CORRECTED MINUTES
LITCHFIELD SCHOOL BUILDING COMMITTEE
LITCHFIELD
INTERMEDIATE SCHOOL LIBRARY
A meeting of the Litchfield School Building Committee was
held on
Present were: Jack Healy, Mac Bramley, Jeff Zullo, Bill
Buckley, Bob Blazek, Gary Waugh, Kent Gilyard,
Lynn Chapman and Stacie Kavle.
Also Present:
Meeting was called to order at
Approval of Minutes
Approval of minutes was tabled until a quorum of members
from the July 7TH meeting is present.
Public Participation
Dean Birdsall, Teacher at LHS spoke about his research of
potential photo voltaic cells on the renovated LHS roof. Connecticut Clean Energy Funds pays for half
of the cost and he also has interested sources for grant money for the
remaining cost. He sees this as a
teaching opportunity in terms of an alternative energy source and it will also
generate electricity and save the school money.
Communication
Bob Blazek Bill Dranginis of the Board of Selectmen would
like to know when bids are going out.
Betsy Glassman and Winnie Harrison took photos of asbestos
clean up and reported what they perceived as problems to the State.
Jeff Zullo These are construction sites; are these
buildings not closed to all public access?
Bill Buckley The photos look like pictures of a school
that is in need of $22M of improvements.
The asbestos containment looks to be in order.
Jack Healy Mr. Stapleton [with the CT Health Department] examined the school. For him not to find anything wrong is
good. He is very thorough. He mentioned that the Health Department
should talk to the people who went in to the building.
Jack Healy Inland/Wetlands and Planning and Zoning have
not passed it yet. A special meeting
was unproductive. They put approval off
until next meeting.
Bob Blazek My understanding is that they are tidying up
details and it will come up for vote at the next meeting.
Architect and Construction Manager Update
Peter Herbst I suggest that the BC Members attend next
Wednesdays meeting. I think we will
get approval from Wetlands Commission.
Richard Caulkins [of Northwest Consulting who is working for
Inland/Wetlands and P&Z] met with Ruth Mulcahy for five hours. When he came back to the special meeting he
said that all their concerns were met.
At the P & Z hearing last month things started off on a negative
issue about the drainage basins, but Leo spoke up and told them that the basins
are almost cleaned out.
Mac Bramley Jack [Healy] should write a letter to the
First Selectman and P & Z Chair requesting a close of public hearing and a
vote as soon as possible. Time is of
the essence.
Peter Herbst Frame the letter to thank them for all their
work. Ask if all their questions have
been answered and whether it would be appropriate to close the public hearing
and to have a special meeting to vote on this.
Jeff Zullo Delaying it is a cost issue to the Town.
Peter Herbst As many as you as possible should be there on
the 15TH of August.
Bill Buckley When you draft the letter, Peter should look
at it. I am not opposed to suing them.
Jeff Zullo In the letter, if they are going to close the
public hearing, request a special meeting as soon as possible.
Peter Herbst Commissions are not always influenced by
letters as they are by people showing up and showing their concern.
Jeff Zullo My point of the letter is documentary evidence
if we have to go the route Bill [Buckley] talked about.
(
Jack Healy We need to encourage local boards to approve in
August.
Bill Buckley Once you get OSF approval, how long do you
need to get bid packages together and out on the street?
Bill Buckley Once you get SFU approval, do we get it out
to bid?
Jeff Zullo OSF approval is contingent upon STC approval.
Bill Buckley You have to get State published wage
notices. That takes about ten days. I am going to guess it is not the next day.
Gary Waugh Is a wage rate set for a certain period of
time?
Bill Buckley Not sure.
How long are we going to keep it on the street?
Bill Buckley I thought we were going to have this
information for this meeting.
Jeff Zullo What had pushed back the schedule in the last
month?
Bill Buckley How likely is it if we get STC approval on
the 22ND of September that we get SFU approval on the 23RD?
Bill Buckley We dont have completed SFU reviews?
Bill Buckley Final comment review on the 10TH
for LIS and the 16TH for LHS; is that reasonable?
Bill Buckley Have you bid a project recently?
Bill Buckley Did you have bidders on every line?
Bill Buckley More than one bidder for each?
Bill Buckley Not a School.
I bid a school recently; we had no bids for site work and just one for
some jobs. It may be better to bid in
October.
Jeff Zullo My concern is it might be a
Jack Healy We didnt plan on Wetland and P & Z sitting working on
an application for four to five months.
Mac Bramley Fire detection system it is already
budgeted?
Mac Bramley Sprinkling the stage; is that in the budget?
Jack Healy What we dont see in this handout is the
Inland/Wetland requirements. We are
looking at up to $500K for requirements.
We will probably go to Leo [Paul] to talk about it.
Bill Buckley I think the Capital Committee will look at
the requirements that are outside of the scope of this project.
Bill Buckley We asked for a schedule tonight. I think Tim [Callahan] should get together
with O & G to give us one.
Jack Healy Id like an email of a definite time frame up
to the day we stick a shovel in the ground.
Or as definite as we can get.
Approval of Minutes
Motion was made by Mac Bramley to approve the minutes of the
Motion Carried. All
votes were in the affirmative. Jeff
Zullo abstained.
Motion was made by Jeff Zullo that the Building Committee encourage
the investigation of the concept of Dean Birdsall to explore the possibility of
having voltaic panels at LHS, seconded by Stacie Kavle.
Motion Carried. All
votes were in the affirmative. There
were no abstentions
Finance Subcommittee Update
Mac Bramley Bills to pay:
1.
Diversified
Technologies [DTC] Two bills for the oversight of asbestos removal at LHS,
invoice 18290 for $3,057.00 and invoice 18341 for $25,750.90 totaling
$28,807.90.
Motion made by Mac Bramley to authorize payment to DTC in
the amount of $28,807.90, seconded by Jeff Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
2.
Herbert
S. Newman - We will only fund the final 10% upon full approval of final
drawings and bids received, but we will pay for incidentals. Invoice 15420 for $1,054.97 for incidentals
plus the amount withheld on the HSN bill approval of
Motion made by Mac Bramley to authorize payment to HSN and
Wilbur Smith, seconded by Jeff Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
3.
INCOR
Four (4) bills for asbestos removal.
LHS
Application 2 $111,000.00
LHS
Application 3 $31,500.00
LIS
Application 2 $25,437.50
LIS Application 3 $24,000.00
Totaling $191,937.50
Motion made by Mac Bramley to
authorize payment to INCOR in the amount of $191,937.50, seconded by Jeff
Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
4.
Penelope
C. Sharp For the study of Flora and Fauna in the amount of $4,410.00
Motion made by Mac Bramley to
authorize payment to Penelope C. Sharp in the amount of $4,410.00, seconded by
Jeff Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
5.
Peter
Herbst The hours were incorrectly posted and we received an adjustment back
for $100.00. We have a bill in the
amount of $2,730.00 for P & Z and Wetlands meetings split up LHS
$1,801.80 and LIS $928.20.
Motion made by Mac Bramley to
authorize payment to Peter Herbst in the amount of $2,730.00, seconded by Jeff
Zullo.
Motion Carried. All
votes were in the affirmative. There
were no abstentions.
6.
Motion made by Mac Bramley to authorize
payment to
Motion Carried. All
votes were in the affirmative. There
were no abstentions
Technology Update - None
Motion to adjourn was made by Gary Waugh at 8:35 PM,
seconded by Lynn Chapman.
Motion Carried. All
votes were in the affirmative. There
were no abstentions
Respectfully submitted,