Meeting Minutes
LOCATION
DATE OF MEETING
TIME MEETING STARTED
PERSON PREPARING THE MINUTES
Marianne Arancio Stilson
MEMBERS PRESENT
1.
Jack Healy, Chair & BOS Representative
2.
Stacie Kavle, Vice Chair
3.
Mac Bramley
4.
Kent Gilyard
5.
William J. Buckley, Jr.
6.
Gary Waugh - BOE Representative
MEMBERS ABSENT
1.
Jeff Zullo, Treasurer & BOF Representative
2. Bob Blazek
3. Lynn Chapman
OTHERS PRESENT
Melissa Corey of O&G, Winnie Harrison, Peggy Perusse, Peter Bowman of Herbert S.
Newman Wayne Shuhi and one other member of the public.
QUORUM PRESENT
Yes
CALL TO ORDER
Jack Healy, Chairman called the meeting to order at
APPROVAL OF MINUTES
Postponed for next meeting. Lynn Chapman was not present.
PUBLIC PARTICIPATION
Winnie Harrison questioned the appearance of the corners of the wall in the back
room off of the Band Room at the high school and how it will be repaired and
wanted to know what the plans are for the band room in general.
Jack Healy was not aware of this and questioned Peter Bowman of Herbert
S. Newman and Melissa Corey of O&G Industries about this.
Peter Bowman mentioned that one of the rooms is being converted to a
mechanical space and that may be the area and if it is, the walls are going to
be redone but he wasn’t sure if that was the area.
Jack Healy, Chair said the Committee would look into it.
COMMUNICATION
Report from Jeff Zullo on BOF Communication
None. Jeff Zullo not present this
evening.
Report from Gary Waugh on BOE Communication
Gary Waugh reported to the Board of Ed last night and confirmed the March 28th
meeting with the Committee for a joint tour to work on par on the items that are
on the punch list.
Report from Jack Healy on BOS Communication
Jack Healy, Chair reported to the Board of Selectman and gave them a status
report of exactly where the project is and the Committee’s continuing concern
about the metal siding and the potential for that pushing the project back.
He also updated the Board on the starting of the area where the Science
Wing is going to go and gave them a report about the asbestos removal that is
scheduled for the first week in April.
He also forwarded all the letters going in to the State to them and
reported on the state of contingency and schedule. He reported that the Board of
Selectman was happy with this project.
Gary Waugh was concerned about when the asbestos removal would be done
and if it was at a time when the students would not be in the building. Jack
Healy said it would be done when the students are not in school and Melissa
confirmed that they can not have students in the building when that was done.
FINANCE COMMITTEE
William J. Buckley, Jr. reported that the finance committee did not meet tonight
because one of the members was out of town.
Approval of Invoices
Motion:
William J. Buckley, Jr. moved that the following invoices be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
|
9 |
|
$12,414.61 |
Middle/High |
|
|
11 |
|
$67,565.90 |
Middle/High |
|
Gar-San |
14 |
|
$177,911.00 |
Middle/High |
|
General Welding |
11 |
|
$2,090.00 |
Middle/High |
|
Kennedy Electric |
14 |
|
$51,631.55 |
Middle/High |
|
M.J. Daly & Sons |
12 |
|
$18,658.00 |
Middle/High |
|
O&G Industries |
13 |
|
$55,870.00 |
Middle/High |
|
O&G Industries |
14 |
|
$55,870.00 |
Middle/High |
|
R&R Windows |
7 |
|
$29,070.00 |
Middle/High |
|
Titan Mechanical |
14 |
|
$176,726.55 |
Middle/High |
The Subtotal is $647,807.61.
So moved. Seconded:
Kent Gilyard.
Discussion: none.
Vote: Abstention: none.
Objection:
none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoices be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
|
8 |
|
$724.30 |
Intermediate |
|
|
14 |
|
$64,810.91 |
Intermediate |
|
General Welding |
9 |
|
$3,471.30 |
Intermediate |
|
Kennedy Electric |
14 |
|
$24,142.35 |
Intermediate |
|
Lockheed Window |
6 |
|
$26,600.00 |
Intermediate |
|
O&G Industries |
13 |
|
$41,169.00 |
Intermediate |
|
O&G Industries |
14 |
|
$41,161.00 |
Intermediate |
|
Spectrum Flooring |
3 |
|
$8,868.00 |
Intermediate |
|
Titan Mechanical |
14 |
|
$7,692.95 |
Intermediate |
|
Warehouse Store Fixture |
1 |
|
$29,260.00 |
Intermediate |
For a subtotal of $247,999.81
So moved.
Seconded:
Kent Gilyard
Discussion:
What’s the warehouse storage?
Melissa responds for kitchen equipment.
Vote:
Abstention: none Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoices be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Bond Buyer |
2/2007 |
|
$686.07 |
Middle/High |
|
Bond Buyer |
2/2007 |
|
$343.07 |
Intermediate |
|
IBIC |
2/2007 |
|
$17,271.26 |
Middle/High |
|
IBIC |
2/2007 |
|
$8,635.63 |
Intermediate |
|
Moody’s Investor’s Services |
2/2007 |
|
$3,105.00 |
Middle/High |
|
Moody’s Investor’s Services |
2/2007 |
|
$1,552.50 |
Intermediate |
|
Murtha Cullina LLP |
2/2007 |
|
$15,687.96 |
Middle/High |
|
Murtha Cullina LLP |
2/2007 |
|
$7,843.98 |
Intermediate |
|
US Bank |
2/2007 |
|
$1,890.00 |
Middle/High |
|
US Bank |
2/2007 |
|
$945.00 |
Intermediate |
So moved.
Seconded: Mac Bramley
Discussion:
Jack Healy reports that Jeffrey J. Zullo has gone over all of these
invoices and recommends them for payment.
He states that they are for the bonding services and that there may be
one more in the future. He reports
to the Committee that the amount spent on these is under the amount the
Committee had estimated it would spend.
Vote: Abstention: none.
Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoices be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Stor-it-All |
6 |
|
$435.00 |
Middle/High |
|
Stor-it-All |
7 |
|
$435.00 |
Middle/High |
|
Stor-it-All |
22 |
|
$435.00 |
Middle/High |
|
Stor-it-All |
27 |
|
$396.00 |
Middle/High |
So moved. Seconded: Kent Gilyard
Discussion:
Jack Healy wanted to know about the different amounts of the invoices and Mac
Bramley stated that they are two month and three month invoices.
Vote: Abstention: none.
Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval subject to his review to make sure that the proper
certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
|
Szewczak Associates |
11858 |
|
$760.00 |
So moved.
Seconded: Kent Gilyard
Discussion: none.
Vote: Abstention: none.
Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the committee approve the Town of
Litchfield Invoice #20 dated 2/12/07 in the total amount of $3,320.00 to be
split proportionately to the two projects.
So moved. Seconded: Kent Gilyard
Discussion: none.
Vote: Abstention: none
Opposed: Mac Bramley
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
Motion passed five to one.
Motion:
William J. Buckley, Jr. moved that the following invoices be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
|
Herbert S. Newman |
16365 |
|
$625.00 |
|
Herbert S. Newman |
16364 |
|
$5,025.50 |
|
Herbert S. Newman |
16362 |
|
$9,791.72 |
|
Herbert S. Newman |
16306 |
|
$3,812.50 |
So moved. Seconded:
Kent Gilyard
Discussion: Jack Healy questioned
whether these invoices were for basic services.
William J. Buckley, Jr. states that $625.00 is for reinforcing the
existing concrete masonry unit wall at the gym for services rendered by Peter
for five hours between January 17th and February 13th of ‘07.
He also has an email that Jack Healy wrote to Richard back in June of ’06
attached to it with a summary of invoices at the bottom that adds to the $625
for $1,375 for a total of $2000. He notes that it says that it’s thirty days old
and it’s dated 1/16. He also notes that the invoice here tonight is for 1/16,
but he doesn’t see it for that amount.
He wanted to be clear that the Committee is authorizing payment of the
$625.00. The $5,025.50 was for FF&E for the period of January 17th to
February 13th and that there is a labor invoice for $4,140 and a
personnel charge of $230 for time.
He notes that the time is for an outside consulting firm marked up fifteen
percent for the total. There is no email attached to this bill and there is
nothing indicating what the total amount authorized was. Jack Healy says there
should have been an email attached because there was email between him and
Richard with a total for the FF&E work. William
J. Buckley, Jr. goes on to report that the third invoice is a routine one for
$9,791.72 and that it does bring the project in to seventy-one percent which is
an increase from the previously approved amount of $7,517.40, plus outside
engineering and consulting which amounts to $1,419.33 and postage and
reimbursable expenses for $854.9. All this is for the Middle/High School.
The last invoice is FF&E again and this
is the one is for $3,812.50 and covers from December 20th to January
16th for all hours related to
the Middle/High School and it’s for hours for Richard, Tim and Brooks.
This one has emails attached to it from Jack Healy, Chair to Richard
indicating that the FF&E fee should not exceed $7,500 on a time and material
basis.
Amended Motion:
Gary Waugh made an amended motion that the Committee to remove both FF&E
invoices; numbers 16364 and 16306 from the previously stated motion and vote on
them separately.
Further Discussion: none.
Vote: Abstention: none.
Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Amendment passed.
Motion:
William J. Buckley, Jr. moved that the Committee approve the main motion
that contains the other two invoices.
Discussion: none.
Vote: Abstention: none.
Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following two invoices be
forwarded to the Chairman for approval subject to his review of each to make
sure that the proper certifications are there and insuring that the maximum in
the Chairman’s email was not exceeded for all invoices related to services
provided on FF&E. Herbert S. Newman
Invoice #16306 dated
So moved.
Seconded:
Kent Gilyard
Discussion: none.
Vote: Abstention: none.
Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoices be forwarded to
the Chairman for approval subject to his review of each to make sure that the
proper certifications are there and insuring that the maximum in his email was
not exceeded for all invoices. For the
So moved.
Seconded:
Kent Gilyard
Discussion: William J. Buckley, Jr.
stated that this is for routine services consistent with the contract for a
total amount of contract administration to eighty-one percent and that that
accounts for $3,702.60 of the invoice.
There is also an outside consulting in the amount of $731.17 for the
total. Mac Bramley wanted to know
what the outside consulting was for.
Peter Bowman stated it was for MNE Consulting Engineering Services Inc.
and he would look into it further.
Vote: Abstention: none. Objection:
none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following two invoices be
forwarded to the Chairman for approval subject to his review of each to make
sure that the proper certifications are there and insuring that the maximum in
his email was not exceeded for all invoices. For the
So moved. Seconded:
Kent Gilyard
Discussion:
William J. Buckley, Jr. stated that
these invoices are FF&E and both are related to the
Vote: Abstention: none.
Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion
passed.
William J. Buckley, Jr. states there is no further business from the Finance
Committee at this time.
Jack Healy, Chair thanks the Committee and states that they are doing a good
job.
TECHNOLOGY UPDATE
Peggy Perusse, School Business Manager reported that they have received approval
from the State to go out to bid.
She also reported that she received communication from the technology consultant
indicating that he had found that the work was beyond his scope and that he
could not do it. Jack Healy asks that in the future, before anything is
purchased, the Building Committee should have final review.
Peggy Perusse, agreed. Mac
Bramley wanted to be sure that the bid package has a caveat that the Building
Committee has the authority to accept or reject any bids.
Peggy Perusse stated that is in there. William J. Buckley, Jr. mentions a
highlighted copy of changes that were made to the cover sheet and questions
Peggy Perusse to be sure these changes have been made.
Peggy Perusse says that they will be made.
A lengthy discussion ensued about the process of the bid package, the
language of the bid package and that the bid package should have sufficient time
from the time it’s received by the Committee and the date and the time that the
bids have to be held. He wants to
be sure that the Committee receives them at one meeting and votes on them at the
next meeting. Jack Healy agrees to
that procedure.
FF&E
Peggy Perusse reported that the FF&E is not finished and that Linda asked that
she bring what she has to the Committee this evening.
She states that she needs at least one
more week to work on it. Stacie
Kavle states that she and Lynn Chapman want to get together with Peggy to go
over what she has so far. William
J. Buckley, Jr. is concerned that the Committee will be getting in bids for
technology and doesn’t have an estimate of what is needed. He stated that this
was discussed at the last meeting.
He wants to make sure the Committee gets the lists and the prices are put on
those lists. He wants to
synchronize all of this with Jeff’s review of possible extra funds that are no
longer needed in other line items so that then they can regroup.
He wants to be sure as a Committee, that the timing of the bids for the
technology, the timing of the FF&E package that comes before the Committee, the
timing of Jeff’s review of extra items and the movement of those monies around
to a contingency line item all fall into place.
Otherwise, he feels that the Committee will be voting on something
without knowing how it will impact other components of the project.
Jack Healy reports that he and Jeff met with Lewis and Melissa on
Tuesday. He believes that Jeff’s
part is ninety percent done awaiting credits that Lewis and Melissa are working
on. It was decided to wait until
the first meeting in April to discuss that.
He believes the Committee will have this information at the next meeting
as far as the credits and the monies available from those line items are
concerned. He believes it is good
shape. William J. Buckley,
Jr. says that there is the noise issue and a parking lot issue that the
Committee needs to discuss.
Jack Healy, Chair said that he had a very good meeting with Lewis and that the
amount of funds that will be available will help the Committee and reports that
the bonding is in good shape. He
stated that the bonding went down and that the impact to the Town will be less
over the term of the bond. Gary
Waugh stated that he did speak with Jeff and that the funds were going to be
substantially more than the $200,000.00 listed on the last contingency report
and that he did report that last night to the Board of Ed.
Stacie Kavle is worried that Peggy
Perusse keeps putting the Committee off every two weeks and that the project is
coming to the end. She and Lynn
Chapman feel that the Committee should ensure that all the new spaces are
furnished. She wants to meet with
Peggy Perusse on these issues.
Peggy Perusse agrees. Stacie
is also concerned about the bid package and the money allotted for it.
Mac Bramley agrees with her completely and feels frustrated that every
two weeks the report is put off. He
believes that the Committee should have a building that will comfortably serve
students and he believes they don’t have that yet.
He feels that this should be the primary objective.
Everything within the building that specifically impacts students should
be the Committee’s priority. He
also feels that the bathroom has not been discussed and needs to be.
He feels that to put students back into brand new classrooms with fifty
year old furnishings doesn’t work.
He wants to see what FF&E the administration projects that they need to
generate the most effective teaching environment in the newly renovated
buildings and then price that and see if the Committee can afford it and see
where we stand. He is also
concerned about the noise attenuation, the iffy ceilings in the High School, the
adjustments in the gym for safety sake and the bathrooms.
He believes these issues should be considered first. He feels the
Committee has to have the FF&E list and the ability to price it.
Stacie Kavle is asking that at least the areas should be furnished. She
is concerned that if the project is finished without an FF&E package, the school
would not be able to function. The
art department at the high school and storage of the instruments in the high
school and the library was discussed.
She would like to have a specific package that will at least have the
school up and running and functioning whether or not the Committee gets the
whole package. She wants to ensure
that the building can open and that the rooms are functional.
Motion:
William J. Buckley, Jr. made a motion that this particular package not go
out to bid until the Committee reviews the package
and it is complete.
So moved.
Seconded:
Mac Bramley
Discussion:
Gary Waugh is concerned about accountability and that the work is done and done
properly and also that it’s functional within the compatibility with the prior
systems and with items that are facilitated by that document.
Discussion ensued about the bid package language and the mechanism for
the three bids process as used in the past as well as other issues of
coordination of contractors and their working together.
William J. Buckley, Jr. feels that Peter Bowman should have a discussion,
through his sub-consultant with “Mike” and come back to the Committee at the
next meeting as to how to proceed. He
feels the meeting should be at Peter’s office for a recommendation on how the
Committee should proceed and if he gives the Committee a price that they agree
to pay through Newman, then the Committee would authorize him to update this and
get it out to bid. He feels that Peggy
should not do anything with the bid package until the Committee sees what Newman
can do with the two subs.
Peter Bowman will speak to them.
The timeframe for this to be done will be by the next meeting.
Newman will come back to the Committee with some recommendations or
proposal and that proposal should have a schedule for getting this out to bid.
Gary Waugh feels that the Committee should do this in the most expedient
way and agrees. It should be placed on
the next agenda under the technology portion of the agenda.
Jack Healy agrees with everything
except that he wants a Building Committee member present when Peter Bowman has
the meeting with Szewczak. He feels
the meeting should be in O&G’s trailer.
The Committee will also revisit consulting with an attorney on various
items. Jack Healy, Chair will send out an email to let the Committee members
know when the meeting will be and see who can attend.
It is agreed the meeting will be in Litchfield and at least one Building
Committee member will be present.
Vote: Abstention: none.
Objection: none.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
All ayes. Motion passed.
Discussion about the library ensued.
Jack Healy reports on his meeting with Lewis and Melissa on Tuesday.
The library will be finished by the 15th.
The furnishing from the old library will be moved to the new library for
the time being. Peter Bowman gave
the Committee a head up concerning the Science Wing and the electrical needs of
the old Bunsen burners. Jack Healy,
Chair believes that that issue is addressed by a $19,000.00 change order between
Bowman and O&G for new electrical fees.
Peter Bowman states that that is based on a presumption of equipment and
not based on actual equipment.
Jack Healy, Chair thinks that someone should coordinate that and will.
ARCHITECT/CONSTRUCTION MANAGER UPDATES
Budget and Schedule Update
Report given by Melissa Corey from O&G.
Two monthly cost reports are handed out to the Committee and she notes
that they do not include several contractors change orders.
Jack Healy states that he will bring the changes to the Finance
Committee and have them review them and then bring a recommendation to the full
Building Committee the first meeting in April. He
reports there will now be a change order meeting every other Wednesday to keep
this moving. William J.
Buckley, Jr. discussed the paving credits.
A discussion ensued about the issue of the credits due from the paving
contractor, Richard’s Paving.
He feels that the difference in the two credits should go to the Chairman and
that the Chairman should discuss this with the two of them.
Peter Bowman says there is a significant difference in the two credits.
The schedule for the
Parking Lot Update
No difference. The consulting
services will be continued and a central design has been completed for two
parking lots. One with 81 spaces
and a smaller one of 40 spaces.
Jack Healy, Chair informs the Committee that he authorized an extra $750 for
topographic surveys that were not available and needed to be done right away.
Kent Gilyard reports that no further action has been taken on the maintenance
building from the last meeting report.
He feels that the maintenance building should be thought through to
figure out how to properly take care of the building.
He feels the maintenance building should not be put up until the
Committee knows what the needs are.
Jack Healy, Chair will leave it on the agenda for next time.
Motion:
William J. Buckley, Jr. made
a motion to add to tonight’s agenda an item to discuss the contracts of both
Newman and O&G.
So moved. Seconded:
Kent Gilyard.
Vote: Abstention: none.
Objection: Gary Waugh.
Absent:
Jeff Zullo, Treasurer & BOF Representative, Bob
Blazek & Lynn Chapman
Motion passed 5 to 1.
Jack Healy, Chair adds the motion to the agenda tonight as item number nine.
Wall Panel Update
Peter Bowman reports that they are heading in the right direction. They will be
reviewing a revised mockup and report back to the Committee at a later date.
LHS Ceiling Replacement, Noise Attenuation and Noise Levels
Peter Bowman discusses light levels with the Committee.
He reports they have not taken noise reading yet.
He also reports that they will be doing a noise study.
A lengthy discussion ensued on the topic of noise level readings.
The Committee wants to see the mock up to be sure it works and if it will
be used in other classrooms.
William J. Buckley, Jr. feels this is a priority and should be done soon.
Gary Waugh would like to see this comparison done in one of the old
classrooms and in one of the new classrooms before the students go to summer
break.
Request from Dom Vita about Mats, Door Glass & Water Fountain in Gymnasium
Jack Healy, Chair reports that the insurance person looked at all the above
issues and asks Peggy Perusse if she has received their report.
She states she has not. A lengthy
discussion ensued about the glass door and water fountain.
William J. Buckley, Jr. states that the water fountain in the entrance
hall should be removed to eliminate the problem there.
Further discussion ensued.
Melissa will look into that. This will be left on the agenda for next meeting.
Art Room Heat
Jack Healy, Chair reports that this is done.
This will be taken off the next agenda.
Entrance to 7th & 8th Wing
Jack Healy, Chair reports that this was a deflection in the beam issue.
All the engineers are looking at this. This
will be left on the agenda.
LHS Bathrooms
Jack Healy, Chair discusses the bathroom issues and the need to keep the
existing toilets in place because they are floor mounted and the piping would
also have to be replaced for the drainage. They will change the flush-a-meters
and leave the existing sinks and fixtures.
The existing sinks are mounted on concrete blocks.
They will replace the laminate on the sinks, install new mirrors, install
new paper towel dispensers, paint the ceilings and walls and the tiles will be
all fixed and cleaned. There will
be a meeting on the privacy panel issue.
The school is in agreement with all of this because of maintenance
issues. He reports that
the wall mounted sinks are an issue and have already been damaged.
William J. Buckley, Jr. is concerned that the next meeting is three weeks away
and with all these issues going on, the Committee should have a special meeting
on March 29th to address a lot of these issues that need to be
addressed. Jack Healy, Chair will
let the members know if a meeting is warranted and email everyone with an agenda
if it is called. William J.
Buckley, Jr. said that maybe the Finance Committee could meet before that
meeting to resolve some of their issues.
Jack Healy, Chair says that the first change order meeting is on the 28th
so that timing of the 29th might be fine for the Finance Committee.
Gary Waugh suggests that the Committee not pay bills at this special
meeting. The Committee
agrees. This meeting will have no
reading of the minutes, no public participation, and no communication on the
agenda. The Chairman will call the
meeting if he feels he needs it.
Motion Added to the Agenda
William J. Buckley, Jr. again brings up the need for some legal advice
especially on the issue of the contracts.
He feels the Committee needs guidance concerning which date on the
contract governs, the two meetings per month issue and any pending legal issues
that may arise in the future over payment.
He feels the Committee should get an attorney that has experience with
construction litigation. Kent
Gilyard believes that Mike can help the Committee without getting another
attorney at this time. Jack Healy
sees a need to consult with an attorney on the contracts and other issues.
Gary Waugh agrees that Mike should be
contacted first and if needed, he could recommend another firm that the
Committee can interview and hire.
Jack Healy, Chair agrees that Mike has already reviewed the contract and is
familiar with it. Discussion ensued
on various issues that the Committee needs to review with an attorney.
Mac Bramley also wants to know from the attorney what areas are
appropriate for Executive Session and what area are not.
William J. Buckley, Jr. says that the attorney should look at both
contracts and other issues important to the Committee.
Jack Healy, Chair will contact Mike and
also see if he can come to a special meeting on March 29th meeting or
set up another date for the Committee to meet with him.
ADJOURNMENT
Jack Healy, Chair asked if there was anything else.
Hearing none. He asked for a
motion to adjourn. Mac Bramley motioned
to adjourn. The motion was seconded
by William J. Buckley, Jr. at
Respectfully submitted,
Marianne Arancio Stilson
Marianne
Arancio Stilson, Recording Secretary