Litchfield Schools Building Committee

Meeting Minutes

LOCATION                                                                   Litchfield Intermediate School Library                 

DATE OF MEETING                                                     March 15, 2007 

TIME MEETING STARTED                                           7:10 PM

PERSON PREPARING THE MINUTES                          Marianne Arancio Stilson

MEMBERS PRESENT

1.  Jack Healy, Chair & BOS Representative      2.  Stacie Kavle, Vice Chair

3.  Mac Bramley                                                4.  Kent Gilyard                        

5.  William J. Buckley, Jr.                                  6.  Gary Waugh - BOE Representative

MEMBERS ABSENT

1.  Jeff Zullo, Treasurer & BOF Representative              2.  Bob Blazek

3.  Lynn Chapman

OTHERS PRESENT

Melissa Corey of O&G, Winnie Harrison, Peggy Perusse, Peter Bowman of Herbert S. Newman Wayne Shuhi and one other member of the public.

QUORUM PRESENT                                                     Yes    

CALL TO ORDER

Jack Healy, Chairman called the meeting to order at 7:10 PM.  

APPROVAL OF MINUTES

Postponed for next meeting. Lynn Chapman was not present.

PUBLIC PARTICIPATION

Winnie Harrison questioned the appearance of the corners of the wall in the back room off of the Band Room at the high school and how it will be repaired and wanted to know what the plans are for the band room in general.  Jack Healy was not aware of this and questioned Peter Bowman of Herbert S. Newman and Melissa Corey of O&G Industries about this.   Peter Bowman mentioned that one of the rooms is being converted to a mechanical space and that may be the area and if it is, the walls are going to be redone but he wasn’t sure if that was the area.  Jack Healy, Chair said the Committee would look into it.

COMMUNICATION

Report from Jeff Zullo on BOF Communication

None.  Jeff Zullo not present this evening.

Report from Gary Waugh on BOE Communication

Gary Waugh reported to the Board of Ed last night and confirmed the March 28^th meeting with the Committee for a joint tour to work on par on the items that are on the punch list.

Report from Jack Healy on BOS Communication

Jack Healy, Chair reported to the Board of Selectman and gave them a status report of exactly where the project is and the Committee’s continuing concern about the metal siding and the potential for that pushing the project back.  He also updated the Board on the starting of the area where the Science Wing is going to go and gave them a report about the asbestos removal that is scheduled for the first week in April.  He also forwarded all the letters going in to the State to them and reported on the state of contingency and schedule. He reported that the Board of Selectman was happy with this project.  Gary Waugh was concerned about when the asbestos removal would be done and if it was at a time when the students would not be in the building. Jack Healy said it would be done when the students are not in school and Melissa confirmed that they can not have students in the building when that was done.

FINANCE COMMITTEE

William J. Buckley, Jr. reported that the finance committee did not meet tonight because one of the members was out of town.

Approval of Invoices

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there. 

The Subtotal is $647,807.61.

So moved.    Seconded: Kent Gilyard.  

Discussion:  none.

Vote:  Abstention: none.  Objection:  none.  

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman   

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there.

For a subtotal of $247,999.81

So moved.   Seconded:  Kent Gilyard 

Discussion:  What’s the warehouse storage?   Melissa responds for kitchen equipment.         Vote:  Abstention: none Objection: none.  

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman   

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there. 

So moved.  Seconded: Mac Bramley 

Discussion:  Jack Healy reports that Jeffrey J. Zullo has gone over all of these invoices and recommends them for payment.  He states that they are for the bonding services and that there may be one more in the future.  He reports to the Committee that the amount spent on these is under the amount the Committee had estimated it would spend.

Vote:  Abstention: none.  Objection: none.

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman 

All ayes.   Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there.

So moved. Seconded: Kent Gilyard 

Discussion: Jack Healy wanted to know about the different amounts of the invoices and Mac Bramley stated that they are two month and three month invoices. 

Vote:  Abstention: none.  Objection: none. 

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman  

All ayes.   Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.  

So moved.   Seconded:  Kent Gilyard

Discussion:  none.

Vote:  Abstention: none.  Objection: none. 

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman  

All ayes.   Motion passed.

Motion:  William J. Buckley, Jr. moved that the committee approve the Town of Litchfield Invoice #20 dated 2/12/07 in the total amount of $3,320.00 to be split proportionately to the two projects. 

So moved. Seconded: Kent Gilyard  

Discussion:  none.

Vote:  Abstention: none   Opposed: Mac Bramley   

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman    Motion passed five to one.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there.

So moved.   Seconded: Kent Gilyard 

Discussion:  Jack Healy questioned whether these invoices were for basic services.  William J. Buckley, Jr. states that $625.00 is for reinforcing the existing concrete masonry unit wall at the gym for services rendered by Peter for five hours between January 17th and February 13^th of ‘07.  He also has an email that Jack Healy wrote to Richard back in June of ’06 attached to it with a summary of invoices at the bottom that adds to the $625 for $1,375 for a total of $2000. He notes that it says that it’s thirty days old and it’s dated 1/16. He also notes that the invoice here tonight is for 1/16, but he doesn’t see it for that amount.  He wanted to be clear that the Committee is authorizing payment of the $625.00. The $5,025.50 was for FF&E for the period of January 17^th to February 13^th and that there is a labor invoice for $4,140 and a personnel charge of $230 for time.  He notes that the time is for an outside consulting firm marked up fifteen percent for the total. There is no email attached to this bill and there is nothing indicating what the total amount authorized was. Jack Healy says there should have been an email attached because there was email between him and Richard with a total for the FF&E work.   William J. Buckley, Jr. goes on to report that the third invoice is a routine one for $9,791.72 and that it does bring the project in to seventy-one percent which is an increase from the previously approved amount of $7,517.40, plus outside engineering and consulting which amounts to $1,419.33 and postage and reimbursable expenses for $854.9. All this is for the Middle/High School.   The last invoice is FF&E again and this is the one is for $3,812.50 and covers from December 20^th to January 16^th  for all hours related to the Middle/High School and it’s for hours for Richard, Tim and Brooks.  This one has emails attached to it from Jack Healy, Chair to Richard indicating that the FF&E fee should not exceed $7,500 on a time and material basis. 

Amended Motion:  Gary Waugh made an amended motion that the Committee to remove both FF&E invoices; numbers 16364 and 16306 from the previously stated motion and vote on them separately.  

Further Discussion:  none.

Vote:  Abstention: none.  Objection:  none. 

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman   

All ayes.  Amendment passed.

Motion:  William J. Buckley, Jr. moved that the Committee approve the main motion that contains the other two invoices.  

Discussion:  none.

Vote:  Abstention: none.  Objection: none.

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman  

All ayes.   Motion passed.

Motion:  William J. Buckley, Jr. moved that the following two invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there and insuring that the maximum in the Chairman’s email was not exceeded for all invoices related to services provided on FF&E.  Herbert S. Newman Invoice #16306 dated 1/16/07 in the amount of $3,812.50 and a second Herbert S. Newman Invoice #16364 dated 2/13/07 in the amount of $5,025.50. 

So moved.  Seconded:  Kent Gilyard  

Discussion:  none.

Vote:  Abstention: none.  Objection: none.  

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman  

All ayes. Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there and insuring that the maximum in his email was not exceeded for all invoices.  For the Intermediate School for Herbert S. Newman Invoice #16363 dated 2/13/07 in the amount of $4,433.77. 

So moved.  Seconded:  Kent Gilyard  

Discussion:  William J. Buckley, Jr. stated that this is for routine services consistent with the contract for a total amount of contract administration to eighty-one percent and that that accounts for $3,702.60 of the invoice.  There is also an outside consulting in the amount of $731.17 for the total.   Mac Bramley wanted to know what the outside consulting was for.  Peter Bowman stated it was for MNE Consulting Engineering Services Inc. and he would look into it further.   

Vote:  Abstention: none. Objection: none.  

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman  

All ayes.   Motion passed.

Motion:  William J. Buckley, Jr. moved that the following two invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there and insuring that the maximum in his email was not exceeded for all invoices. For the Intermediate School, Herbert S. Newman Invoice #16367 dated 2/13/07 in the amount of $862.50 and #16366 dated 2/13/07 in the amount of $2,471.03.

So moved. Seconded:  Kent Gilyard  

Discussion:   William J. Buckley, Jr. stated that these invoices are FF&E and both are related to the Intermediate School. Both cover the same time period from January 17^th to February 13^th of 2007.  He notes that the people who are billed are different.  There is an email attached that states that the total should not exceed $7,500.00.   Stacie Kavle believes there is an email missing and that Jack Healy, Chair should look into it.  Jack Healy will look into this.

Vote:  Abstention: none.  Objection: none.   

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman

All ayes.    Motion passed.

William J. Buckley, Jr. states there is no further business from the Finance Committee at this time.

Jack Healy, Chair thanks the Committee and states that they are doing a good job.

TECHNOLOGY UPDATE

Peggy Perusse, School Business Manager reported that they have received approval from the State to go out to bid.  She also reported that she received communication from the technology consultant indicating that he had found that the work was beyond his scope and that he could not do it. Jack Healy asks that in the future, before anything is purchased, the Building Committee should have final review.  Peggy Perusse, agreed.  Mac Bramley wanted to be sure that the bid package has a caveat that the Building Committee has the authority to accept or reject any bids.  Peggy Perusse stated that is in there. William J. Buckley, Jr. mentions a highlighted copy of changes that were made to the cover sheet and questions Peggy Perusse to be sure these changes have been made.  Peggy Perusse says that they will be made.  A lengthy discussion ensued about the process of the bid package, the language of the bid package and that the bid package should have sufficient time from the time it’s received by the Committee and the date and the time that the bids have to be held.  He wants to be sure that the Committee receives them at one meeting and votes on them at the next meeting.  Jack Healy agrees to that procedure.

FF&E

Peggy Perusse reported that the FF&E is not finished and that Linda asked that she bring what she has to the Committee this evening.  She states that she needs at least one more week to work on it.  Stacie Kavle states that she and Lynn Chapman want to get together with Peggy to go over what she has so far.  William J. Buckley, Jr. is concerned that the Committee will be getting in bids for technology and doesn’t have an estimate of what is needed. He stated that this was discussed at the last meeting.  He wants to make sure the Committee gets the lists and the prices are put on those lists.  He wants to synchronize all of this with Jeff’s review of possible extra funds that are no longer needed in other line items so that then they can regroup.  He wants to be sure as a Committee, that the timing of the bids for the technology, the timing of the FF&E package that comes before the Committee, the timing of Jeff’s review of extra items and the movement of those monies around to a contingency line item all fall into place.  Otherwise, he feels that the Committee will be voting on something without knowing how it will impact other components of the project.  Jack Healy reports that he and Jeff met with Lewis and Melissa on Tuesday.  He believes that Jeff’s part is ninety percent done awaiting credits that Lewis and Melissa are working on.  It was decided to wait until the first meeting in April to discuss that.   He believes the Committee will have this information at the next meeting as far as the credits and the monies available from those line items are concerned.  He believes it is good shape.   William J. Buckley, Jr. says that there is the noise issue and a parking lot issue that the Committee needs to discuss.   Jack Healy, Chair said that he had a very good meeting with Lewis and that the amount of funds that will be available will help the Committee and reports that the bonding is in good shape.  He stated that the bonding went down and that the impact to the Town will be less over the term of the bond.  Gary Waugh stated that he did speak with Jeff and that the funds were going to be substantially more than the $200,000.00 listed on the last contingency report and that he did report that last night to the Board of Ed.  Stacie Kavle is worried that Peggy Perusse keeps putting the Committee off every two weeks and that the project is coming to the end.  She and Lynn Chapman feel that the Committee should ensure that all the new spaces are furnished.  She wants to meet with Peggy Perusse on these issues.  Peggy Perusse agrees.   Stacie is also concerned about the bid package and the money allotted for it.   Mac Bramley agrees with her completely and feels frustrated that every two weeks the report is put off.  He believes that the Committee should have a building that will comfortably serve students and he believes they don’t have that yet.  He feels that this should be the primary objective.  Everything within the building that specifically impacts students should be the Committee’s priority.   He also feels that the bathroom has not been discussed and needs to be.   He feels that to put students back into brand new classrooms with fifty year old furnishings doesn’t work.   He wants to see what FF&E the administration projects that they need to generate the most effective teaching environment in the newly renovated buildings and then price that and see if the Committee can afford it and see where we stand.  He is also concerned about the noise attenuation, the iffy ceilings in the High School, the adjustments in the gym for safety sake and the bathrooms.  He believes these issues should be considered first. He feels the Committee has to have the FF&E list and the ability to price it.  Stacie Kavle is asking that at least the areas should be furnished. She is concerned that if the project is finished without an FF&E package, the school would not be able to function.  The art department at the high school and storage of the instruments in the high school and the library was discussed.  She would like to have a specific package that will at least have the school up and running and functioning whether or not the Committee gets the whole package.  She wants to ensure that the building can open and that the rooms are functional.  Kent agrees with Stacie and feels that certain rooms have a higher priority and that the Committee needs to look at the important needs first and not worry about new furniture until that is done.   William J. Buckley, Jr. states that he doesn’t feels the Committee has their hands on what the total package would look like and he believes that’s what the Committee needs to do.   He doesn’t want the Building Committee to take over the responsibility of the Superintendent and his office to provide the Building Committee with what they need to make a decision.  He feels that is not something the Committee should do.   He feels that Jack Healy, Chair should call the Superintendent and let the Superintendent know that the Building Committee needs this information and it has to be a priority.   He states that he’s not going to make any decisions if it comes before him if he doesn’t have the whole package and that he will not vote for anything else until he knows what money he has and what the total sum of the requests are.  He appreciates the frustration of the Committee Members who are working on this.   Jack Healy agrees to call the Superintendent.   Gary Waugh asked what the wait time is for the bid packages to come back.  Peggy Perusse did not have that information with her.  Jack Healy, William J. Buckley, Jr. and Peter Bowman discuss the issue of Ron Mason.  A lengthy discussion ensued on what Ron Mason did and the possibility of a claim for his services to do work not authorized by Peter Bowman.   William J. Buckley, Jr. is concerned about some of the language in the bidding package and wants to know how the invitation to bid page is going to be changed and to whom the bids are going to be submitted to and to whom all communications are to be made in writing.  Peggy says that they will do that over again and that it’s the Committee’s call.   Jack Healy, Chair says that it will go to her office and that the contacts would come back to the school because they are doing their own purchasing.   He feels that questions should be coordinated with Newman because if the needs are different, he can answer those questions.  Peter Bowman feels that they don’t have a responsibility to coordinate this package.  He states that this package is done outside their scope of work.    William J. Buckley, Jr. wants to be sure what is ordered works.  Wayne Shuhi is concerned that the engineering and the design of highly complex systems is not the role of the IT staff in the school system.  They should have input but should not be involved in the engineering and design.  Jack Healy, Chair agrees.  Further discussion ensued about this and what legal advice the school needs to get to secure all the liability issues.  Mac Bramley is not comfortable with the school making the package without legal advice.  William J. Buckley, Jr. is concerned about who was going to supervise the work.   Mac Bramley said that this was discussed with the construction manager two meetings ago.   Discussion continues on the bid package language and the role Peter Bowman.  William J. Buckley feels this package is not ready to go out to bid in this format and that even though it was approved at a prior meeting, he feels the Committee needs to step back and look at it.   Gary feels that the contractor who has started the work should be contacted to find out what the cost will be.   The Committee thinks that this work should be looked into by Newman since he has a relationship with them and to expand on that relationship to include the labor, attending meetings and also coordinate that work with O&G.  He feels the Committee will have a coordination problem on their hands otherwise.  

Motion:  William J. Buckley, Jr. made a motion that this particular package not go out to bid until the Committee reviews the package  and it is complete. 

So moved.  Seconded:  Mac Bramley 

Discussion: Gary Waugh is concerned about accountability and that the work is done and done properly and also that it’s functional within the compatibility with the prior systems and with items that are facilitated by that document.  Discussion ensued about the bid package language and the mechanism for the three bids process as used in the past as well as other issues of coordination of contractors and their working together.   William J. Buckley, Jr. feels that Peter Bowman should have a discussion, through his sub-consultant with “Mike” and come back to the Committee at the next meeting as to how to proceed.   He feels the meeting should be at Peter’s office for a recommendation on how the Committee should proceed and if he gives the Committee a price that they agree to pay through Newman, then the Committee would authorize him to update this and get it out to bid.  He feels that Peggy should not do anything with the bid package until the Committee sees what Newman can do with the two subs.   Peter Bowman will speak to them.  The timeframe for this to be done will be by the next meeting.  Newman will come back to the Committee with some recommendations or proposal and that proposal should have a schedule for getting this out to bid.   Gary Waugh feels that the Committee should do this in the most expedient way and agrees.   It should be placed on the next agenda under the technology portion of the agenda.    Jack Healy agrees with everything except that he wants a Building Committee member present when Peter Bowman has the meeting with Szewczak.  He feels the meeting should be in O&G’s trailer.  The Committee will also revisit consulting with an attorney on various items. Jack Healy, Chair will send out an email to let the Committee members know when the meeting will be and see who can attend.  It is agreed the meeting will be in Litchfield and at least one Building Committee member will be present.    

Vote:  Abstention: none.  Objection: none.   

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman 

All ayes.   Motion passed.

Discussion about the library ensued.  Jack Healy reports on his meeting with Lewis and Melissa on Tuesday.  The library will be finished by the 15^th.  The furnishing from the old library will be moved to the new library for the time being.  Peter Bowman gave the Committee a head up concerning the Science Wing and the electrical needs of the old Bunsen burners.  Jack Healy, Chair believes that that issue is addressed by a $19,000.00 change order between Bowman and O&G for new electrical fees.  Peter Bowman states that that is based on a presumption of equipment and not based on actual equipment.   Jack Healy, Chair thinks that someone should coordinate that and will.

ARCHITECT/CONSTRUCTION MANAGER UPDATES

Budget and Schedule Update

Report given by Melissa Corey from O&G.   Two monthly cost reports are handed out to the Committee and she notes that they do not include several contractors change orders.   Jack Healy states that he will bring the changes to the Finance Committee and have them review them and then bring a recommendation to the full Building Committee the first meeting in April.  He reports there will now be a change order meeting every other Wednesday to keep this moving.   William J. Buckley, Jr. discussed the paving credits.  A discussion ensued about the issue of the credits due from the paving contractor, Richard’s Paving.   He feels that the difference in the two credits should go to the Chairman and that the Chairman should discuss this with the two of them.  Peter Bowman says there is a significant difference in the two credits.   The schedule for the Intermediate School is discussed as follows:  April 1^st they will be in to the kitchen and cafeteria areas and April 15^th, the library.  They should be completed at the end of May and by the end of April the metal panel should be here.   The High School schedule will not be done until December.   Jack Healy thinks that that schedule is not correct and it needs to be checked.  Further discussion of the timeframe ensued and will be addressed by the Chairman.

Parking Lot Update

No difference.  The consulting services will be continued and a central design has been completed for two parking lots.  One with 81 spaces and a smaller one of 40 spaces.  Jack Healy, Chair informs the Committee that he authorized an extra $750 for topographic surveys that were not available and needed to be done right away.

Maintenance Building

Kent Gilyard reports that no further action has been taken on the maintenance building from the last meeting report.   He feels that the maintenance building should be thought through to figure out how to properly take care of the building.  He feels the maintenance building should not be put up until the Committee knows what the needs are.  Jack Healy, Chair will leave it on the agenda for next time.

Motion:  William J.  Buckley, Jr. made a motion to add to tonight’s agenda an item to discuss the contracts of both Newman and O&G.  

So moved. Seconded:  Kent Gilyard. 

Vote:  Abstention: none.  Objection: Gary Waugh.   

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman    Motion passed 5 to 1. 

Jack Healy, Chair adds the motion to the agenda tonight as item number nine. 

Wall Panel Update

Peter Bowman reports that they are heading in the right direction. They will be reviewing a revised mockup and report back to the Committee at a later date. 

LHS Ceiling Replacement, Noise Attenuation and Noise Levels

Peter Bowman discusses light levels with the Committee.  He reports they have not taken noise reading yet.  He also reports that they will be doing a noise study.  A lengthy discussion ensued on the topic of noise level readings.  The Committee wants to see the mock up to be sure it works and if it will be used in other classrooms.  William J. Buckley, Jr. feels this is a priority and should be done soon.  Gary Waugh would like to see this comparison done in one of the old classrooms and in one of the new classrooms before the students go to summer break. 

Request from Dom Vita about Mats, Door Glass & Water Fountain in Gymnasium

Jack Healy, Chair reports that the insurance person looked at all the above issues and asks Peggy Perusse if she has received their report.  She states she has not.  A lengthy discussion ensued about the glass door and water fountain.   William J. Buckley, Jr. states that the water fountain in the entrance hall should be removed to eliminate the problem there.  Further discussion ensued.  Melissa will look into that. This will be left on the agenda for next meeting.

Art Room Heat

Jack Healy, Chair reports that this is done.  This will be taken off the next agenda.

Entrance to 7^th & 8^th Wing

Jack Healy, Chair reports that this was a deflection in the beam issue.  All the engineers are looking at this.  This will be left on the agenda.

LHS Bathrooms

Jack Healy, Chair discusses the bathroom issues and the need to keep the existing toilets in place because they are floor mounted and the piping would also have to be replaced for the drainage. They will change the flush-a-meters and leave the existing sinks and fixtures.  The existing sinks are mounted on concrete blocks.  They will replace the laminate on the sinks, install new mirrors, install new paper towel dispensers, paint the ceilings and walls and the tiles will be all fixed and cleaned.  There will be a meeting on the privacy panel issue.  The school is in agreement with all of this because of maintenance issues.    He reports that the wall mounted sinks are an issue and have already been damaged.

William J. Buckley, Jr. is concerned that the next meeting is three weeks away and with all these issues going on, the Committee should have a special meeting on March 29^th to address a lot of these issues that need to be addressed.  Jack Healy, Chair will let the members know if a meeting is warranted and email everyone with an agenda if it is called.   William J. Buckley, Jr. said that maybe the Finance Committee could meet before that meeting to resolve some of their issues.   Jack Healy, Chair says that the first change order meeting is on the 28^th so that timing of the 29^th might be fine for the Finance Committee.   Gary Waugh suggests that the Committee not pay bills at this special meeting.   The Committee agrees.  This meeting will have no reading of the minutes, no public participation, and no communication on the agenda.  The Chairman will call the meeting if he feels he needs it.

Motion Added to the Agenda

William J. Buckley, Jr. again brings up the need for some legal advice especially on the issue of the contracts.  He feels the Committee needs guidance concerning which date on the contract governs, the two meetings per month issue and any pending legal issues that may arise in the future over payment.  He feels the Committee should get an attorney that has experience with construction litigation.  Kent Gilyard believes that Mike can help the Committee without getting another attorney at this time.  Jack Healy sees a need to consult with an attorney on the contracts and other issues.  Gary Waugh agrees that Mike should be contacted first and if needed, he could recommend another firm that the Committee can interview and hire.  Jack Healy, Chair agrees that Mike has already reviewed the contract and is familiar with it.  Discussion ensued on various issues that the Committee needs to review with an attorney.   Mac Bramley also wants to know from the attorney what areas are appropriate for Executive Session and what area are not.  William J. Buckley, Jr. says that the attorney should look at both contracts and other issues important to the Committee.  Jack Healy, Chair will contact Mike and also see if he can come to a special meeting on March 29^th meeting or set up another date for the Committee to meet with him.  

ADJOURNMENT

Jack Healy, Chair asked if there was anything else.  Hearing none.  He asked for a motion to adjourn.   Mac Bramley motioned to adjourn.  The motion was seconded by William J. Buckley, Jr. at 9:42 PM  

Respectfully submitted,

Marianne Arancio Stilson                         

 Marianne Arancio Stilson, Recording Secretary