stacie Kavle, Vice Chair and Gary Waugh 

Objection:  None

Ayes:  All ayes

Motion passed.

Motion:   William J. Buckley, Jr. moved that the Construction Manager makes no further adjustments beyond the adjustments authorized by the Building Committee for the final reports and line items from this moment forward.

So moved.  Seconded:  Kent Gilyard

Discussion:  Jack Healy, Chair states that he is sure it is inferred without approval of the Building Committee.  William J. Buckley, Jr. agrees.  He also states that it will make it clear to the contractors that nobody is to adjust the budget without approval.  Kent Gilyard states that this will also secure the fact that any work that is done will be paid for because the finances will be controlled by the Committee.

Vote:

Absent:  Stacie Kavle, Vice Chair and Gary Waugh

Objection:  None.

Ayes:  All ayes

Motion passed.

Schedule Update (O&G)

George Graikoski states that next Tuesday the bathrooms, the band room and the teacher’s faculty room will be turned over.  He states that the kitchen equipment is coming in next week and it will take two weeks to do the plumbing.  He states that the three classrooms will be done the week after that.  He states that it will all be done by the end of the month.  He states that Ernie made an incomplete list on the Intermediate School and continues the punch list on the High School.  He states that O&G is working with the contractors on the incomplete list.  Jose Hernandez introduces himself to the Committee and states that he has been working with Richard Munday and Peter Bowman and will be working on this project with George Graikoski for a smooth transition to the end.

Intermediate School Media Center & Cafeteria Completion (O&G)

Jack Healy, Chair wants to know if there is anything left to do in the media center.  George Graikoski states that the issue of the computer desks still exists.  Discussion ensued of the remedies to fix this issue for a cost of $6,049.00.  Bob Blazek states that the Building Committee should not have to pay for this since it was a design flaw and that Herbert Newman should pay for this to be redone. Jeff Zullo agrees and states that it will be a lot of work to repair the desks.  Discussion ensued.  William J. Buckley, Jr. states that Bob Blazek’s point was well taken and wants to know if Richard Munday was approached because the Building Committee has a good relationship with them and whether or not he will kick in something and take something off the fee for this.   He feels that this is a request that should be done.  Jose Hernandez states that Richard Munday has acknowledged that it was the wrong height.  He states that he will take this issue back to Herb and review it by early next week and get back to the Committee on the issue.  Bob Blazek states that the Building Committee didn’t design the desks and that Newman did and that the students can’t use the desks the way they are so he wants Newman to consider that and hopes that this can be worked out and thanks Jose Hernandez for his help.  Further discussion ensued on the line items.

Motion:   Jeff Zullo moved to authorize George Graikoski to contract the fix to the desks in the library to come out of Owner’s Hard Cost Contingency.

So moved.  Seconded:  Lynn Chapman

Discussion:  Jose Hernandez wants to know if Peter Bowman has taken an exception to this.  George Graikoski states that he sent Peter Bowman the change order and has not heard back from him.  He states that he does not know if he agrees with the number or not.  He states that it is less in labor than the original install because of the work involved now of removing the desks and redoing them.  Jose Hernandez states that he will take this issue back to the office for a quick resolution on this issue.  Jeff Zullo states that of course this motion is contingent on the approval of Newman.

Amended Motion:  William J. Buckley, Jr. moved to authorize the transfer from Contingency Line Item 920 to a new line item of 9101 under General Trades.

So moved.  Seconded:  Bob Blazek

Vote on Amended Motion:

Absent:  Stacie Kavle, Vice Chair and Gary Waugh

Objection:  None.

Ayes:  All ayes

Motion passed.

Vote on Original Motion:

Absent:  Stacie Kavle, Vice Chair and Gary Waugh

Objection:  None.

Ayes:  All ayes

Motion passed.

Jack Healy, Chair asks Jose Hernandez to get the information to the Building Committee through Richard Munday since he will be unavailable for a week and a half.

Entrance to 7^th & 8^th Wing updates (O&G and HSN)

George Graikoski reports that they will be working this weekend and that it should be completed by Wednesday afternoon next week.  Jack Healy, Chair states that this agenda item should not be needed after next meeting.  Jeff Zullo inquires about the cost.  George Graikoski states that it is around $5,500.00.

Wall Panel Update (O&G and HSN)

George Graikoski states that the horizontal paneling, the fascia, coping and roofing is complete but the diamond shape panels have not been done.  He states that Allied has to do two mock-ups for trim and he needs to get approval from Newman.  George Graikoski states that there was a meeting with Richard Munday, A. Temple Brooks and Allied and they went over the mock-up of the 16x16 panels and the consensus was to go with the bigger diamond shaped paneling.  He states that they are waiting for the written approval to start the work.  Jeff Zullo is concerned about the time frame of this and the ending of the project.  He states that this was discussed four weeks ago when Richard Munday was last here and doesn’t know why it has not been approved for a month now.  Jose Hernandez will meet with Richard Munday in the morning and get back to the Committee.  Jack Healy, Chair states that Stacie Kavle has been working on this also.  George Graikoski states that there are three options for the committee to decide.  1) is to leave it as is.  2) is to have Allied replace the areas with the metal siding and keep the four inch coping and 3) is a combination of both. 

Jack Healy, Chair states that scheduling and money are the issues.  He further states that other than option number one, the other options will cost money and time.  He feels that Stacie Kavle feels that there is a resolution as to whether or not the installation meets the specifications and he feels that the Committee should not be making any decision this evening because the Building Committee may not be required to pay for this.  He states that the Building Committee needs a resolution between O&G and Newman and the contractor before any funds are allocated.   Jeff Zullo states that if the contractor did something that is not correct then a credit should be due.  George Graikoski states that it is not as simple as the contractor meeting the specifications.  He feels that it is not a performance issue but Newman may not agree.  A lengthy discussion ensued and George Graikoski discusses the process of the work between O&G, Newman and the contractor during the six month process.  George Graikoski states that Richard Munday does not want to sit down and discuss the option with Allied.  Jose Hernandez states that Newman’s position is that the drawings describe what the intent is very well and there are issues about how the process would proceed and with regard to aesthetics, there was a meeting with Stacie Kavle, Vice Chair present, and the consensus was that Allied should be pressed to provide what is on the documents and if they will not then the Building Committee should have a credit due.  The other option was to drive aesthetics and to come back to the Committee for approval.  He takes exception to the fact that Richard Munday is not wiling to meet with O&G.  He states that the issue of performance is another issue and that the insulation is an issue with a lack of a sufficient thermal envelope.  Jack Healy, Chair states that Stacie Kavle, Vice Chair is on vacation and that she will be following up on this issue.  William J. Buckley, Jr. brings to the Committee’s attention a letter in the package tonight from Allied.  Discussion ensued.

It is decided that a meeting among O&G, Newman, Stacie Kavle, Vice Chair, Allied and anyone else on the Building Committee that wants to attend needs to take place to resolve this issue.

LHS Ceiling Replacement, Noise Attenuation and Noise Levels (HSN)

George Graikoski is getting prices for the remaining five classrooms and Jack Healy, Chair refers to Tony Crowe’s request under Public Participation to move the panels into the other rooms.  It is decided by the members of the Committee to do one classroom as a mock-up and test it and bring the results back to the Committee for approval of the costs to put up the panels.  Discussion ensued.  It is decided that Tony Crowe will work with George Graikoski on this issue.

Mac Bramley inquires about the cable chases in the Intermediate School.  George Graikoski states that he got a cost proposal to do the work at a cost of $15,000.00and next Wednesday there will be a meeting with Conn Acoustics and Newman.  Discussion ensued.  Jack Healy, Chair states that he wants approval from Newman before George Graikoski proceeds.

Gary Waugh arrives at 9:28 PM

Motion:   Jeff Zullo moved to authorize George Graikoski to proceed with the pending Change Order 13 in the amount of $15,000.00 to get the cable tray work done pending Newman’s input.

So moved.  Seconded:  Bob Blazek

Discussion:  A lengthy discussion ensued again about the line items with George Graikoski.

Vote:

Absent:  Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  All ayes

Motion passed.

Motion:  William J. Buckley, Jr. moved to remove from the General Trades Line Item two amounts under pending change orders reducing that number by $6,049.00 and that will be to remove the pending Change Order 139 and to remove from the approved change orders under General Trades on the High School Change Order Number 97 in the amount of $31,726.00 and to place that money in the Contingency Line of the High School, Line Item 920.

So moved.  Seconded:  Jeff Zullo

Discussion:  Discussion of placing the money in FF&E as a friendly amendment.

Amended Motion:  Lynn Chapman moved to place the money into the FF&E Line Item rather than in the Contingency Line Item.

So moved.  Seconded:  Jeff Zullo

Vote on Amended Motion:

Absent:  Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  All ayes

Motion passed.

Vote on Original Motion:

Absent:  Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  All ayes

Motion passed.

Motion:  William J. Buckley, Jr. moved to add an additional line item to the Intermediate School under General Trades but as a subsection of General Trades making it a 101 line item and under pending change orders put $6,049.00 and under approved changes put $31,726.00 and the sum of those two numbers will go in the budget revisions under 001 and the sum of those numbers will also go in the final budget and in the initial budget will be zero for that particular line item.

So moved.  Seconded:  Jeff Zullo

Discussion:  William J. Buckley, Jr. states that will reduce the funds available and the High School are back at zero.

Vote:

Absent:  Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  All ayes

Motion passed.

Credit Update (O&G)

Jeff Zullo states that he had an email from Richard Munday yesterday with credit updates.  George Graikoski thinks most of these credits are already in the reports.  Jack Healy, Chair states that he wants closure to this issue of the credits.  Jose Hernandez agrees that Newman wants to resolve the issue of credits as well and would like to sit down with O&G and report back to the Committee. It is decided that O&G and Newman will confer on the credits before next meeting and report to the Committee.

Jack Healy, Chair states that there are only twenty minutes until 10 PM and he would like to get back to sticking to the 10 PM curfew and wants to move on.

Issues List Review (HSN)

Jose Hernandez hands out the Issues List – Update for 10/4/2007 to the members of the Committee and points out two important pending issues.  The first is the cable tray and whether or not it is in scope and the second is the new line item Number 11 on the Issues List on the last page involving the Science Wing ceiling assembly and the flex duct fire code compliance.  George Graikoski states that he just spoken to Peter Bowman about this at 4 PM this evening.  Jack Healy, Chair wants O&G and Newman to get together to bring this into compliance. George Graikoski reports that both the fire marshal and the building inspector have already approved this.  Further discussion ensued.  Jose Hernandez reads an email from Peter Bowman that states that “the use of the flex duct as a ceiling grille without a fire damper invalidates the one hour rating” and goes on to say that “I believe that a fire damper is required and that the flex duct should be replaced by the hard metal duct.”  George Graikoski disagrees and states that this was in the existing building and that you don’t have a lot of control over an existing building.  He further states that he does not interpret codes and relies on the building inspector and fire marshal to do this.  More discussion ensued about the one hour rating.  Jose Hernandez states that the concern of Newman is to create a code compliant project.  It is decided that Jose Hernandez will go back to Peter Bowman and see if it meets code and if it does not and the fire marshal has signed off on it and they are still in disagreement then Newman can issue exception and consider the issue closed and if this should be an issue down the line, then you will have the letter.  William J. Buckley, Jr. feels the Committee should know what the decision is and make a decision before any exception is filed.  Jeff Zullo wants to be sure that Jose Hernandez thanks Richard Munday for the completeness and excellent detail in the report and states that it gives the Committee good insight on the issues. Jose Hernandez states that he wants to assure the members of the Building Committee that Newman takes these issues seriously and his presence in this project is to try and bring a non-adversarial method to the end of the project.

Parking Lot Update (Jeff Zullo & Bill Buckley)

Jack Healy, Chair reports that nothing is new.  He does state that an appeal has been filed with P&Z.  He states that he still has not received any formal communication from P&Z and will contact them to get something in writing.  A discussion ensued on the next steps before going to the Inland Wetlands for approval.  Jack Healy, Chair will email Matt to get correspondence on the meeting.  George Graikoski states that in the handout is a map.  He states that he found a few sketches of the spaces and at some point an engineer will have to get involved.

Alternative Options List Review (Lynn Chapman)

None discussed.

Maintenance Building

None discussed. 

6.  FINANCE COMMITTEE – Take actions as needed

Soft Cost Budget (Jeff Zullo & O&G)

Jeff Zullo states that they have already gone through the soft costs and that he will meet with Cynthia next week on the bonding.

Finance Committee Report

Jeff Zullo reports that the Finance Subcommittee did not meet this evening because of lack of a quorum.

Approval of Invoices

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.    Seconded: Kent Gilyard

Discussion:  Jack Healy, Chair questions the dates on the O&G invoices.  William J. Buckley, Jr. states that they missed a month.

Vote: 

Abstention: none.

Absent:  Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  Jack Healy, Chair, Jeff Zullo, Gary Waugh, Mac Bramley, Kent Gilyard, William J. Buckley, Jr., Lynn Chapman and Bob Blazek

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.    Seconded: Kent Gilyard

Discussion:  None.

Vote:

Absent: Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  Jack Healy, Chair, Jeff Zullo, Gary Waugh, Mac Bramley, Kent Gilyard, William J. Buckley, Jr., Lynn Chapman and Bob Blazek

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.    Seconded: Kent Gilyard

Discussion:  None.

Absent:  Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  Jack Healy, Chair, Jeff Zullo, Gary Waugh, Mac Bramley, Kent Gilyard, William J. Buckley, Jr., Lynn Chapman and Bob Blazek

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there.

So moved.    Seconded: Kent Gilyard

Discussion:  None.

Absent:  Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  Jack Healy, Chair, Jeff Zullo, Gary Waugh, Mac Bramley, Kent Gilyard, William J. Buckley, Jr., Lynn Chapman and Bob Blazek

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.    Seconded: Kent Gilyard

Discussion:  Mac Bramley wants to know if this bill is for one school only.  William J. Buckley, Jr. states that it bring it to 99%.  William J. Buckley, Jr. states that Newman has this invoice on the Intermediate School but that Peg Perusse made a mistake on the list and placed it with the High School.

William J. Buckley, Jr. retracts the motion and Kent Gilyard retracts his second.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.    Seconded: Kent Gilyard

Discussion:  William J. Buckley, Jr. is concerned about this invoice because this invoice brings it up to 99% and there are issues that were discussed tonight that have to be resolved under basic services.  Jose Hernandez agrees and proposes that the Committee not vote on this invoice pending the resolution of some of the issues. 

William J. Buckley, Jr. retracts the motion and Kent Gilyard retracts his second.

Motion:  William J. Buckley, Jr. moved to table this invoice pending the feedback from Jose Hernandez.

So moved.  Seconded.  Kent Gilyard

Vote:

Absent: Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  Jack Healy, Chair, Jeff Zullo, Gary Waugh, Mac Bramley, Kent Gilyard, William J. Buckley, Jr., Lynn Chapman and Bob Blazek

Motion passed.

Jack Healy, Chair thanks Jose Hernandez.

7.  TECHNOLOGY UPDATE – TAKE ACTIONS AS NEEDED

Jack Healy, Chair states that there is no update on Technology but that the bills are starting to come in.

8.  FF&E UPDATE – TAKE ACTIONS AS NEEDED

Update from School Administration on status of preparation of FFE package for submission &

BC Update on FFE Efforts, (Stacie Kavle, Vice Chair & Lynn Chapman)

Jack Healy, Chair reports that he believes Peg Perusse is still working on this issue and that it was submitted but was sent back to Peg Perusse.   Lynn Chapman wants to know if it’s been finished and mailed out yet.  Jack Healy, Chair is not sure and will have to talk to Peg Perusse about this issue.

9.  Executive Session

Motion:   Kent Gilyard moved that the Committee go into Executive Session to discuss legal issues.          

So moved.  Seconded:  Lynn Chapman

Discussion:  None.

Vote:

Absent:  Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  Jack Healy, Chair, Jeff Zullo, Gary Waugh, Mac Bramley, Kent Gilyard, William J. Buckley, Jr., Lynn Chapman and Bob Blazek

Motion passed.

10:08 PM - The public leaves. 

Motion:  Mac Bramley made a motion to come out of Executive Session.

So moved.  Seconded:  Bob Blazek

Discussion:  None.

Vote:

Absent: Stacie Kavle, Vice Chair

Objection:  None.

Ayes:  Jack Healy, Chair, Jeff Zullo, Gary Waugh, Mac Bramley, Kent Gilyard, William J. Buckley, Jr., Lynn Chapman and Bob Blazek

Motion passed.

Out of Executive Session at 10:10 PM and the meeting is open to the public.

Jack Healy, Chair reports that no motions or actions were taken during Executive Session.

10.  FUTURE AGENDA

None discussed.

11.  ADJOURNMENT

Jack Healy, Chair asks for a motion to adjourn.  Mac Bramley moved to adjourn.  The motion was seconded by Bob Blazek at 10:15 PM and carried unanimously by the members of the Committee.

Respectfully submitted,

Marianne Arancio Stilson

Marianne Arancio Stilson,

Recording Secretary