MINUTES

LITCHFIELD SCHOOL BUILDING COMMITTEE

LITCHFIELD INTERMEDIATE SCHOOL LIBRARY

AUGUST 18, 2005

A meeting of the Litchfield School Building Committee was held on Thursday, August 18, 2005, at 7:00 p.m. in the Litchfield Intermediate School Library.

Present were: Jack Healy, Jeff Zullo, Bob Blazek, Gary Waugh, Lynn Chapman and Stacie Kavle.

Also Present: Leo Paul, First Selectman, BOE Member Frank Simone; Peg Perusse, Business Manager, Brooks Fischer of HSN, Bruce Walpole of O & G; Superintendent Don Vita, Public and the Press.

Meeting was called to order at 7:06 PM by Jack Healy.

Approval of Minutes

Approval of minutes was tabled until a quorum of members from the August 4^TH meeting is present.

Public Participation

None

Communication

Jack Healy – 1. Peg Perusse received Approval from Inland/Wetland with conditions.

2. Letter from State Traffic Commission (STC) – they received information, they must review submission, BC is on the Agenda September 22, 2005.

3. Letter from Department of Public Safety regarding Wheel Chair Lift

4. Receive Approvals from the State Fire Marshal’s Office.

5. Letter from DEP, Inland Water Resource Division – Certification is Approved.

6. Receiving Approval from P & Z tomorrow.

Finance Subcommittee

Jack Healy - We have three (3) bills. I’d like to wait to approve them until a Finance Committee Members is present.

Technology Update - None

Peg Perusse introduced the new Superintendent.

Motion was made by Bob Blazek to add Architect and Construction Manager Updates to the Agenda, seconded by Lynn Chapman.

Motion Carried. All votes were in the affirmative. There were no abstentions.

Architect and Construction Manager Update

Brooks Fischer – Final Submission to OSF but they can not approval documents until we get STC approval.

Jack Healy – All items have been addressed?

Brooks Fischer – Three items will be addressed next week. LHS – In the science corridor glass side lights next to the classroom doors need to be fire rated or reduced in size. We are looking at reducing the size of the lights. LIS – Two spec items, just something that we need to put back into the drawings. Regarding the elevator, we received a letter from the structural engineer stating that we just have to update the elevator as opposed to replacing it. All items will be taken care of next week and we should have STC approval on September 22^ND.

Jack Healy – What about stub outs for the fields?

Brooks Fischer – We will reuse the electrical panel in the existing kitchen, which will be the Gym Lobby.

Ed Fabbri – Any future irrigation we’d like to be in the school meter - a sub meter to bypass a separate service charge.

Peg Perusse – The former Superintendent agreed that that would be the way to go.

Jeff Zullo – When do you want to do that?

Ed Fabbri – Before School starts so we can have it paved and out of the way.

Jeff Zullo – When is the Track going to be paved?

Ed Fabbri – Next month and we’ll let it sit over the winter.

Jack Healy – I am meeting with Tim Breslin and Tony Crowe to talk about use of Gym this winter.

Bruce Walpole passed out a time line attached hereto. A good time to go out to bid is fall or winter.

Jeff Zullo – We need to talk about being proactive in terms of value engineering. I think it’s a viable thought to create a value engineering subcommittee to work with the CM. We have to prioritize alternates; that is one thing a Value Engineering Committee could do.

Jack Healy – This is a good time to talk about that.

Bob Blazek – When do you need to get that Committee in place?

Jeff Zullo – I think a motion is in order now.

Lynn Chapman – Maybe we should wait until more people are in attendance.

Stacie Kavle – I agree with you, it is time to prioritize the alternates.

[Jack Healy and Jeff Zullo will meet with Bruce Walpole next Tuesday regarding this issue]

Jack Healy [to Leo Paul] – I have been getting questions about a cash flow analysis, is there pressure on you to get that?

Leo Paul – No.

Future Agenda Items

Motion to adjourn was made by Stacie Kavle at 7:40 PM, seconded by Lynn Chapman.

Motion Carried. All votes were in the affirmative. There were no abstentions

Respectfully submitted,

Kelli L. Green, Recorder