MINUTES
LITCHFIELD SCHOOL BUILDING COMMITTEE
LITCHFIELD
INTERMEDIATE SCHOOL LIBRARY
A meeting of the Litchfield School Building Committee was
held on
Present were: Jack Healy, Chairman, Bob Blazek, Kent
Gilyard, Mac Bramley, Lynn Chapman, Gary Waugh Jeff Zullo and Stacie Kavle.
Also Present: Superintendent Dr. Vita; BOE Member Diane Knox;
Peg Perusse, Business Manager; Cynthia
Politano, Finance Director, BOS Members Leo Paul, Joan Whitbeck and Bill
Dranginis, Public and the Press.
Meeting was called to order at
Approval of Minutes
Motion was made by Mac Bramley to approve the minutes of the
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
Public Participation
First Selectman Leo Paul thanked each member of the Building
Committee for their long hard work.
Selectman Bill Dranginis thanked the BC for their hard work.
Tina Reardon of Board of Education thanked the BC for their
faithfulness to project.
Joan Whitbeck thanked BC for the great job.
Winnie Harrison Hopefully you dont have to make
cuts. Is the roof a delete option?
Michael Murray - Congratulations. I think you really did a good job.
Bill Deacon The work just starts now. Just because we come in below, we have to
wait until we put a shovel in the group.
Communication
Peg Perusse received communication from David Wedge.
Finance Update
Mac Bramley
1.
DTC
- invoice no. 18640 totaling $1,381.37 for LHS abatement monitoring.
Motion made by Mac Bramley to authorize payment to DTC in
the amount of $1,381.37, seconded by Jeff Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
2.
Crest
Graphics invoice numbers 26096 ($4,544.66); 26265 ($6,156.99); 26209
($3,572.16; and 26366 ($9,458.49) all totaling $24,032.30 of which $13,639.00 is
attributed to LHS and $10,393.30 LIS for prints and photo copies for bid
packages.
Motion made by Mac Bramley to authorize payment to Crest
Graphics in the amount of $24,032.30 seconded by Jeff Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
3.
Peter
Herbst invoice no. 6509 in the amount of $547.50 of which $361.36 is
attributed to LHS and $186.15 LIS for review of documents and communication
with Bond Counsel.
Motion made by Mac Bramley to authorize payment to Peter
Herbst in the amount of $547.50, seconded by Gary Waugh.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
4.
Herbert
S. Newman - Invoice No. 15592 in the amount of $14,134.16 for representing 50%
of bidding and negotiation work, which is attributed entirely to LHS.
Motion made by Mac Bramley to authorize payment to HSN in
the amount of $14,134.16, seconded by Jeff Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
5.
Herbert
S. Newman - Invoice No. 15593 in the amount of $6,788.10 for representing 60%
of bidding and negotiation work, which is attributed entirely to LIS.
Motion made by Mac Bramley to authorize payment to HSN in
the amount of $6,788.10, seconded by Jeff Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
6.
Motion made by Mac Bramley to authorize payment to Hartford
Courant in the amount of $4,187.56, seconded by Jeff Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions
7.
BFD
in the amount $1,127.00 for roof consultant, all attributed to LHS.
Motion made by Mac Bramley to authorize payment to BFD in
the amount of $1,127.00 seconded by Gary Waugh.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
8.
Wilbur
Smith in the amount of $1,725.00 for additional meetings, all attributed to
LHS.
Motion made by Mac Bramley to authorize payment to Wilbur
Smith in the amount of $1,725.00, seconded by Stacie Kavle.
Motion Carried. All
votes were in the affirmative. There
were no abstentions
9.
DTC
in the amount of $7,130.00 for additional meetings with Planning &
Zoning.
Motion made by Mac Bramley to authorize payment to DTC in
the amount of $7,130.00, seconded by Gary Waugh.
Motion Carried. All
votes were in the affirmative. There
were no abstentions
Technology Update
None
Architect and Construction Manager Update
Bruce Walpole handed out the attached documents summarizing
the bids received on
Bob Blazek When you evaluate the contractors, do you do it
in a fair and impartial manner?
Bruce Walpole We recommend the lowest responsible bidder.
Richard Munday stated that they will also weigh in the on
the bidders also.
Jeff Zullo- Have you confirmed that all low bidders have
addendums?
Bruce Walpole We did that yesterday.
Mac Bramley The base change order contingency is still
there?
Bruce Walpole Yes, I am going to recommend we increase
that contingency amount.
Jeff Zullo We are currently $1.9M below construction cost
estimate.
Bruce Walpole There is one contract wed like to get
started on site work. At LHS were
putting in a temporary parking lot for the buses to turn around and additional
parking. Also alternates for paving
makes Richard Corporation bid $80K less.
Depending on if you accept the alternate or not Richard Corporation will
give us the lowest contract on paving now.
Jeff Zullo- Do you want us to make a decision on site work
contract when we dont have the full impact of qualification of bidders?
Motion was made by Bob Blazek to award site work contract to
Richards Corporation included Alternate #8 for LIS and Alternate #7 for LHS,
seconded by Gary Waugh.
Jeff Zullo What is the total of the combined bid plus
alternates?
Bruce Walpole - $1,624,400 and $874K totaling $2,498,400.00
Gary Waugh We can not have a functional project without
paving. It seems prudent to make a
decision tonight.
Mac Bramley Have discussions with P & Z reached a
conclusion? Will this contract be
impacted by P & Z or their engineer?
Bruce Walpole This represents concrete curbing.
Gary Waugh Call to Question.
Motion Carried. All voted were in the affirmative except Mac
Bramley voted in the negative. There
were no abstentions.
Jeff Zullo When would they start with the site work?
Bruce Walpole The day after Thanksgiving.
Jeff Zullo Effectively we just consumed $875K of the $1.9M
buffer.
Bruce Walpole We will come to the next meeting with
concrete, steel, general trades and mechanicals.
Kent Gilyard The next meeting is
Motion was made by Bob Blazek to adjourn at
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
Respectfully submitted,