MINUTES

MINUTES

LITCHFIELD SCHOOLS BUILDING COMMITTEE

LITCHFIELD CENTER SCHOOL LIBRARY

August 3, 2006

Present: Jeff Zullo, Acting Chairman, Gary Waugh, Kent Gilyard Lynn Chapman and Stacie Kavle

Also Present: Louis Rosenblatt, Construction Manager O & G Project Manager; BOE Member Don Falcetti, Wayne Shuhi, Chairman of the Board of Education; Peter Bowman of HSN; Diane Knox; Tim Breslin; Cynthia Politano; Andrienne Longobucco.

Jeff Zullo called the meeting to order @ 7:07 pm

Approval of Minutes of the July 20, 2006 meeting was tabled due to lack of quorum from that meeting in attendance.

Public Participation

Winnie Harrison spoke about the Gymnasium Wall. – She would like to hear all the options for fixing the wall, the cost and what will be up to code. Will the “wire method” which cost $70,000.00 last twenty (20) years? She wants to make sure that her children are safe in that building. The wall should be up to current standards.

Betsy Glassman – Asked whether the BC had the forensic study that was discussed at the previous meeting and asked if it will be available for the public to see.

Finance Subcommittee Update

Jeff Zullo, Chair –

1. Allied Restoration – Bill #3, dated 07/31/2006 in the amount of $170,089.56, attributed to LHS.’

Motion made by Kent Gilyard to authorize payment to the Allied Restoration in the amount of $170,089.56, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions.

2. DTC – Invoice No. 19592 dated 07/20/2006 in the amount of $1,496.30, attributed to LHS – abatement monitoring.

Motion made by Kent Gilyard to authorize payment to the DTC in the amount of $1,496.30, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions.

3. Gar-San Corp – Bill #7 dated 07/31/2006 in the amount of $198,630.91, attributed to LHS.

Motion made by Kent Gilyard to authorize payment to the Gar-San Corp in the amount of $198,630.91, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions.

4. General Welding – Bill # 5 dated 06/30/2006 in the amount of $950.00, attributed to LHS.

Motion made by Kent Gilyard to authorize payment to the General Welding in the amount of $950.00, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions.

5. General Welding – Bill # 6 dated 07/30/2006 in the amount of $15,200.00, attributed to LHS.

Motion made by Kent Gilyard to authorize payment to the General Welding in the amount of $15,200.00, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions.

6. Herbert S, Newman – Invoice No. 15977 dated 07/04/2006 in the total amount of $2,115.00 of which $1,417.50 is attributed to LHS and $697.95 is attributed to LIS.

Stacie Kavle – Jack Healy did request this service to be done.

Motion made by Kent Gilyard to authorize payment to the HSN in the amount of $2,115.00, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions

7. Herbert S, Newman – Invoice No. 15979 dated 07/04/2006 in the total amount of $1,400.00 which is attributed to LHS.

Stacie Kavle – Structural engineer evaluated gymnasium wall; Jack Healy requested this.

Motion made by Gary Waugh to authorize payment to the HSN in the amount of $1,400.00, seconded by Stacie Kavle.

Motion Carried. All votes were in the affirmative. There were no abstentions

8. Town of Litchfield – Bill #13 dated 08/01/2006 in the amount of $3,320.00 for the assistant building inspector Paul Prindle of which $2,224.40 is attributed to LHS and $1,095.60 is attributed to LIS.

Motion made by Kent Gilyard to authorize payment to the Town of Litchfield in the amount of $3,320.00 seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions

9. Richards Corp – Bill #7 dated 07/31/2006 in the amount of $233,225.00 attributed to LHS.

Motion made by Kent Gilyard to authorize payment to the Richards Corp in the amount of $233,225.00, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions

10. General Welding – Bill #6 dated 06/30/2006 in the amount of $9,025.00 attributed to LIS.

Motion made by Kent Gilyard to authorize payment to the General Welding in the amount of $9,025.00, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions.

11. MJ Daly – Bill #5 dated 07/31/2006 in the amount of $28,500.00, attributed to LIS.

Motion made by Kent Gilyard to authorize payment to the MJ Daly in the amount of $28,500.00, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions.

12. Richards Corp – Bill #7 dated 07/31/2006 in the amount of $61,275.00 attributed to LIS.

Motion made by Kent Gilyard to authorize payment to the Richards Corp in the amount of $61,275.00, seconded by Gary Waugh.

Motion Carried. All votes were in the affirmative. There were no abstentions

Jeff Zullo – We are short one member on the Finance Subcommittee. We need a fourth member to make sure we always have a quorum. Gary Waugh offered to sit on the Finance Subcommittee.

Technology

Andrienne Longobucco – Our Technology Team has met many times and met with Board of Education. We put together approximate prices of what we would look at for the two schools. She handed out a general overview with pricing, attached hereto.

Discussion

Jeff Zullo – Is it possible to buy some of this in increments and still get this cost?

Andrienne Longobucco – These are ballpark prices from Don Mason.

Jeff Zullo – We need a schedule of the need date. We should be ready to install some of these items as soon as the new classrooms are open.

Wayne Shuhi – The vendors may set up a room as a demo room and see how everything fits together.

Jeff Zullo – This is great work Andrienne.

Gary Waugh – Is it right that we still want to maintain a computer lab?

Andrienne Longobucco – Yes, in both LHS and LIS.

FF&E update – None

Construction Manager Update

Louis Rosenblatt discussed with the Building Committee the option for fixing the north wall of the gymnasium. All options will bring the gymnasium wall to current code standards. Jeff Zullo asked about the time fame to fix this wall. Gary Waugh asked if the wall can be fixed before basketball season. Jeff Zullo asked if the structural solution can be doe in the next three months. Louis Rosenblatt said it could. Stacie Kavle asked to see solution for the south wall. Louis Rosenblatt stated that the problem with the south wall was because of the deflection of the north wall. The north wall is the wall to focus on. Jeff Zullo asked if there was a problem with the south wall of the gymnasium. Peter Bowman stated that it was not up to current standards. Louis Rosenblatt said that he hopes by next week he would have the solution to this issue. Jeff Zullo mentioned that they might need to have a special meeting. Kent Gilyard asked if all the information will be available by then. Louis Rosenblatt answered that all the information will be available by the next regular meeting. Jeff Zullo asked the members of the building committee if any one had considered this issue a secret. We have discussed it at meetings; Gary discussed this issue with the Board of Education; there was a meeting at the site; this has been a fully public process. Gary Waugh as if they will put the new bleachers in before the wall solution is completed. Louis Rosenblatt stated that they would and said that once the have the solution for the north wall, it will not be a time consuming issue. Jeff Zullo asked Peter Bowman to make the north wall solution a priority.

Louis Rosenblatt submitted an occupancy plan for LHS and LIS to the BC. The Litchfield Intermediate Schools 1^ST, 2^ND and 3^RD classroom section will be completed by August 28, 2006.

The completion Schedule for LHS and LIS was handed out to the members and is attached hereto. Jeff Zullo as if the technology consultant can coordinate with supplier to make up a mock room. Louis Rosenblatt handed out the minutes of the meeting with administrators regarding occupancy, attached hereto. Louis Rosenblatt discussed ceiling proposals for the new classrooms with the BC. Gary Waugh asked if there is an acoustic concern if sheetrock were used. Jeff Zullo talked about a mock up. Louis Rosenblatt stated that he would have the ceiling painted that mid week and that the BC should come by and look at it to decide if they want it covered. Jeff Zullo asked that the BC table discussion of the ceilings until they look at the mock up.

Louis Rosenblatt handed out the construction manager monthly control report for the projects, attached hereto.

Lynn Chapman put together a detailed list of current considerations for additional add/alternates, including but not limited to:

Louis Rosenblatt talked about loading dock at LIS. He met with Brook Fischer and did the measurements and is waiting on cost. Louis Rosenblatt explained that work that needs to be done in that area will offset some of the costs of the loading dock.

Air conditioning in the Administration Office was discussed. Jeff Zullo suggested the BOE be asked if they have money in their budget to deal with this issue, as the administration office is not an area in the project budget. Gary Waugh stated that a decision about this issue should be made quickly. Stacie Kavle repeated that the administration area is not a part of this project. Jeff Zullo suggested that Jack Healy and Wayne Shuhi talk about it and make a decision. Wayne Shuhi stated that he will follow up on this issue.

Gary Waugh asked whether the ventilation caps on the gym could be replaced with more attractive ones. Peter Bowman answered that paint may help p the quickest, easiest way to improve them. Gary asked if new ones could be fit. Peter Bowman replied that we could get custom made caps.

Parking spaces at LHS and LIS were discussed. Peter Bowman also warned that new rigging can suck up a lot of money.