Meeting Minutes
LOCATION
DATE OF MEETING
TIME MEETING STARTED
PERSON PREPARING THE MINUTES
Marianne Arancio Stilson
MEMBERS PRESENT
1.
Jeff Zullo, Treasurer & BOF Representative, Acting Chair
2. Bob Blazek
3.
William J. Buckley, Jr.
4. Lynn Chapman
5. Mac Bramley
6.
Gary Waugh - BOE Representative
7.
Kent Gilyard
arrives at
8.
Stacie Kavle, Vice Chair arrives at
MEMBERS ABSENT
1.
Jack Healy, Chair & BOS Representative
2. Leo Paul - Ex-Officio
OTHERS PRESENT
George Graikoski of O&G, A. Brooks Fischer of Herbert S. Newman, Michael
Chadukiewicz, Tony Crowe, Peg Perusse, Andrienne Longobucco, Winnie Harrison and
Wayne Shuhi
QUORUM PRESENT
Yes
1. CALL TO ORDER
Jeff Zullo, Acting Chair
called the meeting to order at 7:
2. APPROVAL OF MINUTES
Jeff Zullo, Acting Chair asks for a motion to approve the minutes of the
Motion:
Lynn Chapman moved to approve the
meeting minutes of
So moved. Seconded:
William J. Buckley, Jr.
Discussion:
none
Vote:
Abstention: Mac Bramley
Deletions/Corrections/Additions:
None
Absent: Jack Healy, Chair, Stacie
Kavle, Vice Chair & Kent Gilyard
All Ayes
Motion passed.
3. PUBLIC PARTICIPATION
None.
Kent Gilyard arrives at
4. COMMUNICATION
Report from Jeff Zullo on BOF Communication
Jeff Zullo, Acting Chair reports that there has been no BOF meeting since
October 18th.
Report from Gary Waugh on BOE Communication
Gary Waugh reported to the BOE on the ceilings in the High School and other
items that have been on their list for some time like the wire trays for the
Report from Jack Healy on BOS Communication
No report.
Correspondence
Jeff Zullo, Acting Chair states that there was several emails from Betsey
Glassman with regard to the project completion and the lack of completion of
some of the site work in her opinion.
He states that the correspondence will be filed as noted and the Building
Committee can review this at a later date.
Mike Chadukiewicz asks if the agenda item for Technology can be taken out of
order since he needs to leave for another meeting.
Motion:
William J. Buckley, Jr. moved to hear agenda item 7.
TECHNOLOGY UPDATE – TAKE ACTIONS AS NEEDED before agenda item
5.
ARCHITECT/CONSTRUCTION MANAGER UPDATES.
So moved. Seconded:
Gary Waugh
Discussion:
none
Vote:
Abstention: none
Absent: Jack Healy, Chair & Stacie
Kavle, Vice Chair
All Ayes
Motion passed.
7. TECHNOLOGY UPDATE – TAKE ACTIONS
AS NEEDED
Jeff Zullo, Acting Chair states that the reason Mr. Chadukiewicz is here tonight
is that at the last meeting, the Building Committee asked for a status update on
Technology so that the Committee can understand where they are with Technology
and the expenses and the budget.
Mike Chadukiewicz hands out LMS/LHS Technology Orders and LIS Technology Orders
reports to the members of the Committee and states that everything was purchased
a week or so after the Committee approved the Technology budget.
He goes over the Middle/High School reports.
He states that Advance Office System orders are ninety-five percent
complete on the loose equipment.
They are backordered on a work bench, tripod, media converter and four cameras.
He feels that all the work for Advanced Office System should be complete
within two weeks and states that there are invoices that need to be approved for
them this evening. William J.
Buckley, Jr. states that there is $3,669.00 left over.
Mike Chadukiewicz states that that is correct because they did not order
a laptop and a laptop cart. William
J. Buckley, Jr. states that this money can be transferred into contingency
tonight. Lengthy discussion ensued
on the issue of ordering laptops.
Mike Chadukiewicz states that there are several change orders that were sent to
the Chairman and they are as follows:
to add two direct jet network cards to the printers for $678; on the
loose equipment the bidder/contractor had quoted the wrong model numbers and
made a mistake for Texas Instruments and for two digital cameras for $8,458.00.
William J. Buckley, Jr., is concerned because they quoted the wrong price
on the bid. Mike Chadukiewicz
states that he is not a lawyer but if someone makes a legitimate mistake you
can’t be unjustly enriched because of the mistake.
Mac Bramley feels that this is a bait and switch situation.
Bob Blazek is very concerned about this bidding error.
William J. Buckley, Jr. is concerned that Mike Chadukiewicz did not bring
the report with him this evening for the members of the Committee and feels that
this discussion should be tabled until the members of the Committee have the
report. Mike Chadukiewicz states
that he sent it to the Chairman a month ago.
A heated debate ensued between Mike Chadukiewicz and William J. Buckley,
Jr. This change order is discussed
in detail by the members of the Committee.
Jeff Zullo, Acting Chair wants to know if the amount of the expenditure
that the Committee approved was exceeded by this change. Mike Chadukiewicz
states that it wouldn’t be because of the $4,000.00 change order from Dell and
because the laptops weren’t ordered.
Bob Blazek states that the Committee voted on specific line items that
were bid. Jeff Zullo, Acting Chair
states that the Committee approved line by line of a bid and Mike Chadukiewicz
can not go out and issue a purchase order for something that the Committee has
not approved for more money. Mac
Bramley states that he remembers being given a sheet with the bidders and
remembers it being analyzed group by group. He states that the Committee can’t
consider the Dell saving against this situation until the Committee is satisfied
with what the total was of the group bidder to the advanced and what the
difference is in the advanced price versus the secondary price and would that
have been upset by an increase of $8,000 in the advanced bid.
Mike Chadukiewicz states that there was no competition on these items and
that no one else bid on these line items.
William J. Buckley, Jr. wants to know what the value of the change of the
$954.00 is. Mike Chadukiewicz
states that he does not have the report and can’t answer the question.
William J. Buckley, Jr. states that the
bid went from $900 to $3,000 because of the mistake on the cameras.
Mac Bramley states that if you make a mistake then you should eat it.
William J. Buckley, Jr. states that if you bid something and then you
issue a change order when the bid is $900 you can’t make a change order that
equals $3,000. He states that you
may be able to make a change order that equals ten percent because you bypass
the bid process. Further
discussion of the camera pricing continued.
Mike Chadukiewicz states that their documents were correct but that their
bid department made a mistake. Jeff
Zullo, Acting Chair rereads the motion made last month about technology and
wants to know if this report handed out tonight is acceptable to the Committee.
William J. Buckley, Jr. states that this report is not correct because of
the change orders. Mike
Chadukiewicz states that these change orders are pending and have not been
approved. William J. Buckley, Jr.
states that since they are not approved change orders then the Committee doesn’t
have to approve them. Lynn Chapman
wants to know about the bid on the Texas Instrument Calculators.
Mike Chadukiewicz does not have the information with him but will forward
an email tomorrow to all the members of the Committee and states that from now
on he will copy all the members when he emails the Chairman.
He states that he feels that it doubled but will forward the email
tonight. Further discussion ensued.
Mac Bramley wants to know why the difference in the camera price was not
caught in the bidding process by either the firm or by Mike Chadukiewicz.
He wants to know why this low price did not raise a red flag and feels
that that was their price and that it was not a mistake.
Mike Chadukiewicz disagrees.
Bob Blazek feels that you can bid low to get a contract and then you can come
back and raise the price. Mike
Chadukiewicz does not agree. Mike
Chadukiewicz continues with the discussion of the rest of the report.
The discussion of why laptops were not ordered ensued.
Gary Waugh feels that the laptops are a necessity and are used every
period, everyday by the students and states that they are educationally viable
and heavily utilized. A discussion
of the need for laptops ensued as well as a discussion of protection software of
the laptops from viruses and wireless compatibility.
Andrienne Longobucco states that they do have good virus protection
software but it will not protect everything. Gary
Waugh states that there is very little work now that is done by hand and that
all the work turned in is by computers and feels that this is money well spent.
Andrienne Longobucco states that the laptops were cut out because they
prioritized technology. She also
states that they would definitely be used if they were ordered.
Mike Chadukiewicz states that the quotes are typically good for a year
but that he has to check the documents.
He states that typically they put a year in the documents but that he has
to check. William J. Buckley, Jr.
wants to know what the students are using now.
Adrianne Longobucco states that they are using all the desktops in the
school. She states that there about
two hundred plus computers in the school for six hundred students.
Jeff Zullo, Acting Chair reminds the Committee that you don’t want to
bond equipment for twenty years that will be obsolete in three years.
He feels that this is a wish list item and needs to be evaluated with all
the other items that may be on the wish list at the end if there are funds
available. Mike Chadukiewicz
continues discussing the report. He
states that ShopBot came in today.
A discussion of the USB extenders ensued and Mike Chadukiewicz states that they
are going with wireless extenders.
Jeff Zullo, Acting Chair asks if the Committee would like to move any
funds now.
Motion:
William J. Buckley, Jr.
moved that the Committee move the sum of the four balances totaling $62,519.00
into Contingency and out of Technology.
So moved.
Seconded: Bob Blazek
Discussion:
Lynn Chapman states that Mike Chadukiewicz stated that they may need to
have access to the $5,600.00 since they are installing the system and need the
USB extenders.
William J. Buckley, Jr. restates the motion.
Restated Motion: William J.
Buckley, Jr. moved the sum of the first two items, $3,669 and $52,930.41 for a
total of $56,599.41 out of Technology and into Contingency on the High School
budget.
So moved. Seconded:
Bob Blazek
Discussion:
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: Gary Waugh & Mac Bramley
Ayes: William J. Buckley, Jr., Kent
Gilyard, Lynn Chapman and Bob
Blazek
Motion passed.
Mike Chadukiewicz goes over the report for the
Motion:
William J. Buckley, Jr.
moved that the Committee move the sum of the first two items, $1,223 and
$17,642.72 out of LIS Technology and into the Contingency line item.
So moved.
Seconded: Bob Blazek
Discussion:
Gary Waugh states that he does not see how this adds clarity and that it
just put clarity into a different column.
He states that clarity is transparent and that it’s in the budget and
shows up in a line item. He worries
that it might be more accessible in a different column. Bob Blazek states that
this is the same thing that the Committee has been doing with other items.
Gary Waugh states that it’s clear because he work in this field and that
the laptops are used intensively everyday and feels that it is a legitimate
question to fund it over twenty years but if you don’t the students won’t have
it.
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: Gary Waugh & Mac Bramley
Ayes: William J. Buckley, Jr., Kent
Gilyard, Lynn Chapman and Bob
Blazek
Motion passed.
Gary Waugh wants to know when the final installation will be done.
Mike Chadukiewicz states that it will be done by Christmas.
Mike Chadukiewicz leaves.
Jeff Zullo, Acting Chair states that the Committee is carrying in current budget
$467,00.00 in LHS and $289,600.00 in LIS for a total of $756,600.00 and total
committed by the Committee is $696,550.78.
He states that the Committee will have to transfer funds from the
Motion:
Kent Gilyard moved to take $60,000.00 out of the
So moved.
Seconded: Bob Blazek
Discussion:
William J. Buckley, Jr. feels that the motion should be restated.
Kent Gilyard restates the motion.
Restated Motion: Kent Gilyard
moved to take $148,900.00 from the
So moved. Seconded:
Bob Blazek
Discussion: William J. Buckley, Jr.
states that George Graikoski didn’t know what the amount was for Technology and
states that the whole purpose for the report tonight on Technology was to get
the budget item correct. Discussion
ensued on the motion.
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: None
All ayes
Motion passed.
William J. Buckley, Jr. feels that the Committee should wait to transfer money
to the Middle/High School until next meeting.
Andrienne Longobucco leaves.
5. ARCHITECT/CONSTRUCTION MANAGER
UPDATES
Budget (O&G)
George Graikoski of O&G hands out to the members of the Committee the following
reports:
O&G Litchfield High School/Middle School and Litchfield Intermediate School
Summary Data Report #13 October, 2007; Litchfield Middle/High School
Construction Manager’s Monthly Cost Control Report; Litchfield Middle/High
School Construction Manager’s Monthly Cost Control Report Adjustment No.1;
Litchfield Middle/High School Construction Manager’s Monthly Cost Control Report
Adjustment No.2 and Litchfield Intermediate School Construction Manager’s
Monthly Cost Control Report.
George Graikoski goes over the reports for the Middle/High School with the
members of the Committee.
Motion:
William J. Buckley, Jr. moved to take $9,933 out of line item 121
Architect’s Specialized Consultant Soft Cost and $8,337 out of line item 122
Architect’s Additional Services and move it to line item 315 Asbestos Abatement
that has a parenthetical of ($18,270).
So moved.
Seconded: Bob Blazek
Discussion:
none.
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: None
All ayes
Motion passed.
William J. Buckley, Jr. would like to know what is needed in Technology.
Jeff Zullo, Acting Chair states that the amount is a negative delta of
$84,870 in the Middle/High School.
Motion:
William J. Buckley, Jr. moved to take $20,500 out of bonding costs and
$51,250 out of Interim Financing and move that into the Technology line item 220
for the Middle/High School.
So moved.
Seconded: Bob Blazek
Discussion:
William J. Buckley, Jr. states that that will give them $71,750.
Further calculation of the amount needed ensued.
Motion is retracted and seconded is retracted.
Motion:
William J. Buckley, Jr. moved to take $28,271 out of Interim Financing
and move that into the Technology line item 220 for the Middle/High School.
So moved.
Seconded: Bob Blazek
Discussion: none.
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: None
All ayes
Motion passed.
Motion:
William J. Buckley, Jr.
moved to take $22,979 out of the Interim Funds line item 260 and take $20,500
out of Bonding Cost line item 250 and move it into Owner’s Contingency line item
290 for the Middle/High School.
So moved.
Seconded: Bob Blazek
Discussion:
Discussion of making sure that none of the funds available are negative
numbers ensued. Discussion of the
bonding costs ensued.
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: None
All ayes
Motion passed.
Jeff Zullo, Acting Chair states that the Middle/High School has approximately
$43,000 in remaining funds.
George Graikoski goes over the reports for the
Motion:
Bob Blazek moved to revise line item 101 to read General Trades
Supplemental GarSan and establish an initial budget of zero and a budget
revision of $37,775 and deduct that amount from Owner’s Contingency for the
So moved.
Seconded: William J.
Buckley, Jr.
Discussion:
Jeff Zullo, Acting Chair states that George Graikoski will be revising
the name, fill in the zeros with the revisions and take the $37,775 out of the
$217,337 and then line item 920 will go up.
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: None
All ayes
Motion passed.
Motion:
William J. Buckley, Jr. moved to take line item 101, Intermediate
Casework Adjustment and all the parenthetical are going to be removed from the
General Trades 100 line item and the line item number 101 is deleted.
So moved.
Seconded: Bob Blazek
Discussion:
none.
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: None
All ayes
Motion passed.
Stacie Kavle, Vice Chair arrives at
Gary Waugh wants to know if there is a working number for Contingency that
accounts for the budgeted number of the FFE.
Jeff Zullo, Acting Chair states that there is about $420,000. at
Schedule Update (O&G)
George Graikoski states that in media center and the gym vestibule he is waiting
for the letter of substantial compliance from Peter Bowman of Newman. He states
that he is hoping to get it tomorrow.
He states that they are working on the punch list items now in the
Bob Blazek wants to know why Titan put these ventilators in if they are noisy.
George Graikoski states that the noise coming out now is the fan.
Discussion of the sensor and the temperature in the room ensued.
Jeff Zullo, Acting Chair would like to know if they are on schedule with
the contract agreements and if there will be any overages costs.
George Graikoski states that the contracts are not up until the end of
November. William J. Buckley, Jr.
wants to know how Allied will be done by the end of November.
George Graikoski states that they will not be done by November.
A. Brooks Fischer states that the siding issue will be resolved tomorrow.
A. Brooks Fischer states that the mockup covers 75% and then they will do
a mockup by the windows. Jeff
Zullo, Acting Chair notes that in some of the emails that he read this week that
there was some disconnect and delays in getting someone from Newman here to
review a mockup. Jeff Zullo, Acting
Chair states that this can not happen.
There should not be any delays at this point.
William J. Buckley, Jr. would like to see George Graikoski send an email
to all the Building Committee members and to Newman two days before they get to
the window for the mockup to be looked at right away.
He feels that from now on emails should be sent out two days before the
completion of a section. William J.
Buckley, Jr. states that he is tired of looking at the siding this way and tired
of hearing about it from the public at the post office every week.
Further discussion ensued.
A. Brooks Fischer states that the only other mockup that they need to see is for
the window trim. Jeff Zullo, Acting
Chair states that the keeping on schedule is critical now.
He states that he, William J. Buckley, Jr. and Stacie Kavle toured with
O&G today and they will fix some of the
roofing, applying some additional mastic and just to clean up some odds and ends
in terms of visibility and look.
None discussed.
Entrance to 7th & 8th Wing updates (O&G and HSN)
This work is done.
Mac Bramley wants to know what the schedule is for the lowering of the desks and
the duration. George Graikoski
states that they are coming up this week and will take a few weeks to
completion.
George Graikoski states that he still does not have the breakdown of the
classrooms and the stair wells. He
did see the painter and forgot to ask for the breakdown but will call him
tomorrow. Gary Waugh feels that the
stairwells are equally critical and that they should be improved.
Gary Waugh feels that they are a third of the school year done and it
affects learning everyday. He
states that the ceilings need to be painted during nights and weekends and over
Thanksgiving but that it needs to be done. William
J. Buckley, Jr. wants to know where the money for this is coming from.
Jeff Zullo, Acting Chair states that it will have to come out of
Contingency. He states that it was
$28,000. for both the classrooms and the stairwells.
They are still waiting for a breakdown.
William J. Buckley, Jr. will not vote to take any money out of
contingency until he sees a list of the items that need to be done with their
cost and it is decided what to spend the money on.
Jeff Zullo, Acting Chair feels that the Committee needs to get a
prioritized list with amounts in order to take out of contingency.
Gary Waugh disagrees. He
feels that it’s a lighting issue that the Committee has known about for months
and that it is irresponsible if the Committee does not act on this.
Mac Bramley agrees with Gary Waugh and feels that although he thinks that
the cost is high that this is work that has to be done.
Discussion ensued. Kent
Gilyard thought that this would have been done by now and that this does effect
the visibly impaired. Lynn Chapman
agrees. He also agrees that only the
classrooms should be done at this time.
Stacie Kavle wants George Graikoski to call the painter tomorrow and then
call Jack Healy, Chair or her about the price so they can move forward.
Motion:
Gary Waugh moved to approve the painting of the ceilings in the
Intermediate School classrooms for reflection purposes not to exceed the cost of
$14,000.00 to come out of Contingency line item 0920 in the Intermediate School
budget.
So moved.
Seconded: Kent Gilyard
Discussion:
Gary Waugh hopes the cost will be less.
Vote:
Absent: Jack Healy, Chair & Stacie Kavle, Vice Chair
Objection: None
All ayes
Motion passed.
Wall Panel Update (O&G and HSN)
Jeff Zullo, Acting Chair states that they had discussions today with O&G about
the coping. George Graikoski states
that after the meeting he felt it was going to be left the way it is.
William J. Buckley, Jr. inquires about the siding that was taken down by
the gym. George Graikoski states
that he is waiting for Allied to put it up.
Stacie Kavle states that the way that the siding material was installed
is not in agreement with the way the building was designed and it has to do with
the coping and fascia on parts of the building and that there is some confusion
as to why it was built the way it was built.
She states that there is some disagreement about why it was done the way
it was done and who is responsible for it.
She is not sure how they can pursue how to correct it.
Jeff Zullo, Vice Chair states that there is some disagreement about if it
was approved or not by the site architect.
Stacie Kavle states that there was no written documentation by O&G as to
what was approved. She feels that
it is unfortunate that they don’t have the building that was designed.
She would like to see if they can talk to the contractor to see if some
changes can be made in some critical areas.
Jeff Zullo, Vice Chair states that the drawing called for four inch
coping and that there is twelve inch coping there now.
William J. Buckley, Jr. states that he
doesn’t see this changing and that they can’t get that contractor out to the
site to do the work he is supposed to be doing.
He is also sad that they can’t get all the people in the room who were
there when things were said to discuss this.
He was concerned with the quality of the work on the siding and around
the building and he believe that he has some assurances that that will be taken
care of. He feels that if he saw
the two choices, he doesn’t know if he would like one design more than another
and that any change will require a change order or litigation.
Bob Blazek wants to know if there is a performance issue with the design.
Stacie Kavle states that it is more of an aesthetic issue.
Jeff Zullo, Acting Chair points out that what was discussed today was
that O&G’s position is that the site architect approved it and if there was a
disagreement with that approval there was a de facto approval by the
continuation of the installation week in and week out with the architect there
over a period of several months.
They feel that if there was a disagreement as to what was approved then it
should have been recognized by the architect and brought to question.
Gary Waugh wants to know what the position was of the poorly cut
electrical outlets that are sub quality work.
William J. Buckley, Jr. states that they said they are not done.
Lengthy discussion ensued.
Stacie Kavle can take any of the members to see the coping and discuss this.
William J. Buckley, Jr. wants to know what the contractor has been told
on this issue. George Graikoski
states that the contractor has been told that it is unacceptable and to correct
it to the four inch on the whole building.
He states that the contractor did write a letter and stated his position
as to why it is what it is. He
states that they have been trying to get a meeting together but they have not
been able to. Stacie Kavle wants to
know if the contractor will do some changes at no cost to the Committee.
George Graikoski thinks that they probably would do some changes.
Jeff Zullo, Acting Chair feels that
there should be a meeting with Jack Healy, Chair, Newman, O&G and the
contractor. William J. Buckley, Jr.
is concerned that the contractor is not showing up to do the work because this
issue is not resolved. He feels that this issue needs to be resolved very soon
and before the next meeting. Stacie
Kavle will take this issue up with Jack Healy, Chair when he returns from his
trip. Mac Bramley wants to know if
there are places that the four inch tiles can be put up and reap the benefits of
the change aesthetically. Stacie
Kavle states that there are. Mac
Bramley feels that Stacie Kavle should make a proposal of those areas that can
be changed to change the aesthetics more to the design in some areas.
LHS Ceiling Replacement, Noise Attenuation and Noise Levels (HSN)
George Graikoski states that they started last night to do the wall panels.
He states that it is an improvement but it is not as effective as the
ceiling tiles and there still is an echoing effect.
He thinks that it should be looked at to see if the ceiling tiles need to
be put up. Discussion ensued.
Gary Waugh volunteered to take a tour of the classrooms and report back
to the Committee.
Credit Update (O&G)
George Graikoski is still doing this update and will have it for the next
meeting.
Issues List Review (HSN)
A. Brooks Temple hasn’t seen the list for at least a week but that it is coming
along. George Graikoski states that
the punch list is started.
Jeff Zullo, Acting Chair states that the invitation still stands for members to
get together or go individually to look through the building and put together a
list of items that need to be addressed.
Parking Lot Update (Jeff Zullo & Bill Buckley)
Jeff Zullo, Acting Chair states that Jack Healy, Chair was supposed to call Ron
George with a proposal and he does not know what the status of that is.
George Graikoski states that the area where the thirty spaces are suppose
to go that Richard’s is supposed to restore that area and that it was discussed
to leave the site work until the Spring.
Jeff Zullo, Acting Chair states that there is some site work that has to
be done in the Spring anyway in terms of grading and seeding and that as they
saw today, the quality of the work is less than optimal.
He feels that if Richard’s agrees to leave the site work until the Spring
and that there is no reason to put the grass back at this time.
He states that cleanliness is important at this point in the project..
Alternative Options List Review (Lynn Chapman)
None discussed.
Peg Perusse reports that she had a discussion with David Wedge and told him that
they inadvertently lost the space that was going to be the maintenance building
and could a maintenance building be
built and could it be reimbursable within the project or as a separate project.
He stated that it could only be reimbursable within the project with certain
caveats. One was that it was part
of the existing building and she called him and left him a message to let him
know that it could not be part of the existing building but that it will need to
be a separate building, that we do not go over budget and that it wasn’t going
to be used as a town garage. She is
just waiting to hear back from him on the separate building issue.
6. FINANCE COMMITTEE – Take actions
as needed
Soft Cost Budget (Jeff Zullo & O&G)
None discussed.
Finance Committee Report
Jeff Zullo, Acting Chair reported that the Finance Committee did not meet so
there is no report.
Approval of Invoices
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
O&G Industries |
21 |
|
$10,852.00 |
Intermediate |
So moved. Seconded:
Gary Waugh
Discussion:
none
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
O&G Industries |
21 |
|
$89,313.00 |
Middle/High |
So moved. Seconded:
Gary Waugh
Discussion:
none
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval for a total amount of $514.60.
|
VENDOR |
APP/ INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Marianne Arancio Stilson |
10182007 -Split |
|
$344.78 |
Middle/High |
|
Marianne Arancio Stilson |
10182007 -Split |
|
$169.82 |
Intermediate |
So moved. Seconded:
Kent Gilyard
Discussion:
None.
Vote:
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoices be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Advanced Office Systems |
1 |
|
$31,982.00 |
Middle/High |
|
Advanced Office Systems |
2 |
|
$26,004.00 |
Middle/High |
|
Advanced Office Systems |
Jan-00 |
|
$3,026.00 |
Intermediate |
So moved. Seconded:
Gary Waugh
Discussion:
none.
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
ShopBot Tools Inc. |
16335 |
|
$6,735.00 |
Middle/High |
So moved. Seconded:
Kent Gilyard
Discussion:
none
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion passed
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Herbert S. Newman |
16740-Split |
|
$2,696.75 |
Middle/High |
|
Herbert S. Newman |
16740-Split |
|
$1,328.25 |
Middle/High |
So moved. Seconded:
Gary Waugh
Discussion:
none
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion passed
8. FF&E UPDATE – TAKE ACTIONS AS
NEEDED
Update from School Administration on status of preparation of FFE package for
submission &
BC Update on FFE Efforts, (Stacie Kavle, Vice Chair & Lynn Chapman)
Peg Perusse hands out the
She states that she is still working on the package for the State. She states
that she has to redo what she sent them and send it back up.
She states that she has to do the list by rooms.
Discussion of the bid package ensued.
William J. Buckley, Jr. states that the total amount of the reports
exceeds what the Committee budgeted for both schools.
He states that they are quite a bit in the hole on both of these line
items. Peg Perusse states that she
hopes to get approval by the end of November.
Lynn Chapman wants Peg Perusse to do a prioritized list for these items
as well. Peg Perusse will wait
until the approval before she does the prioritized list.
9. Executive Session
Motion:
Kent Gilyard moved that the Committee go into Executive Session to
discuss contractual negotiations.
So moved.
Seconded: Stacie Kavle
Discussion:
None.
Vote:
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion Passed.
Motion:
William J. Buckley, Jr. made a motion to come out of Executive Session.
So moved.
Seconded: Kent Gilyard
Discussion:
None.
Vote:
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion passed.
Out of Executive Session at
Jeff Zullo, Acting Chair reports that no motions or actions were taken during
Executive Session.
10. FUTURE AGENDA
Jeff Zullo, Acting Chair asks the Committee to decide on a meeting agenda for
2008. He states that the Building
Committee needs to stay in existance until the final audits.
A lengthy discussion ensued about when to meet and how many times to meet
per month.
Motion:
Mac Bramley made a motion to hold meetings in 2008 on the third Thursday
of each month.
So moved.
Seconded: Kent Gilyard
Discussion:
none.
Vote:
Absent: Jack Healy, Chair
Objection: None.
All Ayes
Motion passed.
Jeff Zullo, Acting Chair asks the recording secretary to type up the 2008 Agenda
and submit it to Town Clerks for filing.
Bob Blazek states that there is a group in town that would like to take some
money that was not used earlier on as part of this project and donate it to
purchase a beautiful bench that they would like to place in the courtyard in
memory of the Building Committee.
This was discussed by the Committee.
Jeff Zullo, Acting Chair states that it is a very nice gesture.
The Committee wishes to thank them and that they should come in and
present this to the Committee. The
Committee’s response is favorable.
11. ADJOURNMENT
Jeff Zullo, Acting Chair asks for a motion to adjourn.
William J. Buckley, Jr. moved to adjourn.
The motion was seconded by Gary Waugh at
Respectfully submitted,
Marianne Arancio Stilson
Marianne Arancio Stilson,
Recording Secretary