MINUTES
LITCHFIELD SCHOOLS BUILDING COMMITTEE
LITCHFIELD INTERMEDIATE SCHOOL LIBRARY
DECEMBER 15, 2005
A meeting of the Litchfield Schools Building Committee was held on Thursday, December 15, 2005 at 7:00 PM in the Litchfield Intermediate School Library.
Present were: Jack Healy, Chairman, Mac Bramley, Lynn Chapman, Stacie Kavle and Gary Waugh. Jeff Zullo arrived at 7:53PM.
Also present: Superintendent Dr. Vita, Peg Perusse, Business Manager, BOE member Wayne Shuhi, Bruce Walpole, Louis Rosenblatt, Project Manager, Public and members of the public.
Meeting was called to order at 7:08 PM by Jack Healy.
Approval of Minutes
Motion made by Mac Bramley to approve the minutes as corrected of the December 1, 2005 meeting, seconded by Lynn Chapman.
correction on first page, last paragraph: “Motion made by Jeff Zullo, seconded by Bob Blazek to pay building inspectors office $3,320.00” (not $3,350.00)
Motion carried. All were in the affirmative. There were no abstentions.
Public Participation
Mike Murray wished BC and audience a Merry Christmas and Happy Hanukah. He also stated that Gary Waugh does and excellent job as Liaison to the BOE.
Communication
Jack Healy – There is a line of communication if there is a concern about day to day operations; call Peg Perusse or Dr. Vita. If it affects the schedule or cost, call me [Jack].
Stacie Kavle – Are we going to issue a memo to the schools’ principals about this chain of command?
Peg Perusse – We’ll do that so everybody understands.
Mac Bramley – I want to note with glee that there is an article in today’s paper which confirms a parcel of land at the former BE Aerospace site was donated for bus parking.
Finance Update
Mac Bramley –
1. Peter Herbst - invoice number 6634 - totaling $402.50 of which $265.65 is attributed to LHS and $136.85 is attributed to LIS..
Motion made by Mac Bramley to authorize payment to Peter Herbst in the amount of $402.50 seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions.
2. Town of Litchfield – totaling $3,320.00 for month of November for plan review and school project inspection of which $2,191.20 is attributed to LHS and $1,128.80 to LIS.
Motion made by Gary Waugh to authorize payment to the Town of Litchfield in the amount of $3,320.00, seconded by Lynn Chapman
Motion Carried. All votes were in the affirmative except for Mac Bramley who voted in the negative. There were no abstentions.
3. Herbert S. Newman - Invoice No. 15628 in the amount of $15,034.80 for 100% bidding and negotiations and 2% contract admin., plus $254.25 for incidentals totaling $15,289.05, all attributed to LHS.
Motion made by Mac Bramley to authorize payment to HSN in the amount of $15,289.05, seconded by Lynn Chapman
Motion Carried. All votes were in the affirmative. There were no abstentions.
4. Herbert S. Newman - Invoice No. 15629 in the amount of $7,405.00 for 100% bidding and negotiations and 2% contract admin., all attributed to LIS.
Motion made by Mac Bramley to authorize payment to HSN in the amount of $7,405.00, seconded by Lynn Chapman
Motion Carried. All votes were in the affirmative. There were no abstentions.
5. Crest Graphics (Redo) – There was not a credit for bid deposits – total cost increased to $31,039.98 (from $24,032.30) less bid credits of $18,968.00 final total equaling $12,071.98, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Technology Update
Peg Perusse – I know that members of the Technology Department did visitation today of schools with different kinds of technology.
Construction Manage Update
Bruce Walpole – We need to discuss two issues: 1. Approval of Contracts; 2. Louis Rosenblatt will and out the first monthly cost control report for LHS & LIS.
The Building Committee reviewed the report with Construction Manager.
Mac Bramley – We authorized Chairman to talk with the Firs Selectman, BOF and Town Treasurer about the short term interest.
Motion made by Mac Bramley that BC leave the project soft cost reduction of $780K as undesignated until the final bids and costs are clarified and other soft costs are discussed, seconded by Stacie Kavle.
Motion Carried. All votes were in the affirmative. There were no abstentions.
The BC discussed possible stockpile locations with the Project Manager Louis Rosenblatt,
Contract Correction:
Motion was made by Jeff Zullo to rescind approval of Kennedy Electric for $2,488,000.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Motion made by Jeff Zullo to approve and award contract to Kennedy Electric in the amount of $2,480,000.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Contracts:
Motion made by Jeff Zullo to approve and award a Litchfield Intermediate School contract to General Welding and Fabrication in the amount of $256,250.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Motion made by Jeff Zullo to approve and award a Litchfield High School/Middle School contract to General Welding and Fabrication in the amount of $128,125.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Motion was made by Gary Waugh to approve and award a combination contract to CT Mason Contractors in the amount of $1,198,000.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions
Motion was made by Gary Waugh to approve and award a Litchfield Intermediate School contract to CT Carpentry Corp. in the amount of $917,900.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions
Motion was made by Gary Waugh to approve and award a Litchfield High School/Middle School contract to Allied Restoration in the amount of $2,187,989.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions
Jack Healy – this includes all new roofing
Bruce Walpole – Yes, all new roofing including the Gym.
Motion was made by Gary Waugh to approve and award a Litchfield Intermediate School contract to Titan Roofing, Inc. in the amount of $1,170,000.00, seconded by Jeff Zullo.
Motion Carried. All votes were in the affirmative. There were no abstentions
Bruce Walpole – This also includes all new roofing. I had a discussion with Greenwood Industries who have requested to withdraw their bid.
Motion was made by Gary Waugh to approve and award a Litchfield Intermediate School contract to Conn Acoustics, Inc. in the amount of $419,000.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions
Motion was made by Gary Waugh to approve and award a Litchfield High School/Middle School contract to Conn Acoustics, Inc. in the amount of $484,420.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions
Motion was made by Gary Waugh to approve and award a combination contract to The Warehouse Store Fixture Co. in the amount of $311,000.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Motion was made by Gary Waugh to approve and award a combination contract to M. J. Daly & Sons, Inc. in the amount of $569,000.00, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Bruce Walpole – What is left is Painting, Flooring and Windows. All windows at LIS are being replaced and at LHS all glass is being replace, frames are not. We solicited bids for site testing. We recommend CT Material Testing Lab.
Motion was made by Mac Bramley to authorize chairman to enter into a contract with CT Material Testing Lab for site testing, seconded by Gary Waugh.
Motion Carried. All votes were in the affirmative. There were no abstentions.
Louis Rosenblatt – We are presently excavating for the new tank which is to arrive on Tuesday. Once the new tank is in we’ll excavate the old tank. I met with Fire Marshal to discuss emergency egress areas. We mobilized trailers. We have power and partial telephone. Kick of on Wednesday of next week.
Happy Birthday to Gary Waugh and Sandy Healy.
Motion to adjourn was made by Mac Bramley at 8:45 Pm, seconded by Lynn Chapman.
Motion Carried. All votes were in the affirmative. There were no abstentions
Respectfully submitted,
Kelli L. Green, Recorder