MINUTES

LITCHFIELD SCHOOL BUILDING COMMITTEE

LITCHFIELD INTERMEDIATE SCHOOL LIBRARY

MARCH 17, 2005

A meeting of the Litchfield School Building Committee was held on Thursday, March 17, 2005, at 7:00 p.m. in the Litchfield Intermediate School Library.

Present were: Lynn Chapman, Acting Chairman, Mac Bramley, John Mullin, Gary Waugh, Kent Gilyard, Jeff Zullo and Bob Blazek.

Also Present: Peg Perusse, School Business Manager; BOS Members: Leo Paul; Public and the Press.

Meeting was called to order at 7:04 P.M. by Lynn Chapman

Approval of Minutes

Motion was made by Gary Waugh to approve the minutes as corrected of the March 3, 2005 meeting, seconded by Kent Gilyard

Motion Carried. All votes were in the affirmative. Three were no abstentions.

Corrections are as follows: Page 1, Approval of Minutes – Bob Blazek abstained.

Page 2 – Finance Subcommittee after the following Motion: Motion was made by Bill Buckley to authorize the execution of a contract for a set amount with DTC, seconded by Jeff Zullo.

Added to the Minutes: “Motion Carried. All votes were in the affirmative. Three were no abstentions.”

Public Participation

Winnie Harrison spoke about what she felt was the life of the work being done and whether the plans were designed to the Ed Specs.

Betsy Glassman spoke about the poor planning of the site and asked about parking spaces and bus parking. She also does not want to look at an ugly addition to LIS and hope the BC redesigns the appearance.

Michael Murray - - I voted against the more expensive school plans. We can’t ask for the Ritz if we only voted for Sheridan. You are doing the best you can with the budget.

Betsy Glassman asked about the $260K per year spent on heating and electric. She was told heating units were being replaced and now they are not. How can that be? Also asked why glass was and alternative items. She suggested that the BC use energy saving glass.

Jeff Zullo committed that the Town of Litchfield made three commitments: to form a BC, cap the project at $33M and renovate both schools. All the required Ed Specs have been met. The BC has to optimize the project to meet the Ed Specs. The State is investing approximately $10M and the Town is investing approximately $23M. The State will not allow anything to be built that does not have at least a 20-year life.

Communication –

Mac Bramley – on March 7 the 8-24 application was not approved regarding School bus parking, which was brought forth by the BOE, not the Building Committee.

Gary Waugh – The State review of the plans was concluded this morning.

Jeff Zullo – Tim Callahan stated that both reviews of the plans went well. They had some changes to make regarding code compliance. They will resubmit the plans in two weeks. SFU has a six week process.

Finance Subcommittee

A Motion to approve the payment to DTC for two Invoices nos. 17701 in the amount of $12,380.00 17770 in the amount of $6,080.00 final bills for design services, 100% of contract complete, was made by Mac Bramley, seconded by Kent Gilyard.

Discussion:

Jeff Zullo – Has the traffic study report been done and was it paid for?

Bob Blazek – A long time ago.

Motion Carried. All votes were in the affirmative. There were no abstentions.

A Motion to approve the payment of the Berkshire Engineering, Invoice no. 3395 in the amount of $348.75 for survey work for stream, was made by Mac Bramley, seconded by Jeff Zullo.

Motion Carried. All votes were in the affirmative. There were no abstentions.

Bond Issuance:

A Motion to approve the payment of the following Bond Issuance costs:

$15,845.76 to IBIC;

$7,574.99 to Murtha Cullina;

$705.00 to McGladry & Pullen; and

$ 470.00 to USBank was made by Mac Bramley, seconded by Jeff Zullo.

Discussion:

Jeff Zullo – The Town has bonded $8.8M for this school project. This is the Building Committee’s portion of the expense for that bond.

Gary Waugh – Is that cost representative of what the cost will be of the other two portions?

Jeff Zullo – Yes.

Motion Carried. All votes were in the affirmative. There were no abstentions.

Mac Bramley – We have bills from HSNP for completion of drawings for $93K. We will bring it up for payment at the next meeting. It is 15% of the total.

Technology Update –

Wayne Shuhi – We talked about the replacement computer plan at the last BOE meeting.

Gary Waugh – I received a phone call from a parent that asked if we could look into providing for children who are hearing impaired.

Mac Bramley – With regard to FFE, instead of using a consultant the Administration had been evaluating whether is it possible to do something internally. Roger Newbury had done this for Region No. 7 and he explained the process. We are investigating.

Playing Fields

Jeff Zullo – At the wetlands meeting a notice of violation was issued. The violation was discontinued. Changes were requested and are being done. The goal is to have the fields sod by the end of May and usable for this fall. The track will be laid down in June. The PHPF committee is going to ask us to reconsider the $75K for the fencing. The BC has authority to dispense the money. Leo Paul is supposed to have a right from bond counsel. They would like the fence up this spring.

Bob Blazek – Can we add this to the Agenda for our next meeting?

Gary Waugh – Protection of the track surface from bikes and skate boards is essential.

Mac Bramley – If the money runs through here do we have to bid the job, or can it be rewarded to the person putting the track in?

Jeff Zullo – If we subcontract to PHPF they do not have to go to bid.

Peg Perusse – I will pose that question to School Facilities.

Jeff Zullo – Part of the PHPF group have initiated an effort to build a privately funded field house next to the fields to contain two full basketball courts and house the Town rec. offices. I commend a strong effort by a group of people doing good things for the Town.

Motion to adjourn was made by Jeff Zullo at 7:50 PM and seconded by Bob Blazek.

Motion Carried. All votes were in the affirmative. Three were no abstentions.

Respectfully submitted,

Kelli L. Green, Recorder