MINUTES

LITCHFIELD SCHOOL BUILDING COMMITTEE

LITCHFIELD HIGH SCHOOL CAFETERIA

EMERGENCY MEETING

NOVEMBER 10, 2003

An emergency meeting of the Litchfield School Building Committee was held on Monday, November 10, 2003, at 8:30 p.m. in the Litchfield High School Cafeteria

Present were: J. Healy, Chairman S. Kavle, K. Gilyard, J. Zullo, M. Bramley, R. Blazek, L. Chapman, G. Waugh, J. Mullen, voting as full member

Also Present: J. Tindall-Gibson, Superintendent, Peg Perusse, Business Manager, John Noone and Dan Coelho, Members of BOE Chairman, Tim Breslin, Principal LHS, Public and the Press.

Meeting was called to order at 8:32 PM by Chairman J. Healy

Public Participation

None

Discuss Further Architectural Proposal and Take Action as Deemed Necessary

Motion made by M. Bramley to invite Tai Soo Kim to submit a fixed fee proposal for consideration by Committee, sec. by R. Blazek

Discussion

At the last meeting there was an overwhelming support displayed for Herbert S. Newman and Partners (“Newman”). Is this a legitimate process giving Tai Soo Kim (“Kim”) the same opportunity. BOE understood that Committee was going to give them two proposals, it was talked about at the public meeting [special meeting 10/27/2003]. We came out of last meeting thinking Newman did the best job. Will we be looking at both proposals equally? We want to give Kim a fair shot and should plan to visit some of their buildings and get a feel for their work. Check out the Canton webpage, the project is close to the stage that our project is. Talk to people in Canton to see how they feel. S. Kavle spoke to Linda, a secretary at the school and suggested members of the Committee do the same. Have asked Newman to have proposal by next Thursday and should give Kim until the following Tuesday. Committee felt strongly about selecting two Architects and now members feel uncomfortable about what happened at the last meeting. The concerns that were raised last week, are they any different today? We clearly stated to the public that we were going to select two Architects, although there was no motion to the fact. Procedurally what precedent are we setting as a Committee. Committee has a motion and a vote and now we are reconsidering this. This meeting sets right something that we did wrong last week. At what point do we stop doing this. It was a 4-5 votes last week, but what if the vote was 3-6? We are average people given a task and trying to do a job and are going to do it in a loose manner sometimes and will have to correct mistakes. BOE should definitely be involved with selection of the last tow candidates. The point is the majority voted against the motion.

Committee read discussion from 10/30/2003 meeting regarding BOS involvement in the final interviews.

Motion Carried All votes were in the affirmative. There were no abstentions.

Motion made by M. Bramley and sec. by K. Gilyard to adjourn meeting at 8:50 P.M.

Respectfully submitted,

Kelli L. Green, Recording Secretary