Litchfield Schools Building Committee

Meeting Minutes

LOCATION                                                                   Litchfield Intermediate School Library                 

DATE OF MEETING                                                     March 15, 2007 

TIME MEETING STARTED                                           7:10 PM

PERSON PREPARING THE MINUTES                          Marianne Arancio Stilson

MEMBERS PRESENT

1.  Jack Healy, Chair & BOS Representative      2.  Stacie Kavle, Vice Chair

3.  Mac Bramley                                                4.  Kent Gilyard                        

5.  William J. Buckley, Jr.                                  6.  Gary Waugh - BOE Representative

MEMBERS ABSENT

1.  Jeff Zullo, Treasurer & BOF Representative              2.  Bob Blazek

3.  Lynn Chapman

OTHERS PRESENT

Melissa Corey of O&G, Winnie Harrison, Peggy Perusse, Peter Bowman of Herbert S. Newman Wayne Shuhi and one other member of the public.

QUORUM PRESENT                                                     Yes    

CALL TO ORDER

Jack Healy, Chairman called the meeting to order at 7:10 PM.  

APPROVAL OF MINUTES

Postponed for next meeting. Lynn Chapman was not present.

PUBLIC PARTICIPATION

Winnie Harrison questioned the appearance of the corners of the wall in the back room off of the Band Room at the high school and how it will be repaired and wanted to know what the plans are for the band room in general.  Jack Healy was not aware of this and questioned Peter Bowman of Herbert S. Newman and Melissa Corey of O&G Industries about this.   Peter Bowman mentioned that one of the rooms is being converted to a mechanical space and that may be the area and if it is, the walls are going to be redone but he wasn’t sure if that was the area.  Jack Healy, Chair said the Committee would look into it.

COMMUNICATION

Report from Jeff Zullo on BOF Communication

None.  Jeff Zullo not present this evening.

Report from Gary Waugh on BOE Communication

Gary Waugh reported to the Board of Ed last night and confirmed the March 28^th meeting with the Committee for a joint tour to work on par on the items that are on the punch list.

Report from Jack Healy on BOS Communication

Jack Healy, Chair reported to the Board of Selectman and gave them a status report of exactly where the project is and the Committee’s continuing concern about the metal siding and the potential for that pushing the project back.  He also updated the Board on the starting of the area where the Science Wing is going to go and gave them a report about the asbestos removal that is scheduled for the first week in April.  He also forwarded all the letters going in to the State to them and reported on the state of contingency and schedule. He reported that the Board of Selectman was happy with this project.  Gary Waugh was concerned about when the asbestos removal would be done and if it was at a time when the students would not be in the building. Jack Healy said it would be done when the students are not in school and Melissa confirmed that they can not have students in the building when that was done.

FINANCE COMMITTEE

William J. Buckley, Jr. reported that the finance committee did not meet tonight because one of the members was out of town.

Approval of Invoices

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there. 

The Subtotal is $647,807.61.

So moved.    Seconded: Kent Gilyard.  

Discussion:  none.

Vote:  Abstention: none.  Objection:  none.  

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman   

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there.

For a subtotal of $247,999.81

So moved.   Seconded:  Kent Gilyard 

Discussion:  What’s the warehouse storage?   Melissa responds for kitchen equipment.         Vote:  Abstention: none Objection: none.  

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman   

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there. 

So moved.  Seconded: Mac Bramley 

Discussion:  Jack Healy reports that Jeffrey J. Zullo has gone over all of these invoices and recommends them for payment.  He states that they are for the bonding services and that there may be one more in the future.  He reports to the Committee that the amount spent on these is under the amount the Committee had estimated it would spend.

Vote:  Abstention: none.  Objection: none.

Absent: Jeff Zullo, Treasurer & BOF Representative, Bob Blazek & Lynn Chapman 

All ayes.   Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there.