Litchfield Schools Building Committee

Meeting Minutes

LOCATION                                                                  Litchfield Intermediate School Library   

DATE OF MEETING                                                     May 3, 2007     

TIME MEETING STARTED                                          7:08 PM

PERSON PREPARING THE MINUTES                                    Marianne Arancio Stilson

MEMBERS PRESENT

1.  Stacie Kavle, Vice Chair                                2.  Lynn Chapman

3.  William J. Buckley, Jr.                                   4.  Kent Gilyard                       

5.  Bob Blazek                                                   6.  Gary Waugh - BOE Representative

7. Jeff Zullo, Treasurer & BOF Representative    8.  Mac Bramley

MEMBERS ABSENT

1.  Jack Healy, Chair & BOS Representative      

OTHERS PRESENT

Peggy Perusse, Richard Munday of Herbert S. Newman, George Graikoski & Louis Rosenblatt of O&G, Wayne Shuhi from the BOE, Winnie Harrison and Tony Crowe and two other members of the public.

QUORUM PRESENT                                                    Yes    

1.  CALL TO ORDER

Stacie Kavle, Acting Chair in the absence of Jack Healy, Chair called the meeting to order at 7:08 PM.  

2.  APPROVAL OF MINUTES

Motion: Mac Bramley moved to approve the meeting minutes of March 15, 2007 as presented.

So moved.  Seconded:  Kent Gilyard

Discussion:  None

Vote:  Abstention:  Jeffrey Zullo, Lynn Chapman & Bob Blazek      

Opposed:  none.

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Motion: William J. Buckley, Jr. moved to approve the meeting minutes of April 19, 2007 as presented.

So moved.  Seconded:  Kent Gilyard

Discussion:  None

Vote:  Abstention: Mac Bramley & Lynn Chapman     

Opposed:  none.

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

3.  PUBLIC PARTICIPATION

None.

4.  COMMUNICATION

Report from Jeff Zullo on BOF Communication

Jeff Zullo reports that there is no recent activity to report.  He states that the BOF is pleased. Gary asks Wayne Shuhi about the joint meeting.  Wayne reports the joint meeting will be for discussion purposes at the next regular meeting.  Discussion ensued about putting this item on the agenda for the BOF.  Wayne Shuhi will look into that. 

Report from Gary Waugh on BOE Communication

Gary Waugh reports that the Board of Ed meeting with the Committee will be on May 17^th during the Litchfield Schools Building Committee next scheduled meeting and will be a discussion with the members of the Committee. 

Report from Jack Healy on BOS Communication

None.

William J. Buckley, Jr. reports that Richard Munday from Herbert S. Newman will be coming this evening in place of Peter Bowman and that it would be prudent to wait until the architect arrives for any discussion that may take place on Agenda #5 ARCHITECT/CONSTRUCTION MANAGER UPDATES.

Motion:  William J. Buckley, Jr. moved that items #6 FINANCE COMMITTEE – Take actions as needed of the agenda this evening be moved to after #4 Communications.

So moved.  Seconded:  Mac Bramley

Discussion:   None.

Vote:  Abstention:  none.       Opposed: none.

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

6.  FINANCE COMMITTEE – Take actions as needed

William J. Buckley, Jr. reports that the Finance Committee did not meet this evening at 6:00 PM because no quorum was present.  He also states that there was a communication problem with getting that information to all the members of the committee and other participants.

Approval of Invoices

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.    Seconded: Kent Gilyard 

Discussion:  None.

Vote:  Abstention: none.  Objection:  none.  

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following split invoices be approved.  

For a subtotal of $3,320.00

So moved.  Seconded: Kent Gilyard

Discussion:  Mac Bramley inquires on when this invoice stops.  William J. Buckley, Jr. responds that it is for a 42 month period and tied to the contract.  He notes that it will end in November and notes that the contract was executed on May 6, 2004 for a term of 42 months. He will ask Jack Healy, Chair to look into this to be sure that the information is correct. 

Vote:  Abstention: none.  Objection: Mac Bramley

Absent:  Jack Healy, Chair

Ayes:  William J. Buckley, Jr., Kent Gilyard, Bob Blazek, Gary Waugh, Jeff Zullo, Stacie Kavle, Vice Chair & Lynn Chapman   

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there. 

So moved.  Seconded: Kent Gilyard

Discussion:  None.

Vote:  Abstention: none.  Objection:  none. 

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval.

So moved.   Seconded: Lynn Chapman

Discussion:  William J. Buckley, Jr. notes that this is the normal percentage increase and it is up to 76%.  He also notes that the $250,580.00 total is for contract administration and including this invoice brings the total to $190,440.80.

Vote:  Abstention: none.  Objection:  none. 

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval.

So moved.  Seconded: Kent Gilyard

Discussion:  William J. Buckley, Jr. reports that this is also a normal invoice for contract administration and includes miscellaneous kitchen consulting work.

Vote:  Abstention: none.  Objection:  none. 

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval not to exceed $7,500.00. 

So moved.  Seconded: Kent Gilyard

Discussion:  Mac Bramley inquires about the invoice.  William J. Buckley, Jr. states it is for professional services rendered from March 14 to April 2 for Tim (2 hours) & Brooks (1/2 hour).  There is an email attached to this invoice and the total is for FF&E and that the Chairman needs to be sure the total amount does not to exceed $7,500.

Vote:  Abstention: none.  Objection:  none. 

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that following invoices for Herbert S. Newman is carried to the next meeting for the finance committee to review the information that was submitted today before paying.

All marked “Held Pending Detail”

For a subtotal of $33,132.45

So moved.  Seconded: Gary Waugh

Discussion:  None.

Vote:  Abstention: none.  Objection:  none. 

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that following invoice for Herbert S. Newman is carried to the next meeting for the finance committee to review the information that was submitted today before paying.

All Marked “Held Pending Detail”

So moved.  Seconded: Kent Gilyard

Discussion:  None.

Vote:  Abstention: none.  Objection:  none. 

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be approved and authorize the Chairman to pay that invoice.

So moved.   Seconded:  Mac Bramley

Discussion:   None.

Vote:  Abstention: none Objection: none.  

Absent:  Jack Healy, Chair

All ayes.  Motion passed.

Finance Committee Report

William J. Buckley, Jr. reports that the Finance Committee was given the prior minutes of the meetings and given the task to review the meeting minutes at a request the Chairman received from Herbert S. Newman for additional compensation.  The Finance Committee will review the prior minutes to determine what actions the Committee took and report back to the Committee at the next meeting.  This will be discussed at the next Finance Committee meeting.

5.  ARCHITECT/CONSTRUCTION MANAGER UPDATES

George Graikoski reports that Melissa had a baby boy yesterday at noon and named him Nathan.   The Committee extends their congratulations to Melissa and family.

Budget (O&G)

George Graikoski makes a presentation to the Committee and supplies the members with the Middle/High School and the Intermediate School Construction Manager’s Monthly Cost Control Reports and The Change Orders by Trade Contractor Report.  He reports there are no changes from the last meeting in the reports for the Intermediate School.  He reports that the Wednesday meetings are going well.  Jeff Zullo asks George Graikoski about the issues with the kitchen area.  He is concerned because the contract is up in the first part of June and he has to report to the Board of Finance next week whether it will be completed on schedule.  George Graikoski reports that he got the CO today.  The library is about two or three weeks away.  The metal siding will start next week.  The metal siding was discussed in detail.  He feels it will all be done by the end of June.  Stacie Kavle says that there is work to be done with the stair rails as well.  Jeff Zullo wants to know if there is any budget impact.  George says there will not be any.  William J. Buckley, Jr. asks about the critical items list for a CO.  He reports that the architect supplied two lists (March 1st & April 5^th).  He wants to know about the progress of the six items on the Intermediate School List that would prevent an issuance of a letter of substantial compliance by
Newman.  He wants to know where they stand on these items.   Louis Rosenblatt responds that he is near completion in responding to both of those letters.  He wanted to know if the architect has any additional items that need to be addressed.  Richard Munday reports that he has an updated list with him.  William J. Buckley, Jr. reports there is also a list for the High School.  He feels that a new report is of no value to the Committee if it’s not resolved.  These issues need to be addressed between the two firms.  Louis Rosenblatt reports that the majority of the items are changes and that he has spoken to Jack Healy, Chair and will give him the extra costs for the gym.  A lengthy discussion of the issue list takes place between William J. Buckley, Jr., Louis

Rosenblatt and Richard Munday.  Richard Munday states that he is providing this list for the Committee’s convenience.  William J. Buckley, Jr. wants the list updated at every meeting.  Jeff Zullo feels that this list is for Herbert S. Newman and O&G to act on and not for the Committee’s convenience.   He feels that only if there is a cost impact or schedule impact, then the Committee should be involved.   He wants the two companies to work on this list to get it resolved.  Louis Rosenblatt states that he is available any day of the week to discuss these items with the architect.   Stacie Kavle would like the two companies to report to the Committee at the next meeting and describe what has been done or when the items will be scheduled.   

Richard Munday states that he was very excited coming up the drive today and feels that the new addition is a gem for the community and hopes they are pleased.

George Graikoski reports that the Middle/High School is $20,000.00 less then last month’s report.  Some of it was ASI’s and adding some concrete pads at the exit doors.  He goes over the report with the members of the Committee.  Jeff Zullo inquires about the status of the negotiations with the contractor on the reclaim.   Louis Rosenblatt reports they are still in negotiations with the contractor but he has agreed to bring it up to $164,000.00.   He also reports that there are credits from the mechanical contractor that are still being negotiated.  Jeff Zullo would like to see a summary of the credits that are outstanding and a status of what has been offered.   He feels that the Finance Sub-Committee would like to review the soft costs.  Lynn Chapman inquires why the Construction Manager fee is only 8% and the Intermediate School is 78% on the report.  Mac Bramley states that that was mentioned two meetings ago.  Louis Rosenblatt will look into that for the next meeting.  William J. Buckley, Jr. discusses the architect engineer fees and consultants on the report and feels the Committee needs to have a breakdown of what the lump sum amount paid to date is, how much has been paid to the other various items in the contract and a line item for items that were authorized for additional work.  Richard Munday states that he can provide a spreadsheet that will indicate all of these items.  He will provide that spreadsheet by the next meeting for the Finance Sub-Committee to discuss.  The spreadsheet is discussed in detail.

Schedule Update (O&G)

George Graikoski reports that the Intermediate School has the TCO for the cafeteria today and the media center and the lobby are a couple of weeks away from being finished.  The stairways will be done when the students are out for the summer.  In the Middle/High School, the metal siding has been started.  Across from the Science Wing there are four or five classrooms that had inspections today and will be turned over to the school Tuesday or Wednesday.   The summer schedule for the high school has been put together and will go out to the trades next week.   Lynn Chapman inquires about the support space in the cafeteria for the stage that doesn’t have lighting.   George Graikoski reports that the new lighting is a change order that was approved by Jack Healy today.  Louis Rosenblatt reports that a door has been added in the cafeteria and Jack Healy gave the okay today to get the costs to supply a door in the server room.  Some doors may need to be switched.  Gary Waugh reports that he was down there before the meeting and surprised that there was no door in an area that was designated for storage.  Richard Munday will make a note of this and look into it for the next meeting.  Jeff Zullo asks about the completion date schedule. George Graikoski says they are on schedule.  William J. Buckley, Jr. wants the issue of the contract dates and the executed dates in regard to the 42 month period clarified.   He wants to know what the opinion of O&G and Herbert S. Newman is on this issue and then ask the Chairman to consult with the Committee’s attorney.  Richard Munday responds that he will get that answer and get back to the Committee. 

Credit Update (O&G)

Louis Rosenblatt will prepare a credit summary report for next meeting.  This agenda item was also discussed in Budget (O&G) above.

Entrance to 7^th & 8^th Wing updates (O&G and HSN)

Louis Rosenblatt states that it is up to the design team to design the structural member to handle that area.  It was not an issue of the defection track.  They confirmed with the store front people that they do need vertical structural support for the doors. They spoke to Peter Bowman last week on this issue.  William J. Buckley, Jr. asks Richard Munday what his position was on this.  He feels that this has not been resolved and Herbert S. Newman does not see the issue as O&G sees it.   Discussion ensued between Louis Rosenblatt and Richard Munday on this.  Richard Munday feels that this issue is in flux as to who is responsible for providing what.  He feels it is something that has to be resolved between the construction manager and the architect.  William J. Buckley, Jr. has no confidence that the construction manager and the architect will resolve this issue by the next meeting since it has been discussed at Committee meetings for months.

Wall Panel Update (O&G and HSN)

Discussed in other agenda items above.

LHS Ceiling Replacement, Noise Attenuation and Noise Levels (HSN)

Richard Munday states that he does have a proposal from a consultant but he did not give it to Jack Healy because he said he had a manufacturer performing the study.  Louis Rosenblatt states that Armstrong is supplying the study.   Richard Munday again states that he does have a proposal if the Committee wants it.  Gary Waugh states that he is still waiting for two or three meetings for the mock-up to be done in the Intermediate School with the light boards and the lighting and adding panels the additional panels in the ceiling and he is concerned that that be done while the students are still in school so the Committee will know if the solution works.  He is very concerned about this issue.  Kent Gilyard responds that the classrooms are not good and need to be resolved.    William J. Buckley, Jr. states that this problem has been going on for months.  Louis states that he received an ISI as to what to do with the Intermediate School and does not think that he has received one for the Middle/High School.  It is now out for pricing.  George Graikoski states that the classrooms that they have turned over in the Middle/High School have acoustical ceilings in them.  Stacie Kavle would like to have the estimates before the next meeting with the BOE.  Stacie Kavle asks Richard Munday if he is working on the 7^th and 8^th grade wing to come up with solutions with those classrooms.  He states that he has spoken to an estatition   es ta tit ion???   The solution that he is looking at is a spray on solution so that the lighting and the sprinklers will not be touched.   He relates that when he spoke to Jack Healy he said that Armstrong was going to come in and take measurements but not do the solutions.   He also feels that he would like this done by someone who is not linked to a manufacturer.  Stacie Kavle will speak to Jack Healy about this issue.

Parking Lot Update (Jeff Zullo & Bill Buckley)

George Graikoski makes a presentation to the Committee and supplies the members with the Parking Lot Budget Cost Estimate for the Litchfield Intermediate School.  The estimate for the 121 spaces is $524,000.00 and for the 80 spaces is $475,000.00.  William J. Buckley, Jr. thinks that the Committee was premature in taking this item to the EIC for next month.  He feels that he should meet with Leo Paul, the 1^st Selectman to see if the town would be interested in doing this project in-house.   The issues discussed included the storm drainage and the paving.  Jeff Zullo feels that a sub-committee should review this estimate.  He feels it is too high.   William J. Buckley, Jr. agrees to be on this sub-committee.   He asks the Committee members what amount they would be comfortable with.  Kent Gilyard feels that you must have a parking lot you can use and favors paving it especially with the issues in the winter time.  Jeff Zullo states there is a need to go over soft costs before this is decided.  He also states that the BOF made it clear that they don’t want the Committee to leave any monies in this project.  They want to expend all the monies that have been allocated by the community up to and including the thirty three million dollar total.  He feels that this is a worthwhile investment.  He also states that the Committee has to reconcile the costs and get the costs down as low as they can and reminds the Committee that this is only an estimate.  William J. Buckley, Jr. responds that the BOF has no authority to do

that.  He states that they can’t tell the Committee what to do.  A lengthy discussion ensued on the figures of the estimate.  William Buckley, Jr. feels that this project will probably cost around $400,000.00 for the 120 spaces.   He feels that Jeff Zullo should still work on the soft costs.  Also, there is Lynn Chapman’s list that still needs to be considered.  He thinks that priorities need to be looked at and their costs before spending.  Stacie Kavle reminds everyone that is an extra item and still needs to be worked out.  She wants William J. Buckley, Jr. to meet with Jack Healy and Leo Paul to discuss this issue.  Louis Rosenblatt states that the design should be looked at before it goes out to bid.  He feels that there will need to be a couple of meetings to figure out the scope before proceeding.   It is decided that William J. Buckley, Jr. and Jeff Zullo will get together with Louis Rosenblatt next week to discuss this issue further and get back to the Committee.  Jeff Zullo reminds the members that there is a standing motion to put the parking lot plans before the Land Use Boards for their May meeting.  Bob Blazek strongly suggests that it go before the Wetlands Commission to avoid leaving it open for issues in the future.

Maintenance Building

Kent Gilyard reports that the first priority is see if there are any funds for this project.  He also feels that the town has to have a plan on how they are going to take care of the two buildings before a maintenance building can be designed.  A discussion ensued about maintenance, storage of equipment, heat, water; adequate power and drainage were discussed.  He feels that before anything can be done, a plan needs to be put in place.

Soft Cost Budget (Jeff Zullo & O&G)

Jeff Zullo states that the Financial Sub-Committee needs a report to review and revise by the next meeting.  After the Sub-Committee reviews it, they will give their recommendation to the Building Committee.

Intermediate School Media Center & Cafeteria Completion (O&G)

The Intermediate School Media Center will be done in a couple of weeks and the Cafeteria has been completed.

Issues List Review (Peter Bowman)

George Graikoski supplies the members of the Committee with a Herbert S. Newman Memorandum to Jack Healy, Chair from Peter Bowman dated May 3, 2007 in reference to Substantial Completion.

Alternative Options List Review (Lynn Chapman)

Lynn Chapman would like the BOE’s list so she can coordinate that list with the list she has.  She will ask the BOE to give their top three priorities on the list and asks the members of the committee to do the same by email to her before the next meeting. William J. Buckley, Jr. feels that the Committee should walk through and make a punch list when Louis and George are ready.   He agrees that the BOE should give their top priorities to see how they compare.  Wayne Shuhi responds that the list is in progress and not done.  Peg Perusse states that she will prioritize the list since it is not done.   William J. Buckley, Jr. would like the prioritized lists done by next Thursday so the Committee will have a week to go over it before the meeting.  Jeff Zullo would like an update on the main entrance to the Middle/High School.  Discussion ensued on the credit for $1,000.00 that the contractor has proposed.  Richard Munday states that $1,000.00 is not a lot of money for a roof that was not built the way it was drawn.  Louis Rosenblatt states that the $1,000.00 is the credit to remove the roof and putting it back. Stacie Kavle asks the Committee if they are sure they don’t want to get what was designed. George Graikoski reports that the contractor would fix it to the original contract at no cost but at last months meeting it was decided to look into a credit.  Louis Rosenblatt has a letter from the company stating that they will bring it back to “as designed” at no cost.  He reminds the Committee that the issue was the little ledge and the issue of icicles and snow.  Richard Munday responds that the edge looks very deep and visually the roof looks like its teetering.  He feels it looks unstable because the

height in relation to the lobby looks peculiar.  He knew that when it was designed if it wasn’t designed to look slimmer, it would look awkward.  Now there is an edge condition which is what they did not want because they knew it would look unstable.  He feels that a $1,000.00 is not a lot of money to save them the trouble of fixing it.  He feels that if the Committee is serious about a credit he would seek a better credit or fix it.  William J. Buckley, Jr. responds that there is more to this story and Jack Healy, Chair is not here tonight to discuss this issue. Jeff Zullo responds that this is the first time the Committee has heard about the design intent and that Peter Bowman never explained the bulkiness and the teetering.  He agrees with Richard that it should be put back to the original design because the Committee is not getting the value in the credit that the design flaw created.  Kent Gilyard agrees that looking at it right now it is “uglier than a bear’s butt” and would like it to be put back to the original design.  He also questions the vote at the last meeting.  He feels that it was not explained to the Committee in the manner that Richard Munday has explained it to the members tonight.  Stacie Kavle feels that Jack Healy, Chair would not have a problem with the Committee voting tonight to have it go back to the original design. Richard Munday states that he would like to have a conversation with Jack Healy, Chair about this issue. Kent Gilyard read excerpts from last meeting regarding this issue.  Louis Rosenblatt states that the difference as it is now is four inches. The motion at the last meeting was read by William J. Buckley, Jr.  He doesn’t want to speak for the Chairman but that it was his understanding that the matter was resolved already.  Jack Healy indicated to William J. Buckley, Jr. that there were two issues that the Committee had authorized him to resolve and that he resolved them and Peter Bowman continued to talk about them and told the contractor that it was not over yet.  The other issue was with the loading dock.  William J. Buckley, Jr. noted that this has been the ongoing problem with this project, that even when the Committee voted to do something, that Peter Bowman went off and did it another way.  He feels that we should back the Chairman since we authorized him to take care of this.  Bob Blazek feels that if this Committee feels differently given the information it received tonight, that it should be revisited and direct Jack Healy to do what they want to do tonight.

Motion:  Bob Blazek moved to go with what Stacie had wanted the last time which is to go back to the original design and direct Jack to follow it up.

So moved.  Seconded:  Kent Gilyard

Discussion:  William J. Buckley, Jr. feels that the motion the way it is worded undermines the Chairman since he did not want to pay Newman for the amount of time they put into disputing an issue that the Committee had authorized.  He wants the Committee to keep in mind what’s going on here.  That there is a request from the architect for extra money and that Jack Healy, Chair was not going to pay for the time that Peter Bowman put in for disputing something that was authorized by the Committee. He feels this is a sensitive area considering what happened.  William J. Buckley, Jr. stated that Jack Healy, Chair feels that some of the members may want to call OSHA on this issue.  Bob Blazek disagrees and feels that the Committee is not undermining the Chairman.  Kent Gilyard also feels it will not undermine the Chairman and that the vote would have been different had it heard the information it heard tonight from Richard Munday.  He feels the public will only see it as a doorway that is not attractive.  Discussion ensued on the motion and that it does not authorize the Chairman to go back and for Stacie to discuss this issue with the Chairman. 

Bob Blazek retracts his motion and Kent Gilyard retracts his second. 

Bob Blazek now wants to add the word “consider” to the motion already retracted.   Jeff Zullo states that he can not do that.

Motion:  Bob Blazek moved to have Jack consider the original design.

So moved.  Seconded:  Kent Gilyard

Discussion:   Gary Waugh feels that the Committee doesn’t need a motion and that  based on new information received from Richard Munday this evening he would like to see the Committee reconsider the original design and let the Chairman deal with everyone to see if that’s possible.  Jeff Zullo reminds everyone that there already is a motion pending.  Discussion about a motion to reconsider ensued but in the middle of that discussion –

Bob Blazek moved to reconsider the motion of the last meeting and to consider what Gary was talking about.   Both Mac Bramley and Jeff Zullo object since the first motion has not been retracted.

Bob Blazek retracts his motion and Kent Gilyard retracts his second. 

Jeff Zullo reminds him that this is the second time that is being done. 

Motion:  Kent Gilyard moved to ask Stacie to discuss the front entrance/roofing issue with Jack Healy, Chair to see if it can reversed, consistent with the original design.

Discussion:  Bob Blazek wants to know if the Committee has to reconsider the other motion first.  He is told by Stacie Kavle that he has already retracted that motion.  Jeff Zullo asks Kent to restate the motion.  The recording secretary was asked to read the motion to the members of the Committee.

So moved.  Seconded:  Gary Waugh

Discussion:  William J. Buckley, Jr. reminds the Committee that at the last meeting there was discussion about the water dropping on the ground and that Peter Bowman came up with a new design with either a gutter or a pitch.  He obviously was concerned about the water issue in the original design or he wouldn’t have redesigned it.  He’s not sure if Newman wants the new design or the old design and reminds the Committee that there is a letter on file from the contractor that he would do it to the original design but that he would not be responsible for it because it isn’t right.  Louis Rosenblatt agrees.  Richard Munday states that the sketch that Peter Bowman provided was a change to the design and it was to add a piece to the entrance way as an offer to the contractor to achieve the design intent without taking off the entire existing roof.  He states that with respect to the runner, the design change was to add a crimp to the end of the flashing.  He reports that that is the kind of modification that they do all the time in the design and construction process.  He believes that that the water in the current design is directed back onto the roof behind the high roof and is not an issue.   The water is going to be draining backwards except for a section which is insignificant in Newman’s mind and believes that there is not enough water to form icicles.  Louis Rosenblatt states that the ASI will cost money.  Jeff Zullo is still concerned about reversing the issue and is conflicted.  Mac Bramley wants to be sure that it goes back to the Chairman that the $1,000.00 is not enough.   He wants to know if he should amend the motion “in lieu of the $1,000.00 credit”.   Lynn Chapman feels that the Committee needs to take into consideration function over aesthetics and if we are going back to the original design we have to make sure it performs.   Kent Gilyard states that the architect stated that it will.  More discussion ensued about amending the motion.  Confusion among the members ensued on the motion before the Committee and the amendment that was proposed by Mac Bramley.  Stacie Kavle asks for the members to vote.  The ayes are heard and William J. Buckley, Jr. objects to the confusion and calls for a roll call vote on the question. 

Stacie Kavle calls for a roll call vote on the question.

Opposed: William J. Buckley, Jr., Mac Bramley, Jeff Zullo and Lynn Chapman

In Favor: Kent Gilyard, Gary Waugh, Bob Blazek, Stacie Kavle

Discussion:  Bob Blazek thought the motion read back included the wording on the $1,000.00 and questions the recording secretary on that issue.  The recording secretary responds that it did not and she read the motion again into the record.  Bob Blazek mentions that there was a “suggestion to add the $1,000.00”.  The recording secretary responds that Mac Bramley wanted to amend the motion to include the $1,000.00 and then didn’t and then William J. Buckley, Jr. asked the Chair to take a roll call on the question.

Bob Blazek moved to amend the original motion as suggested by Mac Bramley.

Discussion:  Jeff Zullo tells Bob Blazek to restate the motion in its entirety so the members know what they are voting on. He responds that the secretary read it once already.  Since the motion could not be restated, the recording secretary reads the original motion into the record again: Kent Gilyard moved to ask Stacie to discuss the front entrance/roofing issue with Jack Healy, Chair to see if it can reversed consistent with the original design.

Amended Motion:  Bob Blazek moved to include the wording “in view of only a $1,000.00 credit”.

So moved.  Seconded:  Gary Waugh

Discussion:  William J. Buckley, Jr. states that as he understands the motion, Stacie will discuss with Jack going back to the original design because of the $1000.00 credit.   Stacie Kavle responds, “Yes”.  William J. Buckley, Jr. remarks that in that motion, the door is not open to get a different credit and that she is going to talk to him about reversing last months motion and go back to the original design.  Stacie Kavle states that she will go back to Jack Healy, Chair and tell him that because of the discussion here tonight and what they heard from Richard Munday, the Committee would like him to reconsider the decision that was made at the last meeting.  She feels that unless there is a whopping credit that some members feel that it should go back to the original design.  Gary Waugh questions the amendment language now and Jeff Zullo again reminds everyone that the amendment has been made and calls for the vote on the amendment. The call is then retracted.  Again, there is discussion about amending the amended motion.

Vote:  Abstention:  none.      

Absent:  Jack Healy, Chair

Opposed: William J. Buckley, Jr. & Bob Blazek

Ayes:  Kent Gilyard, Mac Bramley, Lynn Chapman, Stacie Kavle & Gary Waugh

The amendment passed.

Stacie Kavle calls for a vote on the motion as amended.

Vote:  Abstention:  none.      

Absent:  Jack Healy, Chair

Opposed: William J. Buckley, Jr. & Mac Bramley

Ayes:  Kent Gilyard, Lynn Chapman, Stacie Kavle, Bob Blazek & Gary Waugh

Motion passed.

7.  TECHNOLOGY UPDATE – TAKE ACTIONS AS NEEDED

Update Review Technology Proposal

Peg Perusse states that the Building Committee has authorized Mike through Herbert S. Newman to do the rest of the technology.  That includes the bid and the rest of the technology that goes along with it.  She will be contacting him next week to make language corrections and make sure that he has corrected the equipment information.  Lynn Chapman wants to know the locations where the computers are going.   Pet Perusse responds the graphic arts lab, the library here and then the laptop carts will be able to go everywhere.  Lynn Chapman wants to know about the smart boards.  Peg Perusse responds that she believes they will be both permanent and moveable, depending on the rooms and that this is not her area to discuss.  William J. Buckley, Jr. reminds Peg Perusse that the final version needs to be yellow highlighted showing the comparison between the January 17^th version and the version that goes out to bid.  Peg Perusse responds that she will do that.

8.  FF&E UPDATE – TAKE ACTIONS AS NEEDED

Update from School Administration on status of preparation of FFE package for submission &

BC Update on FFE Efforts, (Stacie Kavle & Lynn Chapman)

Peg Perusse reports that the package was given to the Committee at the last meeting and that she is waiting for the Building Committee to approve it before it goes to the State.   Lynn Chapman inquires about photos.  Peg Perusse states that she wished she had known that before. Lynn Chapman was under the impression that she was going to see photos. Lynn Chapman and Stacie Kavle will meet with Peg Perusse to look at the furniture in a catalog.  Lynn Chapman wants to know if there is a total for the Intermediate School.   Peg Perusse responds that both schools were handed out at the last meeting.  William J. Buckley, Jr. has an extra copy in his car and will give it to her after the meeting.

9.  PERSONNEL   

William J. Buckley, Jr. asks Richard Munday who will be covering the meetings from now on.  He feels that the Wednesday meetings are also an issue.  He feels that there have been cooperation issues at the meetings.  Richard Munday states that they haven’t agreed internally how the meeting issue will be handled.  He feels he cannot respond to this issue at this time.  He states that someone from the office will be coming to the meetings and when possible he would be present.  He also states that he will be away until the end of May.  William J. Buckley, Jr. asks Richard Munday if Peter Bowman is an employee of Herbert S. Newman or a subcontractor.  Richard Munday responds that Peter Bowman is working as a consultant.  He further states that Peter Bowman has very high capabilities with construction administration.  He also feels that everything that Peter has done is in defense of the drawings.  He feels it is not fair to make any comment on the interactions at this time.  William J. Buckley, Jr. states that he is looking for a change.  He wants someone who has better people skills.  He also questions whether the Committee can approve subcontractors.  Richard Munday states that he will look into the agreement because he doesn’t know the answer to that tonight.  Jeff Zullo tells Richard Munday that he would like him to attend more meetings.  He states that all of the Committee members are pleased with the design and how it’s coming along.  He feels that communication goes both ways and that it’s a four million dollar project and respects what both companies have done. He doesn’t want either O&G or Newman to lose sight of the end of the project and needs more improvement on the communication issue.  Bob Blazek appreciates Richard’s presence this evening.   He feels that the discussion on the entrance issue to the gym changed his feelings this evening and he appreciated his comments and recommendations. Kent Gilyard states that it is nice to have Richard Munday here this evening and that the difficulty level dealing with Peter Bowman during the week needs to be addressed. He feels that the stress level is too high.  He states that as a representative of the tax paying public of this community, he’s not going to put up with money being spent holding up this project which ultimately takes money out of the final product.   He feels that this Committee will no longer put up with standing still with dead end arguments on these issues that go on for months with no progress.  He feels we are not working as a team and needs his field engineer to be part of the working team. The trailer meetings are a real issue.  They are not working well now and need to be addressed by Richard Munday.  He feels the Committee needs everyone working together as a team and he expects better from the two companies.  Gary Waugh states that today he taught a class on poetry and tone and that Richard Munday’s tone this evening characterized cooperation and was open and willing to listen.  He feels that Peter Bowman does not have that tone.  Richard Munday states that he will take everything under advisement.

10.  FUTURE AGENDA

Gary Waugh feels that the BOE list for the joint meeting should be given to the members of the Committee at least a week before the next meeting so that they review it.

11.  ADJOURNMENT

Stacie Kavle, Vice Chair asked for a motion to adjourn.   William J. Buckley, Jr. motioned to adjourn.  The motion was seconded by Jeffrey Zullo at 10:05 PM          

Respectfully submitted,

Marianne Arancio Stilson     

 Marianne Arancio Stilson, Recording Secretary