Litchfield Schools Building Committee

Meeting Minutes

LOCATION                                                                   Litchfield Intermediate School Cafeteria   

DATE OF MEETING                                                     July 19, 2007    

TIME MEETING STARTED                                           7:00 PM

PERSON PREPARING THE MINUTES                          Marianne Arancio Stilson

MEMBERS PRESENT

1.  Stacie Kavle, Vice Chair                               2.  William J. Buckley, Jr.

3.  Mac Bramley                                                 4.  Bob Blazek

5.  Kent Gilyard                                                 6.  Gary Waugh - BOE Representative

MEMBERS ABSENT

1. Jack Healy, Chair & BOS Representative       2.  Lynn Chapman

3.  Jeff Zullo, Treasurer & BOF Representative 

OTHERS PRESENT

Peggy Perusse, George Graikoski of O&G, Mike Chadukiewicz, Andrienne Longobucco, Tony Crowe, Donald Falcetti, M.J. Murray, a reporter from the Waterbury Republican Newspaper and Richard Munday of Herbert S. Newman arrives at 7:12 PM.

QUORUM PRESENT                                                     Yes    

1.  CALL TO ORDER

Stacie Kavle, Vice Chair called the meeting to order at 7:00 PM.  

2.  APPROVAL OF MINUTES

Stacie Kavle, Vice Chair asks for a motion to approve the minutes of June 21, 2007.

Motion:   William J. Buckley, Jr.  moved to approve the meeting minutes of June 21, 2007 as presented.

So moved.  Seconded:  Kent Gilyard

Discussion:  None

Vote: 

Abstention:  Bob Blazek

Deletions/Corrections/Additions:  none.

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes. 

Motion passed.

Stacie Kavle, Vice Chair asks for a motion to approve the minutes of July 5, 2007.

Motion:    William J. Buckley, Jr., moved to approve the meeting minutes of July 5, 2007 as presented.

So moved.  Seconded:  Kent Gilyard

Discussion:  None

Vote: 

Abstention:  Gary Waugh, Stacie Kavle, Vice Chair & Bob Blazek

Deletions/Corrections/Additions:  none.

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes.

Motion passed.

3.  PUBLIC PARTICIPATION

None.

4.  COMMUNICATION

Report from Jeff Zullo on BOF Communication

None discussed.  Jeff Zullo not present this evening.

Report from Gary Waugh on BOE Communication

Gary Waugh reports that the BOE met last night and went through the progress report from Jack Healy, Chair of the Litchfield School Building Committee.  He states that he thanked them for their participation Monday night at the meeting.

Report from Jack Healy on BOS Communication

None discussed.  Jack Healy, Chair not present this evening.

5.  ARCHITECT/CONSTRUCTION MANAGER UPDATES

Budget (O&G)

George Graikoski of O&G hands out to the members of the Committee the O&G Litchfield High School/Middle School and Litchfield Intermediate School Monthly Progress Report No. 9, June 2007 and the Litchfield Intermediate School and High School – Status List O&G Project No. 281 Updated: July 16, 2007.  He states that this report is basically the same as the last report in regard to the budget.  He reports that there were no major change orders to talk about.  William J. Buckley, Jr., inquires about discussions with various contractors in regard to outstanding credits on both projects.  George Graikoski reports that they are working on credits specifically with the painter, dry wall contractor and Titan which are not reflected in the report this evening.  He reports that the soft cost numbers are basically the same as last month and that he did add the additional three line items for the architectural services that the Committee requested at the last meeting into the report.  He states that Peg Perusse needed more information from Newman and from Jack Healy and anticipates that the numbers will be done by the next meeting.   Discussion of soft costs ensued.  Gary Waugh asks why the soft costs will go down.  William J. Buckley, Jr. explains the formula for basic services, additional services and change order services and owner.

Schedule Update (O&G)

George Graikoski states that the completion of the High School will be in October 2007.  He talks about the abatement and that the all the classrooms, the library and the cafeteria are done and that they are working in the kitchen now.  He states that they will start the air sampling tomorrow and should have clearance on Monday.  He states that all the abatement will be done in both schools by the end of this week.  William J. Buckley, Jr. inquires about the schedule for the formal punch list. George Graikoski states that in all the areas that are done, a request for the punch list has been submitted and that he is hoping to get them before the students come back to school.  He reports that the science wing and the classrooms in area seventeen, the library, the cafeteria and the faculty area should have the punch list done for the middle of August and the classrooms in area nineteen and the kitchen will be in September.  William J. Buckley, Jr. states that it is his recollection that the Committee wanted to do a walk-through consistent with a meeting night and make comments on the quality of the work on the punch list.  The members of the Committee agree.  William J. Buckley, Jr. asks Stacie Kavle, Vice Chair to check with Jack Healy, Chair to do that walk-through of both buildings in late August before the students return.  Stacie Kavle, Vice Chair will talk to Jack Healy, Chair about setting that up.  William J. Buckley, Jr. suggests that instead of a Finance Subcommittee meeting one evening, the Committee could do a walk-through an hour or so before the regular meeting with George Graikoski.  Gary Waugh inquires about the Intermediate School kitchen.  George Graikoski discusses the kitchen area and states that he did meet with Peg Perusse and the food service provider and went through a schedule and reports that a plan is in place for the hot lunches.  He states that he will have to have another meeting with them prior to school opening.  George Graikoski reports that right now the electrical, mechanicals, fire protection, plumbing, rough-ins, installing the countertops in the science wings and doing soffits and dry wall in the high school are all being done now.  He reports that the roof is almost completed and should be done by the end of next week.  He reports that in the Intermediate School the metal siding is continuing and will be completed by the end of next week.   The case work for the library is moving forward.  He is still having difficulty with the contractors finishing the demo in the old library and the faculty room.  He reports that he sent them letters and was told they were coming this week but they didn’t show up.  He has talked to other contractors to do the work and next week the demos should be done by Garson.  Flooring and store fronts will still have to be done in that area.  Gary Waugh inquires about the timeframe for the gymnasium.  George Graikoski states that it is still the end of August or earlier but the exterior siding in that area may not be completed until September.   The schedule for the sidewalks and casings are discussed.   William J. Buckley, Jr. is concerned about the flashing that has to be installed and that the insulation can be damaged if the water runs down.  George Graikoski states that the system is designed to keep the water out with weeps so that will not happen.  He will look into it tomorrow as to where the temporary or permanent solution is.   William J. Buckley, Jr. asks if the insulation was inspected and the letter received from both suppliers.  George Graikoski states that they have both been done.  Mac Bramley asks about the exception in regard to having the water cooler in the gym area.  He wants to know if the building inspector has been consulted on this issue. A discussion ensued.   Richard Munday will follow-up on this issue tomorrow.

Credit Update (O&G)

Discussed in Budget (O&G) above and George Graikoski again discusses the credits from the dry wall contractor, the painter and Titan.

Soft Cost Budget (Jeff Zullo & O&G)

None discussed.  Jeff Zullo not present and George Graikoski has nothing to contribute this evening.

Issues List Review (HSN)

Richard Munday discusses the list issues list that was handed out to the members of the Committee present in the Budget (O&G) portion of the agenda.  George Graikoski states that they went through the list and that it was reformatted and that two columns were added.  The report entitled Status List Updated on July 16, 2007 is discussed in detail.   Both George Graikoski and Richard Munday go over certain items on the list.  William J. Buckley, Jr. wants to know if there are any items on the list that there is no resolution.   Richard Munday states that they had a good meeting with Jack Healy, Chair and George Graikoski.  He states that the seventh and eighth grade wing deflection is one of the items not resolved yet.   A structural engineer will be supplying a sketch and then another ASI will be issued for that area.   He also states that an ASI was issued for the entrance for the high school, number eight on the list and that they will watch this issue.  George Graikoski and Richard Munday state that number three on the Middle/High School list, the VCT is still being worked on.   Richard Munday states that drawings for number twenty-one, the metal cable trays are done and passes them around to the members of the Committee to look at.  This line item is discussed in detail by Richard Munday.   Richard Munday states that this list is a tracking device and that they are using it to communicate with O&G and that he feels it is very effective.   William J. Buckley, Jr. asks if one more column could be included in the list for work completed and not checked off unless it is completed by both companies.  Richard Munday agrees to do that. The list was not gone over line by line by the members of the Committee since it was just handed out this evening and the members have not had time to read the entire list.  Stacie Kavle, Vice Chair thanks George Graikoski and Richard Munday for the list and comments how great it is. 

Intermediate School Media Center & Cafeteria Completion (O&G)

None discussed.   Discussed in agenda item Schedule (O&G) above.

Entrance to 7^th & 8^th Wing updates (O&G and HSN)

None discussed.   Discussed in agenda item Schedule (O&G) above.

Wall Panel Update (O&G and HSN)

None discussed.   Discussed in agenda item Schedule (O&G) above.

LHS Ceiling Replacement, Noise Attenuation and Noise Levels (HSN)

In the High School, George Graikoski reports that Conn Acoustics had wall panels and they are in Room 610, the Science Room now.  Today, Conn Acoustics was meeting with the Armstrong rep and they will do onsite acoustical testing in both the rooms with the panels and without and make recommendations to improve the attenuation if needed.  George Graikoski said that they will go from there.

In the Intermediate School, Richard Munday reports that the light levels are higher than the base line requirements but at the blackboards they are significantly lower and vary from room to room.  The recommendation of the lighting engineer is that the underside of the concrete ceiling structure should be painted white.  Bob Blazek wants to know why the lighting fixtures weren’t moved closer to the blackboards if they were going to be black.  Richard Munday states that it was more cost effective to use the existing area for the lights.

Motion:   Mac Bramley moved to get an RFP cost for painting, a color to be selected by the design committee, over the blackboards and then do the second step after the first step is completed.

Richard Munday states that he has already issued an ASI.  George Graikoski states that the color is ceiling white.  Discussion of the lighting ensued.  Stacie Kavle, Vice Chair asks if a mockup classroom should be done.  The Committee agrees.  Gary Waugh is concerned about the timeframe of all this and is worried that this issue will not be done before school starts.  He would like to see the mockup done before next meeting so if it doesn’t work there will be enough time to complete this before school starts.  Richard Munday and George Graikoski agree to do the mockup before the next meeting.

Motion:   Gary Waugh moved to authorize the chairman to have a mockup of a classroom with the area above the blackboard ceiling area painted white.

So moved.  Seconded:  William J. Buckley, Jr.

Discussion:  Discussion of the ASI ensued.   For testing purposes, Richard Munday feels that the blackboards should be covered in white paper or a white sheet and then take a reading and then take it off and take another reading to compare the two.  Stacie Kavle, Vice Chair states that the expense of replacing the blackboards with whiteboards was around $34,000.00.  Further discussions of the blackboards ensued.  Gary Waugh would like to know if the reading comes back deficient if any other option, like lighting, has been explored.  Stacie Kavle, Vice Chair reminds George Graikoski that he was supposed to get those costs.  George Graikoski states that he has not gotten a price yet but that it will not be inexpensive.  Richard Munday thinks it would be prudent to get a sketch from an engineer to check the loads on the circuits.  Kent Gilyard states that paint is cheaper than energy so he feels we should paint first and then figure out a solution if needed.  William J. Buckley, Jr. thinks the Committee should wait.  Further discussion of getting a sketch ensued.  The Committee decides to wait until the next meeting and after the mockup is done and tested.  William J. Buckley, Jr. feels that after the painting and lighting test is done, the Committee should receive an email before the meeting so they know the results of the testing.

Vote: 

Abstention: none.

Objection:  none

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes. 

Motion passed.

Parking Lot Update (Jeff Zullo & Bill Buckley)

William J. Buckley, Jr., reports that the P&Z hearing is closed and that the meeting went until 12:05 AM and that no further testimony or materials can be submitted to P&Z.  He states that the decision is in their hands.  He believes they will have a vote at their next meeting.  Jack Healy, Chair and Jeff Zullo both reported to William J. Buckley, Jr. that the meeting went well and that they were both happy with the meeting.  They also felt that everyone who spoke did a good job and that they had a good feeling that the project was going to be approved.

Gary Waugh adds that last night at the BOE meeting, one of the interveners mentioned how valuable some of the points made by Tony Crowe were especially those comments regarding students getting out of practice late and having to walk long distances in areas that are not secure.  They acknowledged that that was a strong point.  He also wanted to add that some of the concerns involved how the catch basins were going to be maintained and there was a feeling that maintenance conditions would be placed on it after it was completed.

Maintenance Building

William J. Buckley, Jr. reports that until the parking lot is acted upon and the pricing is clear and soft costs are finalized with Jeff Zullo and Peg Perusse, it is difficult to approach this agenda item.  He feels that this is needed but that it should be kept on the agenda and discussed when appropriate.

Alternative Options List Review (Lynn Chapman)

None discussed.  Lynn Chapman not present this evening.  William J. Buckley, Jr. is concerned about this list and wants it revisited.  George Graikoski went through it and states that it is still in draft form and that it will be done with Peg Perusse.  George Graikoski will work on it.

6.  FINANCE COMMITTEE – Take actions as needed

William J. Buckley, Jr. reports that the Finance Subcommittee met tonight and that the Committee voted to bring the following items to the full Committee.  He hands a copy of the Invoices to be Approved List dated 7/19/2007 to the members of the Committee for their review.

Approval of Invoices

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.    Seconded: Kent Gilyard 

Discussion:  Mac Bramley wants to know about the timeframe of the siding.  George Graikoski states that it will be done the middle to end of next week.  Discussion of how much has been paid and how much work has been done since the last meeting and if there is enough money not paid to them if the siding had to be removed and replaced.  Gary Waugh states that Jack Healy, Chair told him that 70% of the work has been done.  A lengthy discussion ensued.

Mac Bramley moved the question.

Gary Waugh seconded.

Vote:  To move the question

Absent: Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Abstention: Stacie Kavle, Vice Chair

Objection:  William J. Buckley, Jr.  

Ayes:  Mac Bramley, Gary Waugh, Bob Blazek and Kent Gilyard

Motion to Move Passed.

Vote: Original motion to pay the invoice

Absent: Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Abstention:  Stacie Kavle, Vice Chair

Objection:  William J. Buckley, Jr., Mac Bramley, Kent Gilyard and Bob Blazek  

Ayes:  Gary Waugh

Motion Failed.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are in place.

So moved.    Seconded: Kent Gilyard 

Discussion:  none.

Vote: 

Abstention: none

Objection:  none  

Absent: Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes. 

Motion passed.

Motion:  William J. Buckley, Jr. moved that the following invoice be approved and authorize the Chairman to pay that invoice.

                                                                Total:   $280.00

Mac Bramley moved.   Seconded:  Kent Gilyard

Discussion:  none.

Vote:  Abstention: none

Objection: none

Absent: Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes. 

Motion passed

Motion:  William J. Buckley, Jr. moved that the following invoices be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there.

So moved.   Seconded: Kent Gilyard 

Discussion:  none.

Vote: 

Abstention: none
Objection:  none

Absent: Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes.

Motion passed

William J. Buckley, Jr. reports that the other outstanding Herbert S. Newman invoices on the list are being worked out with Jack Healy, Chair and Herbert S. Newman.

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.   Seconded: Kent Gilyard 

Discussion:  none.

Vote: 

Abstention: none
Objection:  none

Absent: Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes.

Motion passed

Motion:  William J. Buckley, Jr. moved that the following invoice be held pending resolution of the siding issues.

So moved.   Seconded: Kent Gilyard 

Discussion:  Gary Waugh states that Jack Healy, Chair told him that the siding is almost done.  George Graikoski confirms the siding is substantially done except for the two sections and the trim.

Vote: 

Absent: Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Abstention: Stacie Kavle, Vice Chair
Objection:  Gary Waugh

Ayes: William J. Buckley, Jr., Mac Bramley, Kent Gilyard and Bob Blazek.

Motion passed

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.  Seconded: Kent Gilyard

Discussion:  none.

Vote: 

Abstention: none
Objection:  none

Absent: Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes.

Motion passed

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review of each to make sure that the proper certifications are there.

So moved.  Seconded: Kent Gilyard

Discussion:  none.

Vote:

Abstention: none

Objection:  none

Absent:  Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes. 

Motion passed

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.  Seconded: Gary Waugh

Discussion:  none.

Vote:

Abstention: none

Objection:  none

Absent:  Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes. 

Motion passed

7.  TECHNOLOGY UPDATE – TAKE ACTIONS AS NEEDED

Mike Chadukiewicz makes a presentation to the Committee and hands out the following reports entitled, Litchfield Middle/High School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007, Litchfield Intermediate School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007, Litchfield Intermediate and Middle/High School Award Summary, Projector Comparison for Section 17410 Part 2 – Products 2.1 Classroom Video Projectors, ProjectorCentral.com The Great Technology War: LCD vs. DLP by Evan Powell, September 21, 2004 and an email from Henry Gettenberg from Ergo Group to Michael J. Chadukiewicz dated Thu, 19 July 2007 11:16:00 – 0400 to the members of the Committee and an extra copy to be given to Jack Healy, Chair by Stacie Kavle, Vice Chair.

Mike Chadukiewicz goes over the report for the Litchfield Middle/High School and recommends AOS on Page 2 of the report.

Motion:    William J. Buckley, Jr., moved to award to AOS the amount of $19,364.00  that includes line numbers 1a, 1b, 1c, 2, 3a, 3b, 4b, 5, 6, 12, 13 and 33 on Page 2 of the Litchfield Middle/High School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007.

So moved.  Seconded:  Kent Gilyard

Discussion:  None.

Vote: 

Abstention: none.

Objection:  none

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes. 

Motion passed.

Mike Chadukiewicz goes over the report for the Litchfield Middle/High School and recommends Dell on Page 2 of the report.

Motion:    Gary Waugh moved to accept the bid and award to Dell the amount of $83,168.16  that includes line numbers 7, 8, 9, 10 and 11 on Page 2 of the Litchfield Middle/High School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007.

So moved.  Seconded:  Kent Gilyard

Discussion:  None.

Vote: 

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Objection:  William J. Buckley, Jr.

Abstention:  Stacie Kavle, Vice Chair and Mac Bramley

Ayes: Kent Gilyard, Bob Blazek and Gary Waugh

Motion passed.

Mike Chadukiewicz goes over the report for the Litchfield Middle/High School and recommends Shopbot on Page 2 of the report.  Discussion ensued about Shopbot’s shipping cost not on the bid form but included in the itemization of their bid.

Motion:    Mac Bramley moved to accept the bid and award to Shopbot the total amount including shipping of $7,480.00 that includes line numbers 34a, 34b, 34c and 34d on Page 2 of the Litchfield Middle/High School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007 subject to shipping not exceeding $250.00.

So moved.  Seconded:  Kent Gilyard

Discussion:  Bob Blazek discusses the fact that AOS did not include shipping in their bid.  Discussion ensued.

Vote: 

Objection:  none.

Abstention:  none.

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes.

Motion passed.

Mike Chadukiewicz recommends AOS on Page 3 of the Litchfield Middle/High School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007.

Motion:  William J. Buckley, Jr., moved to accept the bid and award to the high bidder AOS in the total amount including shipping of $221,146.00 that includes line numbers 14, 15, 16, 17, 18, 19, 20, 21, 22, 23A, 23C, 24, 25, 26, 27, 28, 29, 30, 31, 32A, 35, 41 and 43 on Page 3 of the Litchfield Middle/High School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007.

So moved.  Seconded:  Mac Bramley

Discussion:  none.

Vote: 

Objection:  none.

Abstention:  none.

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes.

Motion passed.

Mike Chadukiewcz discusses Page 4 of the report and reports that Ergonomic did not qualify.  He is a one man operation and is very inexperienced.  He asks the members of the Committee to refer to the email he received today from Henry Gettenberg from Ergo Group to Michael J. Chadukiewicz dated Thu, 19 July 2007 11:16:00 – 0400.  He also reports that line 36 includes line item 37 for AOS and compares line items 36 to 40.   He also reports that CBS is not licensed to do low voltage work and would have to hire a sub-contractor and changed their numbers to reflect that value which is $6,000.00 and that it is included in line number 36.  Mike Chadukiewcz discusses at length USB extenders and LCD versus DLP projectors and discusses the three individual companies that bid.   A lengthy discussion ensued regarding the LCD and DLP projectors and their maintenance costs, hours of use, extended blue chip warranty, bid wording and the request of the school system for projectors.   

Motion:  William J. Buckley, Jr., moved to reject the bids and re-bid the items and include the extended warranty if wanted and include the power cable booster system is wanted and make the bid clear.

He feels that both bids are defective.

So moved.  Seconded:  Bob Blazek

Discussion:  Andrienne Longobucco states that these items are the number one priority items for the school.  She is concerned that a delay in accepting the bids will delay the use of the equipment into the school year.  She states that the system that was approved on Page 2 will not work without the projectors.  She wants the Committee to be aware of this.  William J. Buckley, Jr. wants to know how quickly the package can go out to bid.  Mike Chadukiewcz states that after the change order is approved by Herbert S. Newman.  Bob Blazek is uncomfortable with voting on these items tonight without further information especially in regard to the lifespan of the equipment.  Mike Chadukiewicz feels that re-bidding will not solve the issue and that he can have the vendors come to a meeting and address the questions if the Committee wants.  Adrienne Longobucco is concerned about the systems working together and feels that if AOS does both, it will work.  William J. Buckley, Jr., disagrees because the consultant was hired to be sure that all the items work together and if they don’t, that he didn’t report that in his presentation and should have.  Further discussion ensued.  Tony Crowe wants to know when the equipment can be installed in the high school if everything was approved tonight. Mike Chadukiewcz states that it would late August or September.  He reports that both vendors are into September now and believes that it could be eight weeks out.  Tony Crowe states that all the equipment is gone from the school and right now there is no power point presentation or video capabilities.  He is concerned because there will be nothing until the equipment is approved and installed.  Bob Blazek states that tonight is the first time he received the handout about LCD vs. DLP and hasn’t had time to read them.  Gary Waugh states that after the discussion tonight he feels that the Committee needs to act and make a decision tonight and not approve the motion now pending to reject and re-bid.  Mac Bramley doesn’t believe that the compatibility is an issue for CBS.   Further discussion ensued.   Litchfield Intermediate and Middle/High School Award Summary is discussed.  Option 1 is for LCD and totals $696,550.78 and Option 2 is for DLP is $741,728.78.  Further discussion ensued on rejecting the bids.  Mike Chadukiewcz said that he feels that if the Building Committee has the money, he recommends AOS and HP.  Further discussion ensued.  The school had a two and a half hour meeting this morning on this issue and defers to the Committee’s decision but they would like the Mitsubishi equipment and would like to go with AOS.  Discussion of the two options ensued.  Discussion of the resolution ensued.   Gary Waugh states that one of the critical things is the curriculum and its time limit and that it has to work. If it doesn’t, he states that you are off the instructional pattern.  He knows that the teachers set up their plans with the equipment that is needed and if it is not available, it will create issues.

Vote: 

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Objection:  Gary Waugh, Kent Gilyard and Mac Bramley

Abstention:  none.

Ayes:  William J. Buckley, Jr., Stacie Kavle, Vice Chair and Bob Blazek

Motion Did Not Pass.

Motion:  Mac Bramley moved to approve the Litchfield Intermediate School and Litchfield Middle/High School Option 1 in the amount of $696,550.78.

So moved.  Seconded:  Kent Gilyard

Discussion:  Kent Gilyard feels that this needs to get done tonight and feels that the $40,000.00 is going to be needed somewhere else in the project.  Bob Blazek feels that the Committee should wait until the next meeting and read the documents handed out tonight to make a more informed decision.  Kent Gilyard disagrees.   William J. Buckley, Jr. does not feel the motion is clear because we already voted on items that are included in the total stated in the motion.  Discussion on what has been voted on already ensued.

Motion Withdrawn.  Second Withdrawn.

Motion:  Mac Bramley moved to award for the Litchfield Intermediate School and Litchfield Middle/High School items number 36, 37, 38 and 40 to CBS in the amount of $220,712.00

So moved.  Seconded:  Kent Gilyard

Discussion:  Discussion of line item number 37 ensued.

William J. Buckley, Jr. moved to amend the motion to reduce the $220,712.00  by the amount of the low voltage license.

Discussion:  William J. Buckley, Jr. states that they bid without the low voltage license included and now that the bids are public, they have increased the bid by $6,000.00.  He feels that this is not the way to do business and that that amount should be reduced from the amount stated in the motion. 

Seconded:  Bob Blazek

Vote: 

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Objection:  none.

Abstention:  none.

All ayes.

Amendment passed.

Stacie Kavle, Vice Chair asks if there is further discussion on the original motion as amended.  Hearing none.

Vote: 

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Objection:  none.

Abstention:  none.

All ayes

Motion passed.

Motion:  Mac Bramley moved to accept the bid for the Litchfield Intermediate School and award lines 1, 2, 3, 4a, 4b, 4c, 8,  and 9 to the high bidder AOS in the total amount of $4,690.00 on Page 2  of the Litchfield Intermediate School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007.

So moved.  Seconded:  Bob Blazek.

Discussion:  William J. Buckley, Jr. questions Ergonomic’s bid.  Mac Bramley states that they did not qualify.

Vote: 

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Objection:  William J. Buckley, Jr.

Abstention:  Stacie Kavle, Vice Chair

Ayes:  Mac Bramley, Kent Gilyard, Gary Waugh and Bob Blazek

Motion passed.

Motion:  Mac Bramley moved to accept the bid for the Litchfield Intermediate School and award lines 5, 6 and 7 to Dell in the total amount of $28, 139.62 on Page 2  of the Litchfield Intermediate School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007.

So moved.  Seconded:  Gary Waugh

Discussion:  Compatibility is discussed.

Vote: 

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

Objection:  William J. Buckley, Jr.

Abstention:  Stacie Kavle,  Vice Chair

Ayes:  Mac Bramley, Kent Gilyard, Gary Waugh and Bob Blazek

Motion passed.

Motion:  Mac Bramley moved to accept the bid for the Litchfield Intermediate School and award line 14 to AOS in the total amount of $14,856.00 on Page 2  of the Litchfield Intermediate School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007.

So moved.  Seconded:  Bob Blazek

Discussion:  none.

Vote: 

Objection:  none.

Abstention:  none.

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes.

Motion passed.

Motion:  Mac Bramley moved to accept the bid for the Litchfield Intermediate School and award lines 10, 11, 12, 12b-alt and 13 to CBS in the total amount of $96,995.00 less their cost for the low frequency license on Page 3 of the Litchfield Intermediate School Bid Results & Award Recommendations Technology Equipment Bid January 17, 2007.

So moved.  Seconded:  Kent Gilyard

Discussion:  Discussion of the low frequency license total ensued.  Item number 11 is in number line item number 10.  Bob Blazek questions the difference between the 680i versus the 680.   Mike Chadkiewcz states that it cost more.

Vote: 

Objection:  none.

Abstention:  none.

Absent:  Jack Healy, Chair, Jeff Zullo and Lynn Chapman

All ayes.

Motion passed.

Gary Waugh states that at the BOE meeting last night he was questioned about the rumor that the Committee was taking $100,000.00 out of the technology budget and he hopes that word will get out after this meeting that the Committee approved the entire budget as requested.  He feels that misinformation hurts all of us in this community.

Stacie Kavle, Vice Chair thanks Mike Chadukiewcz for his presentation.

8.  FF&E UPDATE – TAKE ACTIONS AS NEEDED

Update from School Administration on status of preparation of FFE package for submission &

BC Update on FFE Efforts, (Stacie Kavle, Vice Chair & Lynn Chapman)

Peg Perusse states that she is still working on State approval.

9.  Executive Session

Stacie Kavle, Vice Chair questions why Executive Session was placed on the agenda this evening.  William J. Buckley, Jr., states that Jack Healy, Chair placed it on the agenda to discuss the meeting with the attorneys and since he is not here, there is no sense going into Executive Session.

The Committee did not go into Executive Session.

10.  FUTURE AGENDA

Gary Waugh reminds everyone about setting up the walk-through of the building for the next meeting or the meeting after that.

11.  ADJOURNMENT

Gary Waugh motioned to adjourn.  The motion was seconded by Bob Blazek at 9:51 PM.    

Respectfully submitted,

Marianne Arancio Stilson     

 Marianne Arancio Stilson