Policy Details

9323 Construction of Agenda and Meeting Materials




The Superintendent of Schools shall prepare all agendas and supportive materials for meetings of the Board. In doing so, the Superintendent shall consult with the Board Chairperson and appropriate members of the administrative staff and as necessary with the Board Secretary. Any Board member who wishes to have an item included on the agenda should notify the Superintendent in sufficient time for the Superintendent to review the request with the Board Chairperson for his or her decision on agenda placement. The agenda shall provide time for members of the public who wish to speak briefly on an item before the Board.

  • The agenda and supporting materials shall be distributed to Board members prior to the Board meeting in sufficient time to allow the members to consider the issues carefully. Board members seeking inclusion of agenda items are also encouraged to provide supportive and explanatory material. The Board may add items to the agenda of any regular meeting by a two-thirds vote of those Board Members present and voting.

Agendas shall also be made available to the press, representatives of the community, staff, town agency representatives, school administrators, and to others upon request. Agendas for regular Board of Education meetings shall be available to the public in the Superintendent of School's office, posted on the District's Internet website, and shall be filed with the Town Clerk, not less than 24 hours in advance of the meeting time. The same requirements shall be met for special meetings of the Board unless called in an emergency with less than 24 hours notice.

(cf. 1120 Board of Education Meetings)
(cf. 1331 Smoking in School Facilities)
(cf. 9321 Time, Place, Notification of Meetings)
(cf. 9325 Meeting Conduct)
(cf. 9326 Minutes)

Legal Reference: Conn. Gen. Stat. § 1-225 Meetings of government agencies to be public. Recording of votes. Schedule and agenda of meetings to be filed. Notice of special meetings. Executive sessions. (subsection (a) re agenda), (as amended by June 11 Special Session, PA 08-3)

Litchfield Board of Education
Bylaw Adopted: 12/6/1983
Bylaw Revised: 5/11/1999
Bylaw Revised: 5/17/2010, 6/19/2019

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