Litchfield Schools Building Committee

Meeting Minutes

LOCATION                                                                   Litchfield Intermediate School Library     

DATE OF MEETING                                                     May 17, 2007    

TIME MEETING STARTED                                           7:06 PM

PERSON PREPARING THE MINUTES                          Marianne Arancio Stilson

MEMBERS PRESENT

1.  Jack Healy, Chair & BOS Representative      2.  Kent Gilyard

3.  William J. Buckley, Jr.                                   4.  Jeff Zullo, Treasurer & BOF Representative

5.  Lynn Chapman                                              6.  Stacie Kavle, Vice Chair arrives at 7:20 PM

7. Bob Blazek arrives at 7:25 PM                         8.  Gary Waugh - BOE Rep arrives at 9:20 PM

MEMBERS ABSENT

1.  Mac Bramley

OTHERS PRESENT

Peggy Perusse, George Graikoski & Louis Rosenblatt of O&G, Harold Fairchild from the BOE, Wayne Shuhi from the BOE, John Noone from the BOE, Don Falcetti from the BOE, Frank Simone from the BOE, Frank Gorman from the BOE, Superintendent Dominick Vita, Tony Crowe, Mike Murray & Lynne Briceley

QUORUM PRESENT                                                     Yes    

1.  CALL TO ORDER

Jack Healy, Chair called the meeting to order at 7:08 PM.  

Joint Meeting with the Board of Education - The Board of Education called their meeting to order.

Motion:  Jeffrey J. Zullo moved that agenda items #2 Approval of Minutes and #4 Communications be heard subsequent to #9 FF&E Update – Take actions as needed.

So moved.  Seconded:  Lynn Chapman

Discussion:   None.

Vote:  Abstention:  none.      

Opposed: none.

Absent:  Mac Bramley, Stacie Kavle and Bob Blazek & Gary Waugh

All ayes.  Motion passed.

3.  PUBLIC PARTICIPATION

Linda Briceley has questions about how the proposed parking lot is going to be funded and concerned about the price and where that money will be coming from and she also wants to know if it’s true there will also be an additional cost for the building of a storage facility for the maintenance equipment.  She wants to know what the cost of remaining items still to be done and paid for are and what is being set aside for what contingency funds are usually are set aside for and what’s left and if there’s not enough left for the parking lot where it will be coming from.

Jack Healy, Chair explains that that item will be discussed this evening and is on the agenda.  The recording secretary hands her this evening’s agenda.

5.  DISCUSSION WITH BOARD OF EDUCATION

Review Construction Issues List

Wayne Shuhi, member of the Board of Education refers to the “Building Related Issues From Board of Education and School Administration May 2007” report handed out.  He states that in terms of priorities of these items, safety is first, then things that influence academics in terms of lights, acoustics, since they also effect the teaching and learning that happens in the building and maintenance and upkeep that are things that make these areas easier and more manageable in terms of taking care of them, washing them and keeping them neat and then other things that fall into the category of what will be helpful or nice to have but does not have as a high a priority as some of the other items.

William J. Buckley, Jr. asks if the Chair can have the members of the Board of Education identify themselves since he does not know all of them.  Jack Healy, Chair asks the members of the Board of Ed and the members of the Building Committee to state their names.  They are John Noone, BOE; Harold Fairchild, BOE; Wayne Shuhi, BOE; Don Falcetti, BOE; Frank Gorman, BOE; Jeff Zullo, Building Committee; Lynn Chapman, Building Committee; Dominick Vita, Superintendent; Kent Gilyard, Building Committee and William J. Buckley, Jr., Building Committee.

Jack Healy, Chair states that many of these issues on the report are punch list items that will be taken care of under the contract such as the mold in the cafeteria, and ventilators and that other items have to be addressed at the end of the project if there are funds available like the bathroom tile floors and walls. Wayne Shuhi said that they felt that they would supply an all inclusive list and discuss it and look at it as necessary.  Jack Healy, Chair said that he is happy that he received this list at this time.

William J. Buckley, Jr. would like to see these lists provided to O&G and Newman and ask O&G to break the list down into three categories:  construction related items they know they need to address; lists that would be in addition to Lynn’s list of extra items and items that the architect can look at like the noise of the ventilator. 

John Noone discusses the lavatory issue and that if Newman had experience with building schools they would know that they needed to build lavatories in intermediate and high schools that had to be washable. Discussion ensued on what would be considered covered in the contract and what is not in the contract and would now be an extra item. 

William J. Buckley, Jr. discusses the ventilators, the ground level classrooms that have no means of egress at ground level and the sinks and countertops in the three science classrooms.  Jack Healy, Chair responds that the sinks and countertops change came after the contracts but that

he took care of that today.  Dominick Vita states that he wanted to be sure to bring everything to the committee’s attention. He feels that the safety issues are the most important to the Administration and the Board of Education.   The leak issues were discussed and Peg Perusse states that they have already been reported to O&G.  Jack Healy reports that the sound levels need to be discussed with the architect. George Graikoski & Louis Rosenblatt of O&G are waiting for the new design from Newman for a price and final design.  Jack Healy, Chair reports that that was last year.  O&G reports that they are still waiting for Newman to respond.

A summer and completion schedule is discussed with O&G.  Further discussion on items that are clearly not part of the contract and that would be an extra cost ensued.  William J. Buckley, Jr. states that at some point, there will have to be discussion on those items that will need to be done like the parking lot and whether there will be money to do it. 

Jeff Zullo would like to see the list prioritized and Don Vita agrees that the parking lot is a high priority.  He states that over 50 cars are on Constitution Way every day and that parking is an issue.  The parking lot is discussed in detail.  He also reports that the difference and the improvement already seen are dramatic and that the kids love it.  They feel it is a nicer, cleaner, brighter and a better place for the kids to be.  He feels even though we are discussing the concerns this evening, he feels the positives outweigh the negatives.

Jack Healy, Chair states that he will put an item on the agenda from now on for discussion between the Board of Education and the Building Committee since the end of the project is near and it is important to keep the dialogue open.  He would like to see a few members come to each meeting to address the agenda item.  He feels that we need to work together and get the priorities in place.

Stacie Kavle arrives at 7:20 PM and Bob Blazek arrives at 7:25 PM.

Jeff Zullo and Don Vita will put together a list of essentials and nice to have with priorities in each category.  William J. Buckley, Jr. would like to see the construction items off the list.  O&G will go over the list before the next meting and take out the construction/contract issues. O&G will also make a list of questions on the list and speak to Peg Perusse so that it can be addressed by the Committee.  Jack Healy, Chair would like to have each person make a top five priority list and then compare the lists to see where everyone agrees.

At 7:50 PM, the Board of Education made a motion to adjourn their meeting and the members proceeded to leave.

6.  ARCHITECT/CONSTRUCTION MANAGER UPDATES

Budget (O&G)

George Graikoski makes a presentation to the Committee and supplies the members with the Litchfield High/Middle School and the Intermediate School Construction Monthly Progress Report No. 7, April 2007.  The Budget is on page 2 for the High School and the Intermediate School on Page 21.  The report is discussed at length with the Committee members. 

Reclaim and credits are also discussed. The Change Orders Request list is still being worked on.  It is suggested that it is done every week now.   Louis Rosenblatt reports that the distribution list should be going to Jack Healy, Chair and he should request it.  He also states the ASI’s should keep coming.  Louis Rosenblatt states that they have nothing to do with the ASI’s and for this reason, the Chairman should be put on the distribution list for ASI’s.  O&G does not want to waste any time pricing items that the Chairman does not want to price.  Because of the spending freeze this issue will need to be addressed quickly.  Jack Healy, Chair will address these issues at the next Wednesday meeting. 

Schedule Update (O&G)

The schedule for the Litchfield High/Middle School Project Commentary April 2007 report was discussed in detail.  The schedule for the Intermediate School Project Commentary April 2007 report was discussed in detail.  The cafeteria was discussed.  Louis Rosenblatt states that the asbestos abatement process was behind from the beginning.  George Graikoski states that as per Page 19, it will be ready by early August.   The students will be able to eat and the school is already making arrangements to prepare the hot food elsewhere and bring it into the Cafeteria.  It will be fully open up September/October.  He is working closely with Peg on this issue.  The green house room will stay as a science room and will be turned over in September.  The other three rooms will be in October/November.  Page 30 of the report discusses the schedule of the Intermediate School.  Jeff Zullo inquires about the gymnasium southeast curtain wall and the beam repair.  George Graikoski states the engineers are coming tomorrow to address the beam repair and the arches are scheduled for sometime in July.  The beam is discussed in detail.

Page 19

Page 30

Credit Update (O&G)

This agenda item was discussed in Budget (O&G) above.  George Graikoski reports that since the last meeting, they have gotten a few more change order requests and ASI’s.  Jack Healy, Chair wants to know if they are caught up with the change order requests.  George Graikoski reports they are making progress but that they should be done every week.

Soft Cost Budget (Jeff Zullo & O&G)

Jeff Zullo goes over the spreadsheet that the Financial Sub-Committee reviewed this evening entitled “Contingency Budget Review – Possible revisions to Soft Costs Codes 5/15/2007 JJZ”.  A copy is attached to the minutes.   This spreadsheet is discussed in detail. Jeff Zullo reports that Peg Perusse reports that their will be a professional moving expense that has been budgeted. Peg Perusse mentions possible rebates of thirty to forty thousand.

William J. Buckley, Jr. asks Jack Healy, Chair if he has heard anything from Newman on their expenses that were budgeted and all the additional work that they were asked to do. Jack Healy, Chair states that the only thing he received from Herb was that he was going to resubmit the request and since then has not heard anything.  William J. Buckley, Jr. also wants to know if he has gotten anything in writing identifying what the additional costs would be with the justification for those costs.  Jack Healy, Chair again states that he has heard nothing.   William J. Buckley, Jr., reminds Jack Healy, Chair that a request for a breakdown of the basic contract costs and what has been paid towards the basic contract and the additional work not in the original contract has been requested several times and still the Committee has not gotten anything.  He feels that the Committee does not have an understanding or a handle on this issue.   Jack Healy, Chair again states that the request went to Richard and that he emailed back that his accountant was away.  Jeff Zullo states that he was supposed to receive the breakdown on Monday and to date have not heard anything.  Jack Healy, Chair states that there is a $25,000.00 invoice that he is still waiting for detail on and has not received and this invoice has not been authorized.  William J. Buckley, Jr. also reminds Jack Healy, Chair that the Committee is still waiting for his opinion on the contract dates issue.  Jack Healy, Chair states that he has heard nothing except that Richard was going to China.    He states he has spoken to George on a few things but other than that nothing.  Jeff Zullo, feels that the budget line item for printing and mailing should be moved to other areas.  Jack Healy, Chair feels that for right now, the line items should remain as they are.   William J. Buckley, Jr. reminds the Committee that architectural fees have been authorized for more money than is reflected in their budget.  It is decided to leave the line items as is for now.

Motion:  Kent Gilyard moved that the Committee leave the money and we leave it in the accounts standing.

So moved.  Seconded:  Bob Blazek

Discussion:   None.

Vote:  Abstention:  none.      

Opposed: Jeff Zullo

Absent:  Mac Bramley & Gary Waugh

Ayes: William J. Buckley, Jr., Kent Gilyard, Bob Blazek, Lynn Chapman, Stacie Kavle and Jack Healy.

Motion passed 6 to 1.

Issues List Review (Peter Bowman)

Louis Rosenblatt reports that it is on the agenda for next Wednesday’s meeting to go over each item on the list.  O&G has answered everything on the list to bring forward at the meeting to get them off the list.  George Graikoski reports that some of the items are off the list like the exit signs.  He feels that at least six items on the list have been resolved already.  Louis Rosenblatt states that the deflection track item should be taken off since it is no longer a non-compliance with the contract.   He has highlighted and given his position on all of the items for next Wednesday’s meeting. A Building Committee member will be present at that meeting.  William J. Buckley, Jr. inquires if the follow-up meeting on the original six item list has been held with Greg and Herb.  Jack Healy, Chair reports that Greg was away and was supposed to call him but has not.   Jack Healy, Chair will call him next week.

Intermediate School Media Center & Cafeteria Completion (O&G)

Talked about in agenda item Budget above.  The cafeteria is discussed on Page 30 of the report and the Intermediate School Media Center is scheduled for an inspection on Monday and will be worked on over the summer.  Right now they are working in the vestibule doing the electrical and the roughing.   Jack Healy, Chair inquires why there has been no progress on the media center.  George Graikoski states that an above ceiling inspection will be on Monday.  That has been the hold up.  Then it can go forward.  Jeff Zullo asks what the schedule is for the grinding of the windows.  George Graikoski states he does not have a schedule for that.

Entrance to 7^th & 8^th Wing updates (O&G and HSN)

Jack Healy, Chair inquires about the deflection track.  Louis Rosenblatt states that it is incumbent upon the engineers and architects to come up with a structural member.  He then discusses the deflection track.  The architects and engineer have to come up with a design.  A redesign to put a beam across the entire span is discussed in detail.  William J. Buckley, Jr., is disappointed that this issue has been on the agenda for so long.  He feels it is unacceptable that the Committee is still addressing this issue and that it has not been resolved.  Louis Rosenblatt states that unfortunately all these issues start out in the same manner and always result as an ASI.  

Wall Panel Update (O&G and HSN)

Jack Healy, Chair wants to know where they are on the wall panel.  George Graikoski reports that it is being installed now and that the details have been worked out.  The high school is moving forward. The mock-up for the intermediate school was approved last week and the trim work will start next week and the panels will be delivered next week.  There should be a lot of work done in this area before next meeting.

LHS Ceiling Replacement, Noise Attenuation and Noise Levels (HSN)

Jack Healy, Chair states that Peg Perusse has done some work with David Wedge and that he has to talk to Richard because they are responsible for the noise level in the rooms that they have designed.

Parking Lot Update (Jeff Zullo & Bill Buckley)

Louis Rosenblatt states that the Environmental Inland Wetlands accepted the application.   Jeff Zullo reports that there is an intervention, and that several comments were made that it was outside their set back zones by a considerable margin and that it is scheduled to go to Planning and Zoning.   Bob Blazek inquires about the fact that he heard that Building Committee members were denied the right to speak.  William J. Buckley, Jr. states that even though he identified himself as a member of the Building Committee, he was denied the right to speak at the meeting. He states that he was rudely told to sit down. Jeff Zullo wanted to know from Bob Blazek if the applicant had the right to speak.  Bob Blazek replied that they do.  Discussion on various issues with the parking lot ensued.   George Graikoski reports that the parking lot area was surveyed and marked so the commission members can walk and look at it.  Jeff Zullo will follow up with Ron.  Submitting 121 parking spaces was discussed in detail.   George Graikoski states that he gave the plans to Richard for a price on the parking lot and hopes to get something next week.   George Graikoski will email the price to all the members next week when he gets it.  Lynn Chapman discussed following up with last’s meeting suggestion that the Building Committee talk to the First Selectman about any interest in the Town doing the parking lot including paving it.  Bob Blazek will talk to the First Selectman about this.  Jeff Zullo was concerned by the comments that were made about the aquifer.  He knows that this is an aquifer protection zone and that the Committee will meet all the requirements.  He mentions that in the current situation cars are being parked on Constitution Way everyday spilling oil and gas into Swan Pond and into the aquifer.  He feels that the Committee is trying to build a controlled parking lot with paving with all the required run off systems and control systems that would

provide the protections that are not in place now with the current parking situation.   Jack Healy, Chair reminds everyone that the amount of asphalt had been reduced from what is originally was before this project started.  Catch basins and new drain systems have been done.  He feels that the Committee has made an attempt to do what is right and it is far better now than it was before the project started.  Jack Healy, Chair reminds everyone that he can not control the amount of cars and who drives to school.  That decision of restricting parking and who is allowed to drive to school and who can park here is a Board of Education decision and not a Building Committee decision. 

Maintenance Building

William J. Buckley, Jr. says that there is no sense in doing anything until the Committee knows what money will be available to spend.   This will be kept on the agenda and discussed if there are sufficient funds to address this issue in the future.

Alternative Options List Review (Lynn Chapman)

This was discussed with the Board of Education and the Alternative Options list was incorporated in the list given out by the Board of Education this evening.

7.  FINANCE COMMITTEE – Take actions as needed

Approval of Invoices

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.    Seconded: Kent Gilyard 

Discussion:  None.

Vote:  Abstention: none.  

Objection:  none.  

Absent: Mac Bramley and Gary Waugh

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.  Seconded: Kent Gilyard

Discussion:  Jack Healy, Chair inquires why there is a bill for March 31^st.  It is stated that they go two months at a time.

Vote:  Abstention: none.  
Objection:  none.

Absent:  Mac Bramley and Gary Waugh

All ayes   

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

For a total of $6,700.00

So moved.  Seconded: Kent Gilyard

Discussion.  Jeff Zullo wants to know where the split is shown on the handout and William J. Buckley, Jr. states it is not there.

Vote:  Abstention: none.  

Objection: none.

Absent:  Mac Bramley and Gary Waugh

All ayes

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.  Seconded: Kent Gilyard

Discussion:    What is it for?   Confirmation of the asbestos abatement.

Vote:  Abstention: none.  

Objection: none.

Absent:  Mac Bramley and Gary Waugh

All ayes

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place. 

So moved.  Seconded: Kent Gilyard

Discussion:  None.

Vote:  Abstention: none

 Objection:  none 

Absent:  Mac Bramley and Gary Waugh

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place. 

So moved.  Seconded: Kent Gilyard

Discussion:  None.

Vote:  Abstention: none. 

Objection:  none. 

Absent:  Mac Bramley

All ayes.  Motion passed.

William J. Buckley, Jr. moved that the invoices for Herbert S. Newman labeled “N” on the Invoice Sheet be held pending review of the detail that has been requested.

Discussion:  Jack Healy, Chair says that there is a motion from last meeting to hold these invoices until the detail that was requested has been submitted to the Committee.  William J. Buckley, Jr. inquires about the email that was sent prior to the last meeting.  Jack Healy, Chair will look at that email and get back to the Committee.  He prefers that another motion not be made for this.

Motion:  William J. Buckley, Jr. moved that the following invoice be approved and authorize the Chairman to pay that invoice.

So moved.   Seconded:  Kent Gilyard

Discussion:   None.

Vote:  Abstention: none

Objection: none.  

Absent:  Mac Bramley and Gary Waugh

All ayes.  Motion passed.

Jeff Zullo discusses that a motion was made at the April 19, 2007 Subcommittee meeting and reading from the minutes, “ William J. Buckley, Jr. makes a motion that we recommend to the Committee  as a whole that the Committee authorize the Chairman to request of Herbert S. Newman a submittal of the additional funds that they’re looking for from the Building Committee in a format that has all the justifications and reasons attached to it.”  Jack Healy, Chair states that he has requested Newman to get that information to the Committee.  He knows that Richard Munday is away in China so there will be a delay in getting this information.  He feels that the Subcommittee will not address this issue again until the request has been received.  Jack Healy, Chair will put this into a letter and mail it to Richard.   Jeff Zullo wants it to be in a spreadsheet format and Jack Healy, Chair states that he was very clear about wanting  it in a spreadsheet format with justifications and he still doesn’t have it.  He will also put it in an email to Herb.

8.  TECHNOLOGY UPDATE – TAKE ACTIONS AS NEEDED

Gary Waugh arrives at 9:20 PM.

Update Review Technology Proposal

Peg Perusse reports that Mike has been contacted to make language corrections and make sure that he has corrected the equipment information and has not heard back from him yet.  She will follow up with him again next week.  The bidding schedule is discussed.  Peg Perusse states that the bidding should be in May.  William J. Buckley, Jr. reminds her that the Committee requested a marked up copy highlighted before it goes out to bid and there are no more meetings in May to discuss this so it will not be in May.

9.  FF&E UPDATE – TAKE ACTIONS AS NEEDED

Update from School Administration on status of preparation of FFE package for submission &

BC Update on FFE Efforts, (Stacie Kavle & Lynn Chapman)

Peg Perusse met with Lynn Chapman this week.  Lynn Chapman had a list of questions that have to be checked with O&G.  Otherwise it looks great.

Motion: Lynn Chapman  moved to approve the Litchfield Middle/High School furniture, fixtures and equipment proposal submitted by Peg as well as the Litchfield Intermediate School furniture, fixtures and equipment proposal to be submitted to the State.

So moved.  Seconded:  Gary Waugh

Discussion:  Jack Healy, Chair inquires about purchasing some of the items.  Peg Perusse responds that some of the items need to go out to bid.  This is discussed by the members and that the Committee will have line item approval after that process.

Vote:  Abstention:  none.

Opposed:  none.

Absent:  Mac Bramley

All ayes.  Motion passed.

2.  APPROVAL OF MINUTES

Motion: William J. Buckley, Jr. moved to approve the meeting minutes of May 3, 2007 as presented.

So moved.  Seconded:  Lynn Chapman

Discussion:  None

Vote:  Abstention:  Jack Healy, Chair      

Opposed:  none.

Absent:  Mac Bramley

All ayes.  Motion passed.

4.  COMMUNICATION

Report from Jeff Zullo on BOF Communication

Jeff Zullo reports that at the meeting on Monday night the parking lot and the completion and schedules were discussed.  One BOF member felt the ceilings in the new additions in the lobby and the high school are unacceptable to him. He said it was sloppily done with nails sticking through them and sloppy paint and is a poor finish.

Report from Gary Waugh on BOE Communication

Gary Waugh wanted to know how the BOE meeting went tonight.  He was told it went well.  He said that the next meeting will be next Wednesday.

Report from Jack Healy on BOS Communication

Jack Healy, Jr. states that Lynn Briceley and Winnie Harrison were at the meeting and requested that the BOS review and oversee the project because of the contingencies which are at zero or negative.  Jack Healy, Chair reports that the rumors about the parking lot costs go up everyday.  He also reported on the siding, the financing of the parking lot, the potential of the Newman lawsuit and the BOS told him to keep going.

Correspondence

Jack Healy, Chair read an email from Betsy Glassman to the Committee. A copy of that email is attached to these minutes.  Jack Healy, Chair says he will not respond to this email and that if the meeting minutes are read, all the answers to her questions are in the minutes.

Motion: William J. Buckley, Jr. moved to invite Betsy Glassman to the next meeting to hear firsthand the responses and the discussions in the items of the agenda.

So moved.  Seconded:  Gary Waugh

Discussion:  Gary Waugh states that an informed audience is important.  Kent Gilyard does not feel that she should be invited and that it is her duty to come to a meeting if she is going to write this type of letters.  He feels that if he was going to write this type of letter, he would attend a meeting.  Jack Healy, Chair states that she missed the Inland Wetland Meeting.  Jeff Zullo states that she was the intervener at that meeting and wasn’t there.

Vote:  Abstention: none 

Opposed:  Bob Blazek, Lynn Chapman and Stacie Kavle

Ayes: Gary Waugh, Kent Gilyard, William J. Buckley, Jr., Jeff Zullo and Jack Healy, Chair

Absent:  Mac Bramley

Motion passed 5 to 3.

10.  FUTURE AGENDA

William J. Buckley, Jr. would like Jack Healy, Chair to invite Herb and Greg to the next meeting.  He feels that it would be helpful for them to understand what the Committee does and to listen to these issues firsthand.   He feels that the list of showstoppers is as long as it ever was and he would like to see if they can facilitate shortening the list.  He feels that they came before the Committee to lobby for their firms when they wanted to be hired for the project and now that the project is at a crucial point, they should come to the Committee meetings and participate to be sure it is completed as contracted.  Jack Healy, Chair will call them and urge them to attend the meetings.  Jack Healy, Chair agrees with William J. Buckley, Jr. and feels that the timing is right for them to return and that it is important for them do so. The end of the project is discussed in detail and the fact that there are only two more meetings before the summer and the importance of resolving some of the more important issues must be done before the summer schedule starts.  A lengthy discussion ensued again on the issue of additional services and contract services and the lists needed to accurately determine totals and funds left.  Peg Perusse will make a report with Jack Healy, Chair that will include the basic services in the contract and the change orders.  Jeff Zullo will work with Jack Healy, Chair, Peg Perusse, Louis Rosenblatt and George Graikoski for the May report to take the architect’s and engineering line items and break them up into subgroups and redistribute the architect’s basic fee contract, change orders and consultants.  William J. Buckley, Jr. suggests that the Subcommittee have a special meeting on the last Thursday of the month, May 31^st to go through that list only.  If that meeting is needed it will be called.  Jeff Zullo also feels that decisions need to be made in June about what is going to be done in the summer.  The discussion continues.

11.  ADJOURNMENT

Jack Healy, Chair asked for a motion to adjourn.   William J. Buckley, Jr. motioned to adjourn.  The motion was seconded by Lynn Chapman at 9:53 PM.        

Respectfully submitted,

Marianne Arancio Stilson     

 Marianne Arancio Stilson, Recording Secretary