TOWN OF LITCHFIELD
SCHOOL BUILDING COMMITTEE MEETING MINUTES
Members present:
Jack Healy, Chairman Bill Buckley, Kent Gilyard, Gary Waugh, Jeff Zullo, Bob Blazek and Stacie Kavla
Bob Blazek moved to approve the minutes, Bill Buckley seconded the motion.
There wasn’t a majority and the motion was tabled.
Leo Paul, Louis Rosenblatt, John Worthington, Dan Murray, Winnie Harrison, Wayne, Kevin Roberts, Reporter for Register Citizen and others.
Short discussion regarding posting minutes on the web site. If the minutes are posted on the website it would prevent unwarranted criticism.
Gary Waugh attended Board of Education meeting. Fifteen issues were discussed, it was a productive meeting.
At a recent Board of Finance Committee the bonding initiative was discussed in terms of final total amount, short term interest expense. Bob Blazek thought it was best to revisit the bonding issues and have Cynthia Politano and Peg Perruse clarify the bonding amount.
Gary Waugh as to revisit the Motion to Approve the minutes of the last meeting.
The minutes were table until the next meeting so that board members could identify who voted no to the various motions.
Jeff Zullo --
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16090 |
|
30,867.55 |
|
Gary Waugh motioned to approve invoice, Kent Gilyard 2nd the motion
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16109 |
|
201.00 |
Split between schools |
Gary Waugh motioned to approve invoice, Bill Buckley 2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16110 |
|
1550.00 |
Design Service for gym walls ON HOLD |
Bill Buckley inquired as whether it was the North or South wall and wanted to know the time period of the billing. He also expressed concern because Richardson was asked to leave the glass in the design, but he came back with 9 different designs and Buckley wanted to vote NO for payment.
A vote was taken and the following members voted NO: Bill Buckley, Mac Bramley, Kent Gilyard, Bob Blazek, Jack Healy
Bill Buckley made a motion to send the invoice back to HSN for clarification.
Kent Gilyard 2nd.
.
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16111 |
|
452.25 |
Split between schools Professional services |
Gary Waugh made a motion to approve, Kent Gilyard 2nd,
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16113 |
|
687.50 |
Services in connection with existing footing at High School |
Gary Waugh made a motion to approve, Kent Gilyard 2nd,
Motioned Carried. All votes were in the affirmative. There were no abstentions.
An additional motion was made by Gary Waugh for additional rest rooms for the faculty, Kent Gilyard 2nd,
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16114 |
|
125.00 |
|
|
|
16115 |
|
134.00 |
Remuneration based on hourly wage. Split |
Discussion took place regarding storage in the art room, flooring, light bulbs in auditorium
Gary Waugh made a motion to approve, Kent Gilyard 2nd,
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16024 |
|
2987.50 |
|
|
|
16027 |
|
376.88 |
split |
|
|
16074 |
|
387.50 |
|
|
|
16076 |
|
75.00 |
|
|
|
16077 |
|
387.50 |
|
|
|
16078 |
|
412.50 |
|
|
|
16079 |
|
19668.13 |
|
Bill Buckley motion to approve, but conditional on Jack Healy’s approval. Mac Bramely 2nd. .
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Incore |
2-#2 |
|
63,137.50 |
HOLD Not approved |
|
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|
|
Jeff Zullo withdrew the invoice because it was not signed by HSN, needs to be resubmitted.
Bill Buckley Motioned to approve based on proper certification. Mac Bramley 2nd.
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Incore |
3-#2 |
|
8075.00 |
HOLD Not approved |
Bill Buckley motioned to see previous invoice, Mac 2nd.
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Town of Litchfield |
15 |
|
2024.40 |
Bldg. inspector fees |
|
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|
Gary Waugh voted to pay the High School’s portion of the invoice
Kent Gilyard 2nd
Motioned Carried. All votes were in the affirmative. Jack Healy abstained
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
O & G |
9 |
|
55,870.00 |
Signed by Louis Rosenblatt |
|
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|
|
Gary Waugh made a motion to pay, Kent Gilyard 2nd.
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
School Specialty |
68648440 68694940 |
|
6,822.50 |
50 Desks |
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|
|
Jeff Zullo – Invoice is incorrect. Invoice reads $6,822.50; cover sheet reads $6,322.50
Gary Waugh made a motion to correct and restate, Kent Gilyard 2nd
Mac Bramley – any itemization?
Jack Zullo – Desks for new wing, Peg Perusse signed invoice.
Motioned Carried. All votes were in the affirmative. There were no abstentions.
Jeff Zullo – That completes the High School Invoices.
Jeff Zullo – Invoices for Intermediate School
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Connecticut Carpentry |
9 |
|
138,591.21 |
No signature |
Gary Waugh --Motion to Approve
Kent Gilyard – 2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions.
Jeff Zullo – There’s no signature
Mac Bramley – Who forwarded it to the administration?
Buckley – Amend the Motion if O & G didn’t sign off on it. I voted yes because I thought it was signed. The following members also voted yes because they thought it was signed:
Mac Bramley, Kent Gilyard, Stacie Kavle, Bob Blazek…
Gary Waugh – Withdraw Motion to Approve
Kent Gilyard – 2nd
Jack Healy – retract invoice
Buckley – No action on Invoices without signatures,
Mac Branley 2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions.
Jeff Zullo with resubmit invoice to O & G
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16091 |
|
14,810.40 |
|
Gary Waugh Motion to pay 50%
Kent Gilyard 2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions.
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16112 |
|
100.00 |
Out of order |
Gary Waugh – Motion to pay $100
Kent Gilyard – 2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16091 |
|
99.00 |
Paint Review Split |
Gary Waugh – Motion to Approve
Kent Gilyard –2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16111 |
|
225.75 |
Split |
Gary Waugh – Motion to Approve
Kent Gilyard – 2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions
|
Vendor |
App/Inc. # |
Inv. Date |
Amount |
Comments |
|
Herbert S. Newman |
16115 |
|
66.00 |
Split |
Gary Waugh – Motion to Approve
Kent Gilyard – 2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions
|
Vendor |
App/Inc # |
Inv. Date |
Amount |
Comments |
|
Herbert S.Newman |
16027 |
|
182.62 |
Split |
|
|
16075 |
|
62.50 |
|
|
|
16079 |
|
969.37 |
Split |
The above invoices were approved previously.
|
Vendor |
App/Inc # |
Inv. Date |
Amount |
Comments |
|
INCOR |
2-#2 |
|
11,825.00 |
No Signature Retracted |
|
Vendor |
App/Inc # |
Inv. Date |
Amount |
Comments |
|
Town of Litchfield |
15 |
|
1,095.60 |
Split |
Gary Waugh – Motion to Approve
Kent Gilyard 2nd
Motioned Carried. All votes were in the affirmative. There were no abstentions
|
Vendor |
App/Inc # |
Inv. Date |
Amount |
Comments |
|
O & G |
9 |
|
41,169.00 |
Sept. Services |
Gary Waugh – Motion to Approve
Kent Gilyard – 2nd
Buckley – Any extra charges?
Jeff Zullo – No
Motioned Carried. All votes were in the affirmative. There were no abstentions
Financial Subcommittee recommends that the Building Committee deny extra fees billed by HSN.
Bill Buckley Motion to accept committee’s report
Mac Bramley 2nd
Stacie – planning to take the workshop
Jeff Zullo – Finance Subcommittee Motion to Deny is unanimous.
Jeff Zullo – Withdraw Motion
Bill Buckley – Motion to accept committee’s report and take no further action.
Keny Gilyard—2nd
Bob Blazek—Discussion
What are additional services?
Jeff Zullo gave Bob Blazek a list.
Bill Buckley – we are not contractually bound.
Bob Blazek – what is an extra service?
Bill Buckley – What we’re voting on tonight, above and beyond the contract’s scope or if we change the scope.
Bill Buckley – These services were never authorized.
Bob Blazek – So, you believe these services should be included in the contract or supply us with a request before hand.
Stacie Kavle – Did someone else authorize the work?
Bill Buckley – We are not obligated. To do extra work without authorization is inconsistent with the contract. Who would authorize extra work besides the chairman.
Stacy Kavle – we haven’t gone over extra work to see if it is extra or not.
Mac Bramley – Newman said himself in the letter “you are not obligated to pay these funds”.
We are an elected body with a specific budget. There is no president for paying extra money.
Jeff Zullo – I agree with Bill and Mac.
Jeff Zullo – prefer to table the Motion
Motion carried – there were two negative votes—Jeff Zullo and Stacie Kavle.
There were no abstentions.
Nothing to be reported.
Mac Bramley – FF&E is waiting for Technology. These are two different line items.
Bill Buckley – Technology is inconsistent.
Jeff Zullo – Will get a full report from FF&E.
Bob Blazek – Are there any corporate sponsors for the score board?
A question was raised as to policy regarding a corporate sponsor and the matter should entered into very carefully.
Mac Bramley – Board of Education might have a policy. It wasn’t
discussed, but I’ll bring it up at the
Louis Rosenblatt – status of wall asked that contracts be revised.
Total cost $53,472.50 South Wall FRP $15,000 and $35,000 new veneer.
Fabrication clips on North Wall for a total of $53,472.50.
Bill Buckley – The carbon fiber option would allow us a $28,000 reduction in costs.
John Worthington, Building Inspector, attended the meeting to discuss the wall.
John Worhtington – the design professionals will submit to me design, special inspection report, special seal, building application, only half the paperwork has been submitted. So far, I will approve the plan providing the missing papers are submitted.
A discussion took place regarding the North Wall. The drawing is not complete. There were nine options for the South Wall.
Bill Buckley – No work should start until we get the drawing of the North Wall and no one brought up the issue of additional glass at the last meeting. The price for the South Wall does not include the glass. We have nine options for the South Wall. We should have one option and no new glass. After a lot of discussion Mac Bramley made a motion to request the architect to work with the construction manager to come with a design approved by our building inspector by December 15th.
Stacie – won’t support anything that isn’t code compliant.
Bill Buckley – I thought we had already decided what to do with the North Wall.
Bob Blazek – I assume the Building Inspector will only approve of a plan that is up to code.
Gary Waugh – minimal time, money and done.
Stacy – I move to amend the motion to read whatever would be code compliant.
Bob Blazek – 2nd
Buckley – I’m voting no on the amendment. The original motion includes everything necessary.
The vote to amend the motion was not carried. The following members voted NO:
Kent Gilyard, Mac Bramley, Bill Buckley, Gary Waugh and Jack Healy.
There were no abstentions.
The vote on the original motion was carried. Stacie Kavle was the only negative vote.
Jack Healy – Lets discuss the South Wall.
A discussion followed as to whether or not the South Wall as it is now is up to code. Richard Munday, Architect, had stated previously that the South Wall as it stands is up to code.
Mac Bramley—What about the wind load on the current South Wall?
Kent Gilyard – If the wall is up to code, what’s the point of changing it?
Bill Buckley – Let’s let the Building Inspector decide what is up to code and what is not.
The option of using carbon fiber for the South Wall was also discussed.
Stacie Kavle – As far as code compliancy, two structural engineers agree that carbon fiber is not code compliant.
Bill Buckley – Maybe we need some legal help to decide if there are any infractions in the contract.
Jack Healy – I agree
Bob Blazek – Motion to approve Pilaster Plan A. Gary Waugh 2nd.
Bill Buckley – I won’t support that motion. We should hire an independent to evaluate the wall.
The Motion was not carried. The following members voted NO;
Bill Buckley, Mac Bramley, Kent Gilyard, Jack Healy and Gary Waugh.
The were no Abstentions.
A motion was made to hire a 3rd party structural engineer to evaluate the South Wall to determine if it is code compliant.
Jeff Zullo – Do we fund it?
Jack Healy – Yes.
Bob Blazek – What if we get a third solution?
Kent Gilyard – A 3rd party is free to suggest another way to fix the wall.
Bill Buckley – What is the real status of the wall? Referred to email to Reece Hobson from Richard Munday. …the wall is code compliant, but with excessive wind, it will come down…
Jeff Zullo -- We’re adding 4 – 6 weeks to get another party involved. Is it possible?
Bill Buckley – I’m trying to give the Building Inspector an arsenal of information. John has to do whatever it takes to get the wall done.
Jack Healy – Who will we get as a third party. I’m disappointed that the Engineer of Record is not on board with this project. I’m agreeing with the motion. It will get us moving in the right direction.
Jeff Zullo – Can we get some determination to find out if we can use this building if we do noting to the wall.
Motion to call the question.
The following members voted NO:
Jeff Zullo, Bob Blazek, Stacy Kevle and Gary Waugh.
Stacy Kevle – We have solutions. To say we don’t have solutions available is incorrect.
Jeff Zullo – Request proposal from Newman on parking lot design. One or two design quotes, 80 spaces, small island…get design started.
Mac Bramley moved to adjourn.
Motion carried
There were no abstentions.