MINUTES

LITCHFIELD SCHOOL BUILDING COMMITTEE

LITCHFIELD INTERMEDIATE SCHOOL LIBRARY

MARCH 3, 2005

A meeting of the Litchfield School Building Committee was held on Thursday, March 3, 2005, at 7:00 p.m. in the Litchfield Intermediate School Library.

Present were: Jack Healy, Chairman, Stacie Kavle, Mac Bramley, Bill Buckley, John Mullin, Gary Waugh, Kent Gilyard, Jeff Zullo and Bob Blazek.

BOE Members Present: Diane Knox, Chairman, Jonathon Costa, Don Falcetti, Wayne Shuhi, Frank Simone.

Also Present: Peg Perusse, School Business Manager; BOS Members: Leo Paul, Joan Whitbeck, Kevin Creed; Tim Breslin; Tim Callahan, Fernando Pastor and Brooks of Herbert S. Newman Partners; Greg Oneglia and Bruce Walpole of O& G, Public and the Press.

Meeting was called to order at 7:02 P.M. by Jack Healy.

The Board of Education Meeting was called to order at 7:03 P.M. by Diane Knox

Motion was made by Bill Buckley to add an item to the Agenda for Voting Motions relative to each state project for which the BC has submitted an ED 049R, seconded by Kent Gilyard.

Motion Carried. All votes were in the affirmative. There were no abstentions.

Approval of Minutes

Motion was made by Mac Bramley to approve the minutes as corrected of the February 17, 2005 meeting, seconded by Stacie Kavle.

Motion Carried. All votes were in the affirmative. Three were no abstentions.

Corrections are as follows: Page 1, Paragraph 9, Line 3 - Communication: “….soon as we get 8-24 application from Planning an Zoning.”

Page 1, Paragraph 10, Line 1 - Communication: “My understanding is the 8-24 application needs a metes and bounds description.”

Page 2, Paragraph 1, Line 2 – Finance Subcommittee: “….wetlands mapping forwarded to Architect for confirmation.”

Page 2, Paragraph 8, Lin4 4 - Plumb Hill Playing Fields: “We now want to make sure the local commission is happy.”

Communication –

Mac Bramley passed out the following notice to the BC, BOE and BOS regarding the Zoning Board of Appeals Notice of Decision.

At the Litchfield Zoning Board of Appeals meeting held February 1, 2005, the following variance was granted…

Case 2-1 A request from the Town of Litchfield for 14 & 35 Plumb Hill Rd. for variances from Article IV Section 7 for grading for building additions & a 432’ front yard & a 205’ side yard setback variance.

A copy of the vote & said application is on file in the Planning & Zoning Office (80 Doyle Rd., Bantam, CT) & can be viewed during regular business hours.

Richard Ducci, Vice Chairman

R-A March 1, 2005

Jack Healy received communication from Leo Paul and David Wilson, Town Treasurer - Our interim interest projection was on the money, the dollar amount we projected is the amount we are spending.

Jack Healy read email from Doyle Finan thanking the BC for their dedicated effort on the project.

Tim Callahan stated that they will go in front of Inland/Wetland and Planning & Zoning in March.

Jack Healy – Received a communication from Bruce Walpole and Time Callahan - They had draft budgets. A lot of work had been done. Modifications were done as far as value engineering. They are ready for the March 16^TH presentation to SFU.

Finance Subcommittee

Mac Bramley – Recommend payment to Berkshire Engineering in the amount of $2,450.00 for the surveying of trees and watercourse, which is signed off and approved by Tim Callahan.

Motion was made by Bill Buckley to accept the recommendation of the Finance Subcommittee to approve the payment of the invoice, seconded by Kent Gilyard.

Motion Carried. All votes were in the affirmative. There were no abstentions.

Mac Bramley – Recommend payment to Peter Herbst in the amount of $2,080.00.

Motion was made by Bill Buckley to accept the recommendation of the Finance Subcommittee to approve the payment of $2,080.00 to Peter Herbst, seconded by Kent Gilyard.

Motion to Amend was made by Mac Bramley to correct the amount of the bill to $2,552.00.

Motion to Amend Carried. All votes were in the affirmative. There were no abstentions.

Motion Carried. All votes were in the affirmative. There were no abstentions.

Mac Bramley – Received a letter from the Architect regarding the hiring of DTC to plan for the removal of the underground oil tank at the High School at a cost of $2,200.00

Motion was made by Bill Buckley to authorize the execution of a contract for a set amount with DTC, seconded by Jeff Zullo.

Architect and Construction Manager Presentation

Architect presented of the plans to be submitted on March 16^TH to SFU.

O & G handed out the following estimates for the two plans:

See attached Estimates

Discussion:

Jeff Zullo – I commend O & G for excellent value engineering. What is the total amount of contingency?

Bruce Walpole – Design and Escalation Contingency totals $2.7M, with change order is would total $3.3M, but you don’t want to touch change order contingency.

Gary Waugh – The adjustment in site work if insignificant; why is that?

Bruce Walpole – We took out landscaping, not the work for the sewers. During the schematic design we had a new gym, the foundation and excavation has been eliminated. There was a great deal of savings going from new to a renovated gym.

Bob Blazek – What is the age of the present gym roof?

*Peg Perusse – A recoating of the urethane was done in 2002.

Bruce Walpole – We have identified a way to not compromise the program and this roof can be done at a future date.

Jeff Zullo – We have been contemplating doing this project; these estimated are estimates. The real cost comes when we go out to bid. I think you have a pretty good confidence level that the bids will be close.

Wayne Shuhi – Are we positioned to handle the moisture and associated issues at LIS?

Bruce Walpole – Yes, the re-grading of the courtyard will help and we also will have mechanical systems to deal with the moisture.

Jeff Zullo – Will you quantify the Add/Alternate value engineering ideas?

Bruce Walpole – The committee will have to vote on them. In six weeks from now we will have our construction budget and will know then if we have to add more alternates or if the estimates are lower.

Bill Buckley – This is a normal process. You bid projects with alternates attached to your bids, as a BC we continue to critique the project. The Architects have their flair. Some things that we cut, we won’t miss.

Jeff Zullo – Are you confident all the Ed Specs are in the estimates and designs?

Tim Callahan – Yes.

Public Participation

Bill Deacon – The State review is in the middle of March?

Bruce Walpole – Approval will be mid-April or may be mid-May. We will go out to bid in early June, receive bids the end of June/mid-July and award contracts. We are getting started late.

Winnie Harrison – I object to the plans. I think it is inadequate and a poor investment. I do not think we should stop the project. …………….. the plan is scandalous from beginning to end.

Frank McGowan – Do you folks have an idea of what the State reimbursement will be?

Jeff Zullo - $9.7M is the amount we are carrying.

Kevin Creed – I remember the estimate was $24.9M before you eliminated the Gym. Wouldn’t that impact it?

Bill Buckley – I think what happened was that the cafeteria was under the existing gym at LIS. The cafeteria is now being extended on the backside of the Auditorium and doubling as an extension of the Auditorium and a public meeting space.

Plumb Hill Playing Fields Update - None

Technology Update – None

Voting Motions

Regarding the ED 049R submitted for project number 074-0034 EA:

Motion was made by Bill Buckley that Litchfield School Building Committee approve the final Design Development plans dated December 20, 2004 and modified March 2, 2005 and the Professional Cost Estimates dated March 2, 2005 for the school building project Litchfield Middle/High School, State Project Number 074-0034 EA, seconded by Mac Bramley.

Motion Carried. All votes were in the affirmative. Three were no abstentions.

Regarding the ED 049R submitted for project number 074-0035 EA/RR:

Motion was made by Bill Buckley that Litchfield School Building Committee approve the final Design Development plans dated December 20, 2004 and modified March 2, 2005 and the Professional Cost Estimates dated March 2, 2005 for the school building project Litchfield Intermediate School, State Project Number 074-0035 EA/RR seconded by Mac Bramley.

Motion Carried. All votes were in the affirmative. Three were no abstentions.

Board of Education Motions”

Regarding the ED 049R submitted for project number 074-0034 EA:

Motion was made by Jonathon Costa that Litchfield School Building Committee approve the final Design Development plans dated December 20, 2004 and modified March 2, 2005 and the Professional Cost Estimates dated March 2, 2005 for the school building project Litchfield Middle/High School, State Project Number 074-0034 EA, seconded by Wayne Shuhi.

Motion Carried. All votes were in the affirmative. Three were no abstentions.

Regarding the ED 049R submitted for project number 074-0035 EA/RR:

Motion was made by Jonathon Costa that Litchfield School Building Committee approve the final Design Development plans dated December 20, 2004 and modified March 2, 2005 and the Professional Cost Estimates dated March 2, 2005 for the school building project Litchfield Intermediate School, State Project Number 074-0035 EA/RR, seconded by Wayne Shuhi.

Motion Carried. All votes were in the affirmative. Three were no abstentions.

Jeff Zullo – The Building Committee had consistently maintained the Education Specification, Academic program and the cap of $33M.

Diane Knox – The BOE had been very supportive and involved with what the BC has done. I commend the BC efforts and the BOE efforts in what has been a wonderful joint project.

Motion to adjourn was made by Mac Bramley at 8:15 PM and seconded by Kent Gilyard.

Motion Carried. All votes were in the affirmative. Three were no abstentions.

Respectfully submitted,

Kelli L. Green, Recorder