Meeting Minutes
LOCATION
DATE OF MEETING
TIME MEETING STARTED
PERSON PREPARING THE MINUTES
Marianne Arancio Stilson
MEMBERS PRESENT
1.
Stacie Kavle, Vice Chair
2. Lynn Chapman
3.
William J. Buckley, Jr.
4.
Kent Gilyard
5.
Bob Blazek
6.
Gary Waugh - BOE Representative
7. Jeff Zullo, Treasurer & BOF Representative
8.
Mac Bramley
MEMBERS ABSENT
1.
Jack Healy, Chair & BOS Representative
OTHERS PRESENT
Peggy Perusse, Richard Munday of Herbert S. Newman, George Graikoski & Louis
Rosenblatt of O&G, Wayne Shuhi from the BOE, Winnie Harrison and Tony Crowe and
two other members of the public.
QUORUM PRESENT
Yes
1. CALL TO ORDER
Stacie Kavle, Acting Chair in the absence of Jack Healy, Chair called the
meeting to order at 7:
2. APPROVAL OF MINUTES
Motion:
Mac Bramley moved to approve the meeting minutes of
So moved.
Seconded:
Kent Gilyard
Discussion: None
Vote: Abstention:
Jeffrey Zullo, Lynn Chapman & Bob Blazek
Opposed: none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved to approve the meeting minutes of
So moved.
Seconded:
Kent Gilyard
Discussion:
None
Vote: Abstention: Mac Bramley &
Lynn Chapman
Opposed: none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
3. PUBLIC PARTICIPATION
None.
4. COMMUNICATION
Report from Jeff Zullo on BOF Communication
Jeff Zullo reports that there is no recent activity to report.
He states that the BOF is pleased.
Report from Gary Waugh on BOE Communication
Gary Waugh reports that the Board of Ed meeting with the Committee will be on
May 17th during the Litchfield Schools Building Committee next
scheduled meeting and will be a discussion with the members of the Committee.
Report from Jack Healy on BOS Communication
None.
William J. Buckley, Jr. reports that Richard Munday from Herbert S. Newman will
be coming this evening in place of Peter Bowman and that it would be prudent to
wait until the architect arrives for any discussion that may take place on
Agenda #5
ARCHITECT/CONSTRUCTION MANAGER
UPDATES.
Motion:
William J. Buckley, Jr. moved that items #6
FINANCE COMMITTEE – Take actions as
needed of the agenda this
evening be moved to after #4
Communications.
So moved.
Seconded:
Mac Bramley
Discussion:
None.
Vote: Abstention:
none.
Opposed: none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
6. FINANCE COMMITTEE – Take actions
as needed
William J. Buckley, Jr. reports that the Finance Committee did not meet this
evening at
Approval of Invoices
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval subject to his review to make sure that the proper
certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
M. Frank Higgins & Co., Inc. |
5 |
|
$28,500.00 |
Middle/High |
So moved. Seconded:
Kent Gilyard
Discussion:
None.
Vote: Abstention: none.
Objection:
none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following split invoices be
approved.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Town of |
|
|
$2,224.40 |
Middle/High |
|
Town of |
|
|
$1,095.60 |
Intermediate |
For a subtotal of $3,320.00
So moved.
Seconded: Kent Gilyard
Discussion:
Mac Bramley inquires on when this invoice stops.
William J. Buckley, Jr. responds that it is for a 42 month period and
tied to the contract. He notes that
it will end in November and notes that the contract was executed on
Vote: Abstention: none.
Objection: Mac Bramley
Absent:
Jack Healy, Chair
Ayes: William J. Buckley, Jr., Kent
Gilyard, Bob Blazek, Gary Waugh, Jeff Zullo, Stacie Kavle, Vice Chair & Lynn
Chapman
Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval subject to his review to make sure that the proper
certifications are there.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
|
15 |
|
$49,235.17 |
|
So moved.
Seconded: Kent Gilyard
Discussion:
None.
Vote: Abstention: none.
Objection: none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Herbert S. Newman |
16447 |
|
$9,408.82 |
Middle/High |
So moved.
Seconded: Lynn Chapman
Discussion:
William J. Buckley, Jr. notes that this is the normal percentage increase
and it is up to 76%. He also notes
that the $250,580.00 total is for contract administration and including this
invoice brings the total to $190,440.80.
Vote: Abstention: none.
Objection: none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Herbert S. Newman |
16448 |
|
$1,652.57 |
|
So moved.
Seconded: Kent Gilyard
Discussion:
William J. Buckley, Jr. reports that this is also a normal invoice for
contract administration and includes miscellaneous kitchen consulting work.
Vote: Abstention: none.
Objection: none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that the following invoice be forwarded to
the Chairman for approval not to exceed $7,500.00.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Herbert S. Newman |
16449 |
|
$395.00 |
|
So moved.
Seconded: Kent Gilyard
Discussion:
Mac Bramley inquires about the invoice.
William J. Buckley, Jr. states it is for professional services rendered
from March 14 to April 2 for Tim (2 hours) & Brooks (1/2 hour).
There is an email attached to this invoice and the total is for FF&E and
that the Chairman needs to be sure the total amount does not to exceed $7,500.
Vote: Abstention: none.
Objection: none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that following invoices for Herbert S.
Newman is carried to the next meeting for the finance committee to review the
information that was submitted today before paying.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Herbert S. Newman |
16224-Split |
|
$17,579.13 |
Middle/High |
|
Herbert S. Newman |
16306 |
|
$3,812.50 |
Middle/High |
|
Herbert S. Newman |
16365 |
|
$625.00 |
Middle/High |
|
Herbert S. Newman |
16398 |
|
$1,357.00 |
Middle/High |
|
Herbert S. Newman |
16412 |
|
$350.00 |
Middle/High |
All marked “Held Pending Detail”
For a subtotal of $33,132.45
So moved.
Seconded: Gary Waugh
Discussion:
None.
Vote: Abstention: none.
Objection: none.
Absent:
Jack Healy, Chair
All ayes. Motion passed.
Motion:
William J. Buckley, Jr. moved that following invoice for Herbert S.
Newman is carried to the next meeting for the finance committee to review the
information that was submitted today before paying.
|
VENDOR |
APP/INV# |
INV. DATE |
AMOUNT |
SCHOOL |
|
Herbert S. Newman |
16363 |
|
$731.17 |
|
All Marked “Held Pending Detail”
So moved.
Seconded: Kent Gilyard
Discussion:
None.