Litchfield Schools Building Committee

Special Meeting Minutes

LOCATION                                                                   Litchfield Intermediate School Cafeteria   

DATE OF MEETING                                                     July 22, 2008    

TIME MEETING STARTED                                           7:05 PM

PERSON PREPARING THE MINUTES                          Marianne Arancio Stilson

MEMBERS PRESENT

1.  Jack Healy, Chair                                                      2.  Lynn Chapman                     

3.  William J. Buckley, Jr.                                               4.  Bob Blazek, BOS Representative                                            

5.  Kent Gilyard                                                              6. Gary Waugh - BOE Representative

7.  Stacie Kavle, Vice Chair

MEMBERS ABSENT

1.  Jeff Zullo, Treasurer & BOF Representative                  2.  Mac Bramley

3.  Leo Paul - Ex-Officio                                    

OTHERS PRESENT

Peg Perusse, Betsey Glassman and Winnie Harrison

QUORUM PRESENT                                                     Yes    

1.  CALL TO ORDER

Jack Healy, Chair called the meeting to order at 7:05 PM.

Jack Healy, Chair states that this is a special meeting and that there are only three items on the agenda, the approval of the remaining invoices from last meeting, an executive session and adjournment. 

2.  FINANCE COMMITTEE – Take actions as needed

Approval of Invoices

William J. Buckley, Jr. hands out to the members of the Committee the list of the remaining invoices to be approved this evening.   

Motion:  William J. Buckley, Jr.  moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.    Seconded: Kent Gilyard

Discussion:  William J. Buckley, Jr., states that this is a reduction in retainage.  Total retainage is $30,667.97.  The Committee looks at the O&G list from last meeting.

Vote:

Absent:   Jeff Zullo, Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  None.

Ayes:  William J. Buckley, Jr., Lynn Chapman, Bob Blazek, Gary Waugh, Kent Gilyard, Stacie Kavle, Vice Chair and Jack Healy, Chair

Motion passed

Motion:  William J. Buckley, Jr.  moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.    Seconded: Kent Gilyard

Discussion:  William J. Buckley, Jr., states that this invoice is not signed by Newman.  Discussion of why it is not signed ensues.   William J. Buckley, Jr., states that every line on the invoice has been changed and that it appears that this will leave no retainage. Committee discusses moving this invoice to Executive Session because of litigation. 

Vote:

Absent:   Jeff Zullo, Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  William J. Buckley, Jr., Lynn Chapman, Bob Blazek, Gary Waugh, Kent Gilyard, Stacie Kavle, Vice Chair and Jack Healy, Chair

Ayes:  None

Motion failed

Motion:   William J. Buckley, Jr., moved that the following invoice be moved to Executive Session for purposes of discussion:

So moved.    Seconded: Kent Gilyard

Discussion:  None.

Vote:

Absent:   Jeff Zullo, Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  None

Ayes:  William J. Buckley, Jr., Lynn Chapman, Bob Blazek, Gary Waugh, Kent Gilyard, Stacie Kavle, Vice Chair and Jack Healy, Chair

Motion passed

Motion:   William J. Buckley, Jr., moved that the following invoices be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.    Seconded:  Kent Gilyard

Discussion:  Peg Perusse states that this is for technology.  William J. Buckley, Jr. states that the entire contract was for $14,856.00 and that there is no retainage.  William J. Buckley, Jr. wants to know if everything has been delivered, is installed and is working.  Peg Perusse states that it is.  The discussion of the lack of electrical outlets for some of the equipment ensues.  Jack Healy, Chair states that that issue has nothing to do with the invoice.  William J. Buckley, Jr. states that the $678.00 is for a change order.  Peg Perusse states that it is for a network card for a printer and that Jack Healy, Chair approved this expense.  Discussion of Newman’s responsibility for the electrical outlets ensues.  Discussion of Kennedy Electric ensues.  Jack Healy, Chair again states that this discussion has nothing to do with the invoice and should take place at the next meeting.

Vote:

Absent:   Jeff Zullo,  Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  None

Ayes:  William J. Buckley, Jr., Lynn Chapman, Bob Blazek, Gary Waugh, Kent Gilyard, Stacie Kavle, Vice Chair and Jack Healy, Chair

Motion passed

Motion: William J. Buckley, Jr., moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.    Seconded: Kent Gilyard

Discussion:   Reimbursement for parking lot to get the State Traffic Commission approval.

Vote:

Absent:   Jeff Zullo,  Mac Bramley and Leo Paul – Ex-Officio

Abstention:  Jack Healy, Chair

Objection:  None

Ayes:  William J. Buckley, Jr., Lynn Chapman, Bob Blazek, Gary Waugh, Kent Gilyard and Stacie Kavle, Vice Chair

Motion passed

Motion:  William J. Buckley, Jr. moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.    Seconded: Kent Gilyard

Discussion:   Peg Perusse states that it is for technology including projectors, the amps, the projection screens, projection systems and smart boards.  She states that everything has been tested with extension cords but can not be used because of the lack of plugs. The discussion of plugs ensues.  William J. Buckley, Jr. states that subcontractor who installed this equipment works for Newman.  He states that the Committee has a contract with the supplier.

Vote:

Absent:   Jeff Zullo,  Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  None

Ayes:  William J. Buckley, Jr., Lynn Chapman, Bob Blazek, Gary Waugh, Kent Gilyard Stacie Kavle, Vice Chair and Jack Healy, Chair

Motion passed

Motion:  Bob Blazek moved that the following invoice be forwarded to the Chairman for approval subject to his review to make sure that the proper certifications are there.

So moved.    Seconded: Kent Gilyard

Discussion:   For storage cabinets and bookcases for the classrooms.  Part of the FFE.  Bob Blazek wants to know why this was the responsibility of the School Committee and not part of the school budget.  Peg Perusse states that many cabinets were removed in the renovation and that it was part of the priority list of FFE. 

Vote:

Absent:   Jeff Zullo,  Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  William J. Buckley, Jr.

Ayes:  Lynn Chapman, Bob Blazek, Gary Waugh, Kent Gilyard Stacie Kavle, Vice Chair and Jack Healy, Chair

Motion passed

3.  EXECUTIVE SESSION

Motion:  William J. Buckley, Jr.  moved that the Committee go into Executive Session to discuss litigation and requests that Peg Perusse stay for the Executive Session.

So moved.  Seconded:  Bob Blazek

Discussion: None

Vote:

Absent:   Jeff Zullo, Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  None

All Ayes 

7:29 PM - The public leaves

Motion:   William J. Buckley, Jr. moved to come out of Executive Session.

So moved.  Seconded: Bob Blazek

Discussion:  None

Vote:

Absent:   Jeff Zullo, Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  None

All Ayes 

Out of Executive Session at 7:50 PM and the meeting is open to the public.  The Committee waits for the public to return.

Motion:  Bob Blazek moved that the two Waterbury Masonry invoices be found and paid by the Chairman subject to his review to make sure that the proper certifications are there.

So moved.    Seconded: Gary Waugh

Discussion:  None.

Vote:

Absent:   Jeff Zullo, Mac Bramley and Leo Paul – Ex-Officio

Abstention:  None

Objection:  William J. Buckley, Jr. and  Lynn Chapman

Ayes:  Bob Blazek, Gary Waugh, Kent Gilyard, Stacie Kavle, Vice Chair and Jack Healy, Chair

Motion passed

11.  ADJOURNMENT

Jack Healy, Chair, Acting Chair asks for a motion to adjourn. 

William J. Buckley, Jr., moved to adjourn.  The motion was seconded by Bob Blazek at 7:52 PM and carried unanimously by the members of the Committee.

Respectfully submitted,

Marianne Arancio Stilson

Marianne Arancio Stilson

Recording Secretary